Changing G/L Master Data from Cash Acct. to Balance Sheet Acct.

[SebastianB]

Hello everyone,

We want to change G/L account master data. Originally we followed the approach to simplify the chart of accounts for bank accounts as described here: How to simplify my Chart of Accounts via reducing ... - SAP Community

For this purpose, we have maintained the following G/L accounts in the Customizing Tenant:

Bank Reconciliation Account

Bank sub-account

Now we want to change the Type. 1st step is adjusting 1101920 to make sure it is no longer referencing 11001900. 2nd we want to change 11001900, however the following error message arises although 11001920 is no longer assigned to 11001900.

There are no entries in CBC referencing these accounts, however in the test tenant we used the Accounts while applying the simplification approach. The balance in these accounts is ZERO.

How can we change the G/L Master Data Settings in the customizing tenant?

[Jeremy_Deo]

Hello dear user,

And thank you for asking your question in the SAP Community blog.

In SAP S/4HANA Cloud Public Edition, once you've created a G/L account, you can’t change the account type for example, from a Cash Account to a Balance Sheet Account after it's been saved. This is mainly to protect the consistency of your financial data.

But depending on your situation, you do have a couple of options:

Option 1: If the G/L account hasn’t been used yet

If you’re still in your customizing tenant (like your quality system), and the G/L account hasn’t been used in any postings or configurations, you can:

1. Open the “Manage G/L Account Master Data” app.
2. Find the account you want to change.
3. Delete it if possible.
4. Then create a new G/L account with the correct account type (e.g., choose “Balance Sheet Account” instead of “Cash Account”).

Just be sure the account hasn’t been posted to or used in any config. If it has, SAP won’t let you delete it.

Option 2: If the account has been used

If the account already has postings or is referenced in configuration, SAP will not let you delete or change the account type. In that case:

1. Just create a new G/L account with the correct type.
2. Update any configurations or settings to use the new account instead of the old one.

I hope this will help you answer your question.

Best regards,

Jeremy