Assign Substitute on behalf of another User

[prasan_desi]

Dears,

In S4 HANA Public Cloud, is there any possibility that all the PO WF Item awaiting someone's approval in his Inbox, can be pushed to someone else's Inbox?

Basically, is there any possibility that we can create a substitute on behalf of someone else, if at all he didn't create delegation before he goes for vacation?

Currently Flexi WF is in place.

Regards,

Prasanna

[AnupNair · Accepted solution]

Dear prasan - Yes you are right that there cannot be rules set for a User using this App. But all the items can be selected at once & can be forwarded together. Currently this is the only solution.

Best Regards,

Anup

[AnupNair]

Dear prasan In addition to Vijayendra's information, As an Admin/Key User you can also use the 'Workflow Administration' App to forward the work items from one User to Another.

Source : https://help.sap.com/viewer/a630d57fc5004c6383e7a81efee7a8bb/2005.500/en-US/cb2e9495423848a9a7540c11...

Creation of Substitute on behalf is not possible with current release 2005.

Best Regards,

Anup

[Vijayendra]

Thanks anupnair87

prasan refer to below thread as well for more details;

https://answers.sap.com/questions/13248913/view.html

[prasan_desi]

Thank you anupnair87 and vijayendra.tiwari01 . Went thru the links. However, the KBA and as well as the links, deals with the assignment delegation for oneself.

But the requirement is that if there will be a need to assign delegation for someone else if he/ she forgot to delegate when going on for a vacation.

anupnair87 the 'Workflow Administration' App is useful when we are forwarding the work item one by one.

Regards,

Prasanna Desikan

[Vijayendra]

Hello prasan,

If he/ she forgot to delegate when going on for a vacation, for this refer below thread as mentioned in earlier reply.

https://answers.sap.com/questions/13248913/view.html

In these kind of situations only, app Workflow Administration is useful refer to above thread and additional thread mentioned over there.

Best Regards,

Vijayendra

[Vijayendra]

Hello prasan,

Refer below KBA for your requirement;

2490102 - Substitute approver for purchase orders

SAP Help Documentation for "Create and Manage Substitution Rules";

https://help.sap.com/viewer/0e602d466b99490187fcbb30d1dc897c/2002.500/en-US/2c950e3d77504dd2a5dde48c...

For any additional request for any report on substitution or other details, refer below thread;

https://answers.sap.com/questions/13247579/view.html

https://answers.sap.com/questions/13247389/view.html

Best Regards,

Vijayendra