Creation of Purchase order without Quantity

[Former Member]

Dear experts,

Good Evening,

My client requirement is to create a purchase order without any quantity but with price ,is it possible by any chance.

Thanks

Vijay rebala

[former_member318507 · Accepted solution]

Hi Vijaya,

Yes, it is possible to create PO without qty and with price, but before that I want to know the reason and requirment for the same, so that I can guide you properly.

[Former Member · Accepted solution]

Dear Ganesan,

Thanks for the response,business wants to create a purchase order without quantity initially and they will change at a later date, and add quantity to the same P.O typically after negotiations,that's business requirement.

As well  pointed by succeeding thread of value contract  concept by AKPT MM, its been proposed but business don't want extra burden to users.if there is a any solution with P.O process will be grateful.

Thanks

Vijay

[former_member318507 · Accepted solution]

Hi Vijay,

Do you mean to say  they want to create PO without qty and keep aside , then they start negotiating with the vendor and once everything is green, they will add the qty in the PO and send it to vendor? please correct me if my understanding is wrong?

[joao_sousa2 · Accepted solution]

Use quotation (ME47), because that's what they are doing. When it's cleared you just have to drag&drop to create the PO.

And at least in ME47 you can maintain the quantity, which is a very important component of the negotiation.

[Former Member · Accepted solution]

Hello Ravindran,

Yes,that exactly the requirement of the business.

Thanks

Vijay Rebala

[joao_sousa2 · Accepted solution]

What about commenting on what I said? I've taken the time to provide you a solution, and your answer is to ignore it?

[former_member318507 · Accepted solution]

Hi Vijay,

You can create PO in ME21N and with the required materials and just remove the qty and press the HOLD button. PO will be created with PO#, you can note down the PO #. OR you can track these PO's in EKKO table using the user id.

When you finalize the negotiation with Vendor , then you can simply go to these PO's & add the qty and save it.

Please note PO should be create in ME21N (enjoy mode) only, you cannot use this HOLD function in ME21.HOLD button is on the top below the save button.

[Former Member · Accepted solution]

Hi Sousa,

Sorry for not responding ,but business wants purchase order  without any quantity it will always be one right as referred to standard SAP ,that's the issue.your understanding of the issue was bit different.

Thanks

Vijay

[Former Member · Accepted solution]

Hi Ravindran,

Thanks for your reply,it works.

Vijay

[joao_sousa2 · Accepted solution]

Sorry for not responding ,but business wants purchase order

That's probably what is wrong with your scenario. Business shouldn't "want a purchase order", Business should want a process that works, irrespective of the transaction.

It's up to the people that know how the ERP works, to tell the business how they should use it.

If they are in the negotiation phase, they shouldn't be using a Purchase Order to do it, they are basically exchanging quotations.

The Purchase Order should be used when you have already agreed to the terms. That's how SAP standard works,.

[ferid]

Hello,

I have the same problems.I would like to create a purchase order without quantity and receive the GR only with value.

Ferid,

[TobiaszWegrzynski]

read about the blanket orders

[Former Member]

Hi Vijay ,

Check whether the client is asked to create a PO with respect to any Contract like Value contract , so as to create a PO without the quantity but with Price.

Regards,

Sathish

[AmalaSrinivasa]

Dear Vijay,

As per my understanding Purchase Order is a legal document, made on accepted terms and conditions of both the parties.

To negotiate and fix the vendor you have to use  pre-procurement process, that involves RFx documents.

R,

Amala

[Prasoon]

Hi,

   Please check whether the value contract (Document type WK) in ME31K can fulfill your requirement. Here, you can create a long term agreement with vendor by entering the target value only and then create release order against the contract with required quantity whenever required.

Regards,

AKPT

[binoy_vargis1]

Hi,

Your requirement is as good as  a direct FI Entry in FB60 where you dont have to enter a quantity.

PO is a legal document given to client which has the quantity and price. You can make a PO without price(FOC). No point in making a PO without quantity rather you can take the print of FB60.

Regards

Binoy

[BijayKumarBarik]

Hi,

Quantity and value are directly related with regard to purchasing, inventory and accounting management.

But why you and your business  want to create a purchase order with ZERO quantity with price as purchase order considered as committed document.

If business needed you can service purchase order with quantity as ONE with AU{Activity Unit }and keep your favorable price in it.

Regards,

Biju K

[former_member183424]

If your quantity will be 0, then why you want to create PO with price ? How the price will be calculated ?

Please explain your business process. There must be other solution.