Configuring VIM for E-invoicing

[Deepthi2608]

Hi,

I have received new requirement, please see below and guide me how to proceed along with configuration steps. This is very urgent requirement, kindly do the needful.

System : VIM ECC

As of now process is below:

• PDF Aftermarket Invoices are read and entered manually into MIRO by an office agent against po with relevant GR’s
• VIM is used to process IGS invoices only. PDF Invoices are scanned by OCR and data is verified by office agent and then process against Non product PO or Accounting Allocation (without PO) and sent for approval

Process to be is:

• Starting Jan.2025, we must be able to receive AP e-invoices in our SAP (for Aftermarket invoices) VIM (for IGS invoices requiring the workflow approval VIM offers)  systems and process automatically the e-invoices information as we won't be able to continue existing process of manually inputting the invoice given the xml format.
• We have a 2 year period where we could still receive PDF copies and the e-invoices, but only if the supplier agrees to do so, as he is not legally forced to do so. 
• As of January 2025, we cannot reject an e-invoice if a supplier decides to use the e-invoicing format

Regards,

Deepthi

[ASIFKAMAL_1]

Hi, 

You can try VIM Flipper Portal, which complements an OpenText VIM solution and delivers everything a self-service portal is expected to. This includes:

Submission of an invoice via a “flip functionality”—PO and credit memo (PO/NPO)

Invoice status viewing from submission to payment

User management to add/remove users

Secure 2-factor authentication (email/SMS OTP)

VIM with 2-way communication for invoice uploading, including the attachment of additional documents