Content management, Rendition management and Records management

[Former Member]

Hi,

I would like to know about Content management, Rendition management and Records management. Can anyone help me out what are all these and where do I get help for these topics.

Thanks,

G.Laxminarasimha

[Former Member]

Try the link

http://service.sap.com/recordsmanagement

There is documentation and some howto documents available.

Regards,

Tjalling-Jan Gerkema

[Former Member]

Hi,

SAP Records Management

is a system for the electronic management of records. By converting from paper records to electronic records, you can enjoy all the advantages of a paperless office:

• No storage costs for records

• No time-consuming and expensive copying procedures

• No physical transport of records

• Optimal retrieval of information

• Decentralized and faster access to all parts of a record

• Simultaneous read access to a document for more than one person

• Immediate document processing using electronic office communication tools.

SAP Records Management not only provides an electronic representation of the conventional paper record, but also offers functions that far exceed those available for conventional records management: you have fast and secure access to archived documents. You can enter Office documents and notes directly in a record, using document templates if required. In addition to documents, you can also integrate other diverse electronic elements (the elements can originate from the local SAPsystem, from other SAP systems, or from non-SAP systems):

• Business objects

• Transactions

• Reports

• Workflows

• Infotypes

• ArchiveLink Documents

• Internet/Intranet pages

• Administration data for paper documents

These integration options mean that the record provides a universal view of all the information objects that exist for a business process. Access to information is facilitated. The user no longer has to navigate through systems to find information objects, because all the information objects for the whole record are available in one structured view. Clicking on an object in this view displays it directly. Moreover, integration of the WebFlow Engine and an ad-hoc workflow tool enable efficient process control starting from the record.

The SAP Content Management

is based on the SAP DB and is available on Windows NT Server and Windows 2000 Server from release 4.6.

Therefore, besides the SAP DB, an external content server is always available in every SAP system installation. In this way, the necessary technical infrastructure is provided for all document-centric applications and business scenarios that do not require a long-term archiving solution. Since the SAP Content Server is also integrated via the HTTP interface (see SAP HTTP Content Server 4.5 Interface), the actual storage medium used remains completely transparent to SAP applications. This means that the storage medium can be changed at any time.

Enjoy SAP…..

Don’t forget to give points if useful ans.

Namskar,

Ketan Dave

[Former Member]

Hi Dave,

Thank you very much for the info.

I need a small clarification, what is the difference between Records management and DMS. In which context we use DMS or Records Management

Regards,

G.Laxminarasimha

[Former Member]

Records Management allows for storage of documents and transactions, whilst DMS only allows for storage of documents.

I.e. if you have a a piece of equipment in SAP along with associated documentation in dms (work instruction, manual, drawing) you could store both in the RMS and declare them as a record.

Records Management and DMS do overlap in many respects, and most people build RM functionality into DMS (like retention periods) however if you are looking at very structured or controlled documents I would keep them in DMS. The types of documents I would store in DMS are things like Drawings, Governance Documents (procedures, policies, work instructions).

The applications and selection of system do depend largely on client. The one item DMS offers is that it is included in your existing licensing where RM is an additional license charge in most cases.

[Former Member]

Hi Althol Hill,

Thanks for the reply.

Do you have any help document on Records Management. If you have please send me to laxminarasimha@gmail.com

Thanks,

G.Laxminarasimha

[Former Member]

There should be a couple to download if you do a search on the sdn.sap. I just did a check now.