Clear GR/IR Clearing account does not match display line items in General Ledger

[SAPSupport]

Dear,

When checking the overview in the app clear GR/IR Clearing account the data there does not match with the values for the clearing GL account in the app Display Line items in General Ledger. 

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[SAPSupport · Accepted solution]

See kba 3094021 Manual Posting should not be done on GR/IR Clearing Account

In this kba you will see the following stated;

As reference in GR/IR Clearing Account Maintenance

"Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.

If the quantity invoiced is larger than the quantity received, the system expects further goods receipts for this purchase order to clear the balance.
If the quantity received is larger than the quantity invoiced, the system expects further invoices for this purchase order to clear the balance.
You can also clear differences for delivery costs.
If no more goods or invoices are to be received for this purchase order, you must clear the balance manually.

This can be done in different ways:

You can return the extra goods to the supplier.
You can cancel the invoice and post a corrected invoice or a credit memo for the surplus posted quantity.
You can clear the GR/IR clearing account"

In App Display Purchase Order advanced (App ID ME23N) Display Purchase order

and goto Purchase order History.

Select Change View and Choose GR/IR Assgt. 

Check reference 

here you can see 

The quantity for the invoice receipt and The quantity for the Goods receipt and if there is a difference. 

Scope item Monitoring of Goods and Invoice Receipts (‏2V7‏)allows monitoring and Reconcile GR/IR Accounts

The use of the app Clear GR/IR Clearing Account app ID MR11 is outlined in help documentation. 

Use

With this app you can clear the goods receipt and invoice receipt clearing account. If quantity differences exist between goods receipt and invoice receipt for a purchase order, then a balance results on the goods receipt and invoice receipt (GR/IR) clearing account. If the quantity invoiced is larger than the quantity received, the system expects further goods receipts for this purchase order to clear the balance. If the quantity received is larger than the quantity invoiced, the system expects further invoices for this purchase order to clear the balance. You can also clear differences for delivery costs.

See also referenced in kba 3094021 Manual Posting should not be done on GR/IR Clearing Account

Use job "Automatic Clearing" or "GR/IR Automatic Clearing" in app "Schedule General Ledger Jobs" to execute the automatic clearing.