FM-Advance payment needs to reduce the consumables and not to reduced from the migo in Budcon FM.

[Rajaguru]

Dear All FM Expert,

I am looking for your expert guidance for my Indian Govt client .

The advance payment is made against the "multi year" purchase order for the project with WBS (RA Bill).

For Eg.  Currently, consumables Budget is INR 1000, advance paid INR. 300(with PO and WBS),Purchase order is 700.

Advance payment has not shown any changes in the Budcon report.

Consumables	Consumed	Available	Current Budget	Commitment
1000	1000	1000	1000	700

 After raising the service entry/ migo of 500 .The amount is reduced from the Migo amount .The Budcon is showing the below scenario.

1000

200(500-300)

800

1000

700

My client wants to show this payment reduced the consumables and not from Migo amount .

1000

300

700

1000

700

So that, they will have a correct available balance for the consumption. To get this scenario, they are not entering the WBS or po in the advance payment. But this will loose the tracking the payment against the project.

These are all long term projects which can be completed in the future date and the payments are adjusted by mutual consideration with vendors, based on their request/ financial conditions. These payments are not adjusted against Miro or Migo amount.

Can you guide me to achieve the above output as per client's requirement with WBS/PO entry in the advance payment?

Thank You in advance!

Warm Regards,

Raja P.