How to adjust business roles in every quarterly upgrading

[yuri053845]

Hello

Could you share your knowledge how to adjust business roles in every quarterly upgrading?
We define our own business roles with copying SAP templates and set organization specific restrictions (company code, plant, sales organizations etc) to segregate the access per company. The number of roles are actually over 700 since there are 70 business roles required for our scope items, for 5 companies, and both "write" and "only read" then 70*5*2 = 700.
It took too much time to adjust all of restrictions in every quarter, so I would like to find a better way.

Following is the current steps of us.

1) Compare business catalog in the app 'Business Catalog'
2) Compare business role template in the app 'Business Role Templates'
        -> Changes of business role templates due to quarterly upgrading would be reflected to our own business roles, but we need to maintain the authorization value in each single role. 
3) Maintain authorization value (restrictions) one by one with opening each single role.
        -> At the step 2, new restriction fields are added in our own business roles with blank, then we need to maintain the value one by one.

It takes too much time The step 3.  It is the most tough work for us for upgrading.

Could you please give us some advice?  Thank you in advance.

Thank you and best regards,
Yuri

[former_member528190 · Accepted solution]

Hello Yuri,

You can find two accelerators under S/4HANA Cloud Roadmap Viewer which will be useful handle/adjust business roles in every quarterly release. With these two documents, you will be able to identify only impacted business roles related to upgrade.

https://go.support.sap.com/roadmapviewer/#/group/BE47098A-617A-43EF-A27E-DFD801D70483/phaseAccelerat...

1. Adaption to Revised Business Catalogs.pdf

2. Revision of the Business Catalog.pdf

I hope this will help.

BR,

Shirish.

[former_member609863 · Accepted solution]

Hi Shirish, these documents are extremely useful, especially the revision of the Business Catalog Document.

Many thanks

Simon

[former_member132363]

Hi Yuri - thank you for this suggestion and your engagement on the Community. Since the improvement request for this has been made on the Customer Influence Portal, may I suggest we close out this post. You can do this by selecting "Mark Best Answer" on either Shirish K or Gerards replies.

Edmin

[former_member609863]

Voted

[yuri053845]

Thanks, everybody.

It took time for me to make it, but I just post the improvement request at a customer influence site.

https://influence.sap.com/sap/ino/#/idea/231414/

Please vote it if you like my idea.

Thank you and best regards,

Yuri

[former_member609863]

Hi Yuri,

We are having the exact experience you mention above, however in our case some have slipped into Production and lead to delays, confusion (I have always been able to do this) and sub-optimal user experience. I am not sure what the answer is, we could ask for SAP to assign the new field as unrestricted however that feels equally worrying. Could we have the ability to "activate" the new field, then we could chose?

I wonder whether we are going to see the same amount of additional field restrictions in the next release (1905). I'd definitely vote on a customer influence!

[Gerard1]

‎@Yuri, this is a great suggesiton and something I can see many customers benefiting from. Can I suggest you submit to Customer Influence? https://influence.sap.com/