Changing Hiring Date of an Employee who is accounted for payroll

[Former Member]

Dear Experts,

Earlier we used to do this by clearing entires in IT 0003 using PU03 access first and then change the hiring date using PA41

but now it gives a error " Personnel Number was already accounted . Do not Change entry date "

Need help in resolving this issue. Pls help

Regards,

Deepak

[nancy_brister]

I am having the same issue. Usually I clear the acccounted to date, change the hire date then return the accounted to date. This is not working. This is a real problem. This is a routine error made when hiring.

[Former Member]

The basic principle should be that you should not delete Payroll Results in a Productive system once they have been posted. If you delete the Results how do you expect the Finance system to cope with Postings that have no supporting Payroll Results?

In this instance, I would recommend that you use the u201CTechnical Date of Entryu201D on IT0041 to record the actual Hire date u2013 SAP uses this date for length of service calculations etc. Any payment adjustments should then be entered as appropriate in the employee master data.

[Former Member]

Can you check Payroll results?

and let me know

Thanks

Cheera

[Former Member]

HI sreecheera

employee's current work location is Netherland and team has processded his salary with Zero payout

Regards,

Deepak

[Former Member]

Ok,

that menas Payroll has been run rt.

Please try after deleting payroll results

Thanks

Cheera

[Former Member]

Hi HI sreecheera,

That is my problem, Employee's payroll is run and it is accounted.

Now business wants to change his hiring Date and re process his salary but SAP is not allowing me to change.

I rememebr changing Hiring data last year even after processing the payroll by deleting entries in It 0003 but now it does not allow

Regards,

Deepak

[Former Member]

Maintain IT0003 all fields as blank and

Go to PA03 maintain "Earliest retro acctg period" with required date and test it again.

for example hiring date to be changed to 01.04.2011 just maintain 01.03.2011 as "Earliest retro acctg period" in PA03

Thanks

Cheera

[sikindar_a]

Have u posted the results ...... to FI please do let us know any way cheera has given the eoungh info regarding the query

[Former Member]

Hi Sikindar ,

Results are posted to accounts.

Looks like there is some additional check in place now, earlier it was only entry in IT 0003

[sikindar_a]

u have to reverse the payrollroll posting document which u have posted and correct the master data than u have to again run the payroll and post it to fico