An error occurred when converting a purchase requisition to a PurchaseOrder

[ISoma]

Hi Exper！

The Purchase Requisition created by running MRP is converted into a Purchase Order using "Process Purchase Requisitions."
An error message was displayed, so I pressed the Cancel button.
The Purchase Requisition disappeared and a new Purchase Requisition is created.

Is this a standard SAP specification?

Soma

[Daisy_Zhang]

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[Chuma · Accepted solution]

Hello @ISoma,

this can be standard in S/4HANA Cloud.

What happens when you start “Create PO” from Process Purchase Requisitions?

The system marks the PR item as “in PO processing.” If an error occurs and you press Cancel, the UI reverts the change, but depending on your setup, the original PR may end up closed or deleted, or it may be left in a status that cannot be reused. The system (or planning/coverage) promptly generates a new PR to meet the demand. This is why it may seem like the original PR “disappeared” and was replaced. new one appears.

Useful SAP KBA References:

KBA 3213914 explains why a PR might “disappear” from the Process Purchase Requisition list, often due to a need for refresh or filters. While this isn't your exact error scenario, it aligns with the “disappeared” symptom observed in this app. SAP Support Portal-3213914 - Purchase requisition item disappears after changing the item in the Pro...

KBA 3317667 addresses conversion errors associated with “Purchase Requisition Handover to Purchasing Required” in SSCUI 102373. The typical resolution is to create a new PR, which aligns with the behaviour observed after cancellation.  SAP Support Portal-3213914 - Purchase requisition item disappears after changing the item in the Pro...

KBA 3662338 – status handling after converting PR to PO and then reversing; shows PR status doesn’t always revert, which is why the system may not reuse the same PR item. SAP Support Portal-3662338 - Purchase Requisition remains in status "PO Created" after referenced PO...

What you should check

In Define MRP Groups (SSCUI 102373), check if Handover to Purchasing Required is enabled. If it is, either keep it and accept the “new PR” behaviour on failures, or disable it if your process requires reuse. SAP Support Portal-3317667 - Error occurs when converting purchase requisition to purchase order

Refresh or clear filters in the app to ensure the original PR isn’t simply hidden (per KBA 3213914).SAP Support Portal-3213914 - Purchase requisition item disappears after changing the item in the Pro...

Let me know if it helps

With regards

Chuma