Flexible Workflow PO - Trigger only when PO data is changed from approved PR

[former_member767988]

Hi ALL,

I have a requirement as below

1. Create Purchase Requisition.

2. Approve Purchase Requisition.

3. Buyer creates PO from PR

4. Approval workflow should NOT be triggered for PO, since the PR has already been approved.

5. Approval workflow should ONLY be triggered for PO, when there is a change in PO ( compared to PR data : value, material group, accounting data etc )

Please let me know if there is a chance of achieving the step 5 here using Flexible workflow ?

Thanks and Regards,

SK

[bhumi_1star]

Hi,subhashini.kuntala

Can you explain meaning of below statement in your question.

"Approval workflow should NOT be triggered for PO "

Are you trying to say that PO Release Strategy is not triggering ?

[gzanolet]

Hello

I do not think your requirement can be met by standard flexible workflow. You could achieve your goal with classic release procedures, implementing an exit and making use of CEKKO-USRC1.

If you want to (or need to) use flexible worklow, I would consider implementing a sort of 'workaround', along the following lines:

PO document type PO1, to be used to convert PRs into POs w/o any possibility to maintain the price, that must be adopted from the PR;

PO document type PO2, to be used by the buyer when there is no PR or when the PR price must be changed.

PO1 - > with automatic approval (or without any approval at all).

PO2 -> with flexible workflow activation and approval flow.

Regards

Gianmarco

[former_member767988]

Hi Bhumika ,

I have activated Standard Flexible workflow for PO Approval : WS00800238.

Triggering event for this WF is SUBMITTED_FOR_APPROVAL ( Object type CL_MM_PUR_WF_OBJECT_PO ).

If we activate the flexible workflow for a PO document type , it is triggering the event at the time of PO creation ., But my requirement is to trigger this event only when PO data is different to PR data ( total value, material group, account assignment etc etc ).

Thanks,

Subha

[transcanada200399]

Hi, we are having the same requirements. I know this is old thread but wondering if there is a standard solution available now from SAP in 2024. Thanks!