BRF+ configuration to trigger PO by email to vendor and purchase group in S4H 2021

[cechambers]

Hi,

I would like to configure the system to send any new PO to the supplier and also to the email address on the purchasing group (preferably one email with the vendor as TO and the purchasing group email as CC).

Can someone please tell me the steps to congfigure this in the system?

We already email POs to suppliers through this method, we would just like to add the purchasing group email as well.

Thanks in advance!

Claire

[former_member817814]

Hello Claire,

Did you find out how to do this? I can send email to Vendor, but I haven't figured out how to send to purchasing group. Can you share if you did?

[Neeraj_Jain]

Please check my answer.

[cechambers]

Hi Luis,

No I still haven't been able to do this. The comments below are not quite leading to the right conclusion.

The requirement is to send to the vendor as TO (the vendor will not be a set email, this will need to be the email from the vendor master data)

Then as CC email to the purchasing group (this could be a set email address in OPD)

[pedrohb]

To configure the system to send POs by email to the vendor and the purchasing group, you can follow these steps:

Create a BRF+ expression: Go to transaction code BRFplus in SAP GUI and create a new expression. Name the expression as per your preference and select the Application Type as "Purchasing" and "Purchase Order" as the object type.

Define the conditions: In the Expression Maintenance screen, click on the "Conditions" tab and define the conditions for triggering the email. For example, you can set the condition to trigger the email for all new POs created with a certain vendor or for a certain purchasing group.

Define the actions: Click on the "Actions" tab and define the actions to be performed when the condition is met. For this, select "Email" as the action type and define the email subject and body as per your requirement. In the "To" field, enter the vendor's email address, and in the "CC" field, enter the purchasing group's email address.

Save and Activate the BRF+ expression: Once you have defined the conditions and actions, save and activate the BRF+ expression.

Assign the BRF+ expression to the output determination procedure: Go to transaction code NACE and select the output type "NEU" for the Purchase Order object. In the "Processing Routines" tab, assign the BRF+ expression that you created in step 1 to the "Application Form" field.

Test the output: Once the configuration is complete, create a new PO with the vendor and purchasing group defined in the BRF+ expression and save it. This should trigger an email to the vendor's email address with the purchasing group email address in the CC field.

Note: The above steps are a basic outline of how to configure BRF+ for PO email output determination. Depending on your specific requirements, you may need to adjust the configuration or add additional steps. It is recommended to consult with an experienced SAP consultant or your organization's IT team before making any changes to your SAP system.

[cechambers]

Hi,

So we want this to work with all purchase orders to all vendors.

So we want to create something where the vendor email does not need to be hard coded into an expression, but rather it selects it based on what is in the vendor email tab (as standard). - for the TO recipient

Then for the CC recipient select the email address assigned to the purchasing group. Or if easier, this one can be manually assigned in OPD.

I currently can't find a way without manually assigning the vendor email address, to send an email to both vendor and requester.

Kind regards,

Claire

[Neeraj_Jain]

Hello cechambers,

Please refer below SAP Blog.

https://blogs.sap.com/2021/06/28/purchase-order-output-management-via-brf-in-s4/

Also enhance your program to trigger mail on mail id which is maintained in purchasing group.

Regards,

Neeraj Jain