French law on retention period and reports extraction

[marco_redaelli]

Dear experts,

I received a request from a French user.

She said that, based on some local laws, it should be always possible to extract data as of a certain date.

For example, let’s say we have a customer that was originally saved with a certain address and invoices had been posted.

Then, the next year, the address has been updated.

Apparently, we should be able to extract the customer line items (e.g. S_ALR_87012173) with the old address.

And so on for other reports (I don't have a list for the moment).

I’m not aware of reports that work this way and, if it really was a legal obligation, I would expect SAP to have something to fulfill it.

Here is the list of laws mentioned by the user:

L. 102 B du LPF (livre de procédure fiscal)

L. 169 B du LPF

L. 13 du LPF

L. 47 A du LPF

Also, here is an extract from a legal book:

“The recording must be archived either on a non-rewritable physical medium, or by electronic processes that do not allow modification (advanced electronic signature, “fingerprint” process which freezes the data). Throughout the retention period, the content of the files must be able to be returned, upon request from the administration, in clear and readable language. The archiving system must, in addition, make it possible to respond to selective requests from the administration (CGI, append. III, art. 96 I bis) and to reproduce it on screen or on computer support or on paper. When, during the legal retention period, the hardware or software environment is modified, the company must ensure the conversion and compatibility of the files with the existing hardware at the time of the audit, without alteration of the basic information they contain”.

I suggested to save the extractions in a protected PDF or similar, but she said it's not enough.

Any help would be much appreciated.

Thanks

Marco

[AnnePetteroe]

Hello Marco,

Thank you for visiting SAP Community to get answers to your questions. Since you're asking a question here for the first time, I recommend that you familiarize yourself with https://community.sap.com/resources/questions-and-answers, as it provides tips for preparing questions that draw responses from our members.

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Kind regards,
Anne

[marco_redaelli]

Dear experts,

I know of the DART-FEC: maybe that's enough, but I have no knowledge of the French legal framework.

Any suggestion would be much appreciated!