Enable Automatic Attachments for Output Items.

[T_Yaswanth_]

Hello Experts,

Greetings!!

As we have a one of the upgrade items in 2308, Output Management: Enable Automatic Attachments for Output Items. (Output Management: Enable Automatic Attachments for Output Items | SAP Help Portal)

The question here is if we have enabled this feature, will users have the option to Print with attachments and/or print without attachments? 

If the option is available, please let us know how we can manage it. Please provide if you have any document for the same.

@Ravish SAP S/4HANA Cloud Public Edition Asset Management 

Thanks in Advance!

Regards,

Yaswanth.

[Jerry_Lowery · Accepted solution]

HI Yaswanth,

Have you already checked the test script for the associated best practice? There are 6 mentioned in the help article, you don't mention which one you are interested in.

For example in 4HI (https://me.sap.com/processnavigator/SolS/EARL_SolS-013/2402/SolP/4HI/?region=DE), Section 5.18, Test 10 covers adding the Attachment to the Output.

You will need to make the configuration mentioned in your linked Help article.

I hope this helps.

Thank you

Jerry

[T_Yaswanth_ · Accepted solution]

Hi Jerry, Thanks for your help, which is a suitable answer but I one more extending question on it. While creating the work pack manually it will work, but as per the new print button available in find maintenance orders application. By clicking on the Print button, it will automatically create the work pack based on the pre-defined configuration and sent for output in this case how this functionality will work.

[Jerry_Lowery · Accepted solution]

Hi Yaswanth,

In the test script, it shows how to manually add the attachments to the output.

I've not tested the new process, but I did walk through the configuration. The new functionality allows to automatically do that attachment of the document type to the output before it is sent.

The "Assign Document Types for Output" activity allows you to define what Doc Types (SAT - Attachments for example) should be attached to the Output type (matching the output type you have defined in Output Parameter Determination - for example for a Maintenance Order, you might have Job Card).

The "Define Output Settings for Document Types" configuration activity allows you to define when the merge should occur. For example, PRINT or EMAIL channel and what Doc Type should be merge to the Output Type.

The way I understand it is, if you have an attachment in the system on that object, and the configuration is done, then the system will automatically merge the attachment for output so you don't have to do it manually. 

If you walk through the two configuration activities, I think it will be more clear.

Be sure to check the Configuration Help for the configuration activity as it will outline any restrictions. (PDF types, etc)

I hope this helps.

Thank you

Jerry

[T_Yaswanth_ · Accepted solution]

Hi Jerry, I am accepting resolution provided.

[T_Yaswanth_ · Accepted solution]

Question based on the resolution I have is, if we are using (Manual process) as per the test script we are able to see the documents available in the maintenance order and able to move it into review and add to print at output item. Does it not required any configuration if we are using this functionality printing attachments with maintenance order manually? If we done the config. does user have an option to remove the attachments in the output items (Maintenance orders)?

[Jerry_Lowery · Accepted solution]

Hi Yaswanth, I see a couple permutations in your question - I would recommend to test it out in the quality system to see if it meets your needs - it is the best way to experience the new functionality. Thank you Jerry