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create Purchase requisation from sales order

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Sales order has to create Purchase requisition automatically if the material has previous purchase orders/not third party process

Client Requirement is", sales order has to create PR, based on the last purchase order of a particular material. If the Last PO available then the system should bring the vendor details, otherwise, the planning team will decide and give input to the system!!


My Client doing Make to Order process wherein the Sales Quote and Sales Order are created by Sales Office under Production Plant. Based on the Products availability the Production Plant is segregating the Line items to be produced in our Group company and Out Side vendors. This happens by issuing a Purchase order to respective Group company & Vendors.

Now they are looking for automation in sending the Purchase Order automatically to the Group Company and Vendors.

The Process is

1. Sales Quote and Sales Order is created by Sales Office

2. The Sales Order is sent to Production Plant to plan the Production

3. Production Plant is planning the Products based on the Sales Order

4. In a sales order, there would be an average of 45 Line Items

5. Out of 45 Line Items, 10 Items can be produced in Own Plant and another 15 Items can be produced on another Group Company plant and balance 15 Items can be bought from an outside vendor.

For the above process, they are looking for some kind of automation to send the Purchase Order automatically to other group company & outside vendor based on the decision of Sales Order Line Items by the Production Plant.

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Answers (3)

Answers (3)

Active Contributor
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Your text of this post saying like purchase requisition from sales Order-But now telling like purchase order from sales order-Please check & confirm the requirement.

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you have to run the MRP FOR SO..then system will create the PR for external purchase material and Planned order will be created for internnal production

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Dear Shah,

Thank you for the response, given solution by you is standard but as per my client requirement, they need automatic PO from sales order once it's saved (or) it has to fetch vendor details based on last purchase for that particular material.

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Hi Ravi,

if a material is to be ordered specifically for a particular SO line, than you can set MARC-SBDKZ (Individual/coll. requirement on MRP4 tab in MM02) to value = 1 (individual requirements only). MRP will generate Puchase Requisition with Special Stock ind = E and special stock no. of the SD line item (reserving the material for this SD item on IM level).

if you want to automate source assignment I would suggest using standard source list ME01 setting the desired contract or info-record as MRP relevant and the Purchase Requistion is created with the source assigned. The conversion into a PO can follow the standard logic like ME59N.

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Thank you for timely revert, we are checking scenario & i will update the result

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Dear Miroslav Machácek,

In the above scenario, we are not performing MRP Run, where PR has to be created automatically when sales order saved.

Active Contributor
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When you post a query and give further updates, please add the content under "Comments" and not under "Answer" as you were not answering to a query but only providing additional informations as asked by the members. Also, when you add the text under Comments, it will be intimated to the person to whom you are responding whereas, if you add the text under Answer, the member will not be intimated. By the way, your above answer has been converted as comment by me.