How to close fixed asset accounting period in SAP S/4HANA Cloud?

[m-ht]

Hi,

I want to close the fixed asset accounting period because an error occurred in the balance carry forward process.

Closing method is on the blog.

https://blogs.sap.com/2021/08/11/error-when-using-balance-carryforward-in-sap-s-4hana-cloud/

Here are the blog steps:

1. Go and check to app ‘Make Company Code settings’

2. Check the Ongoing Legacy Data Transfer segment in tab Legacy data transfer

3. Complete the Legacy data transfer segment

Steps 1 and 2 can be performed, but step 3 cannot be performed.

This is because the legacy data transfer segment has not yet been configured.

In this case, do I have to create a new legacy data transfer and let it complete before proceeding?

Thanks.

[JulianoRomanato]

Hello Megumi Koseki.

How are you? I have excluded the Tag "SAP S/4HANA Cloud" and included the Tag "SAP S/4HANA Cloud for Finance" for this question, as Fixed Asset Accounting is a Process of Finance Line of Business.

Regards.

Juliano Romanato.

[OwenLiu]

We helped you to accept the answer, since there were no updates after 7 days.

You can unaccept it anytime if you have further questions.

[Mark_W · Accepted solution]

Hi,

If you are not doing a legacy transfer then it is not necessary to create a segment.

What error are you getting in the balance carry forward status app? From Asset Accounting, typically we see customers have two years open in the ledgers, during the balance carry forward you can only have one year open in order for the balance to carry forward to the new year.

If you are still stuck can you take a few screenshots, maybe the Make Company Code Settings app, include also the error message you are getting. We should be able to guide you from these.

Regards

Mark

[m-ht · Accepted solution]

Hi,

Thank you for your comment.

The error screen and details are added below.

Please check them.

I am trying to carry over FY2022 data to FY2023 in the balance carry forward process, and the fiscal years currently open are 2021 and 2022.

The SAP specification allows only two fiscal years to be open at the same time.

So I want to close year 2021 in order to open year 2023.

Please tell me how to process the fiscal year end to close it.

The error is as shown in the picture.

Our system language is Japanese.

The details of the error message in the balloon part of the image are translated as follows.

＝＝＝＝＝＝＝＝＝＝

Change of fiscal year for company code 1000 is only possible after the fiscal year end process 2021.

Msg number AA761

Diagnosis

Fiscal year change could not be performed for company code 1000 because more than three fiscal years are open in Fixed Asset Management.

Procedure

First, run the fiscal year end process for fiscal year 2021 with company code 1000.

＝＝＝＝＝＝＝＝＝＝

Thanks

[Mark_W · Accepted solution]

Hi Megumi,

It is only possible to have two years open at one time, since 2021 and 2022 are open the balance carry forward will be blocked for 2023 until 2021 is closed.

In the Make Company Code Settings app, select the company code, then the ledger. Check the flag beside the depreciation area, and press Close. Screenshot is from my own test system.

As long as no outstanding depreciation remains for 2021, then closing should be okay. If you have unposted depreciation you will need to execute a depreciation run.

Please see the Best Practices script here - https://rapid.sap.com/bp/scopeitems/J62 - it explains with steps all the standard processes in Asset Accounting.

Let me know if you've further issues.

Regards
Mark

[m-ht · Accepted solution]

Hi,Mark

thank you for your reply.

Should all checkboxes be checked?

Also, if there are multiple ledgers, should I close them all?

In our case, we have two ledgers, 0L and 2L.

Regards

Megumi

[Mark_W · Accepted solution]

Hi

If you want to carry forward to 2023, you will need to close 2021. You can do this by selecting all the depreciation areas, and clicking the close button. Please do the same for all ledgers.

Once successfully close, you can then do the balance carry forward in the Schedule General Ledger Jobs app, select the correct template.

Let me know if you have further issue.

Regards
Mark