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Certificates storing in QC51

Former Member
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Hello ,

I have a requirement to attach the vendor certificates in QC51 and sent/store it in  the content server. I checked some threads related to this and did not get the information i want. I came across this store business document option in Qc51 , but i came to know this is an archive link rather than storing in content server.

Please let me know your suggestions.

Thanks

Benny

Accepted Solutions (1)

Accepted Solutions (1)

busyaban7
Active Contributor
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Hi Benny,

Please can you look into the below document:

Thanks,

Arijit

busyaban7
Active Contributor
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Adding some additional important threads which should be helpful for using GOS Server -

Frequently asked questions about Generic Object Services GOS - Application Server Infrastructure - S...

Generic Object Services (GOS) Troubleshooting Guide - Technology Troubleshooting Guide - SCN Wiki

Also check the threads/Docs below:

Services for Object - Attachment list exclusion | SCN

We have used this functionality form an US based client almost an year back, for which we have taken help form Security team to activate GOS Server, as by default it was not activated though it was suppose to be. For your case, you can try to upload your document like below (QC51/QC52) -

And then see if this attachment is getting saved in GOS Server. Note that when you do QC51 and create a manual QC, this record is updated in table QCPR. Once updated, find out the QC which you have created and then check if the document is saved inside it or not.

anand_rao3
Active Contributor
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Hi Arijit, Thanks for sharing the useful links! This will add the value to my repository. Just a quick question from my side. I believe this has nothing to  do with content server right? I mean if we follow this methodology then the data will be saved in R3 space instead of content server? What do you suggest if the users have the set up for both DMS and content server? I at most the places have seen that this option (GOS serve) is disabled so thought to confirm with you.

Regards,

busyaban7
Active Contributor
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Hi Anand,

I also think the data is still saved within SAP R3 space, and not in external server as such. I do not exactly remember if we have really stored our certificates somewhere externally. 

Your 2nd question is really a good question . I think this discussion will help a wider audience to share their experience as well.

Actually both the process (DMS and GOS Server) has it's own merits and utility. On top of that data maintenance and managing production reports could be an important aspect which needs to be analyzed, before proposing to clients. Also some industries like FDA, Chemical, etc may use digital signature extensively on any of these incoming certificates (like my previous client was doing). So we have used this functionality and on top of that have enhanced transaction DSAL output, to display the contents updated in QC51/52 with signature.

Normally, GOS server activation is less cost effective approach, and you can implement the GOS BADI to start using it, in case if this is not activated when you start the project. Moreover, majority of all transactions has the links to this GOS server and you can upload any documents as and when business needs. Only thing here is to get the output of the attachment, and for which you can put on your enhancement hat.. Also at time, this is really time saving approach and easier to implement. But based on my personal experience, I see that attachment history is normally missing which could be an issue.

DMS is most widely used application for managing documents which I personally think is a better process to adopt. But as I said before, implementing the complete functionality, like data migration form external servers to SAP with external No ranges, and then converting to internal ranges, Updating several document types, managing logs, statuses, etc are some important processes for DMS. This at times may be a bit costlier to implement and manage. But it's more user friendly and can be used as designed and gets well integrated with may dependent applications. On top of that, digital signature can be well integrated to have max benefits.

Hope it clarifies most of the common myths. May be some other folks can also share their inputs and experience to make it a valuable thread.

Thanks,

Arijit

anand_rao3
Active Contributor
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Yes you are right Arijit. Thanks for the briefing the distinctions between the two's! 

My point was the OP has already the set up for content server as per the posting, so must be asking from DMS point of view. Not sure!  If it pertains to DMS, I remember, I had once worked on DMS implementation project and had customized many document types but I never came across the standard document type for inspection lots or certificate storing. Hence I suggested to go with ABAP development. May be OP should clarify us if the requirement is with DMS or GOS.

And, thank you very much for the information about GOS. I was not aware to this level before this.

Anand

Former Member
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Hi Arijit,

I have to check further the GOS , since i got two SAP notes related to it and have to see if its suits my requirement. Anyway we are also having the DMS in place to link the CAD drawings kept in network folder to the material master. We also thinking about storing the drawings in Content server and linking the same in DMS , again its under discussion.

Will try to check the feasibility.

Thanks

Benny

Former Member
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Hello All,

There is a customizing in QM certificates (Define Archive Link) which is linked to the Content repository ,  you have to link to object type BUS2117. So once the certificate is attached using create attachment option in QC51 , then the certiticate gets stored in the Content repository.

SAP calls this function as ARCHIVLINK , either you can store the documents in local desktop or in the content server. So i used this function to store and retrieve the certificates from content server.

Thanks for your help

Benny

Answers (1)

Answers (1)

anand_rao3
Active Contributor
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I don't think that any standard object link is available in DMS for this purpose as I came across objects related to QM Info Record in procurement and in SD, Quality Notifications, Inspection Methods so far. I could suggest below alternative which of course demands for ABAP development. I think this should work but double confirm with ABAPer about its feasibility.

  1. Customize a new document type for certificates in SPRO
  2. Complete the remaining customization so that the data can be stored to content server.
  3. Create one document which contains a pdf or scanned copy of the certificate
  4. With some screen enhancement develop an additional entry field in QA02 or you can use existing short text field if it is not used so far.
  5. Put the exit in QA32 before making UD or result recording to check if this field has some value or not. If blank then stop the transaction
  6. Now this field should contain the exact same document number that you had created in step 3
  7. Thus, artificially link the inspection lot number to document number in DMS
  8. Similarly in CV03N update the inspection lot number as document text.

Now how you can search?

  1. If you go to CV03N you will find the document description exactly same as inspection lot number
  2. If you go to QA33 you will find the short text exactly same as the document number.

This is just my “to be” guess work! And yes this would be a big development and could have many aspects and challenges. Give a though on it and let us know if this works out!

Anand