How to close an A/P Invoice fully paid and with partial GRPO

[paoartero]

Hello!

I have an AP invoice in reference to an PO, this invoice has been fully paid but partially delivered. Sadly the vendor will not be able to fulfill the quantities hence a credit memo has been issued for the quantities that are never going to be sent. How can I close the AP Invoice with a partial GRPO and a credit memo?

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[paoartero]

Thank you Eun, these were the solutions we applied:

1. If the credit memo is for a discount or a price mistake, we created the credit memo by article and checked the column for "without qty posting". This way the credit memo affects only the value of our inventory but doesn´t make any changes in the quantities.

2. If the credit memo is for quantities that our vendor will not fulfill and the AP invoice is closed (before landed costs), then we open the AP invoice (right click in the document, advanced and change the document status) so we can copy from this a credit memo. Now the credit memo is linked to the AP invoice and the AP invoice will be closed with a partial GRPO and the linked credit memo.

[EunSeok_Bang]

Yes, then I think it’s no problem. reference the document is for information only too.

sorry but my another assumption was it’s a service invoice. if it affected inventory, it’s another story.

[EunSeok_Bang]

Hi,

My assumption: you created the credit memo without reference to A/P invoice.

A/P invoice is already closed because it's already fully paid. isn't it?

then I can think of creating incoming payment for credit memo and make a manual relationship between A/P invoice and credit memo using Referenced document.

Regards

EunSeok

[paoartero]

Yes the A/P invoice is closed it was already paid when we got the credit memo a few weeks later. However we used the credit memo as a down payment for the vendor´s next payment, we did an internal reconciliation of some AP invoices and the credit memo so technically we already use it as a incoming payment. Maybe just reference the document?