- SAP Managed Tags:
Accurate bank statement processing is critical for financial reconciliation in SAP S/4HANA Cloud. When an electronic bank statement is imported, the system captures multiple dates that influence cash flow, accounting entries, and reporting. The Value Date, Bank Statement Date, and Posting Date play significant roles in ensuring transactions are recorded correctly.
Understanding how these dates are determined from the bank statement file is essential for maintaining consistency in financial postings and avoiding reconciliation issues. Each date has a distinct purpose—while the Value Date reflects the actual cash movement, the Bank Statement Date represents when the statement was issued, and the Posting Date determines when the transaction is recorded in SAP.
This blog will explore how these dates are derived from bank statement formats MT940 and how SAP S/4HANA Cloud processes them during bank statement import.
1. Key Dates in Bank Statement Processing
a) Value Date
- Definition: The date when the cash inflow/outflow is effective.
- Importance: Used for cash flow forecasting and interest calculation.
- How SAP determines it: Extracted from the bank statement file, usually from a tag 61 in MT940/MT942 format
b) Bank Statement Date
- Definition: The date when the bank issues the bank statement.
- How SAP determines it:
- In MT940, found in tag :20: (Transaction Reference) or :60F: (Opening Balance Date).
- In camt.053, extracted from the BkToCstmrStmt node.
c) Posting Date
- Definition: The date when the transaction is posted in SAP.
When an MT940 file is imported into SAP S/4HANA Cloud, the system extracts key dates to determine how transactions are recorded and posted. Below is a sample MT940 file, and how SAP interprets the relevant dates during bank statement processing.
{1:F01 0000000000}{2:O9401829041029LRLRXXXX4A0500004554351306031829N}{4:
:20:20230831125928
:25:011000390/33333
:28C:01295/1
:60F:C230831USD86324,20
:61:2308300829C100,00NMSC0815
:86:051?00TestSAP?204711?32X
:61:2308290828C200,00NMSC0815
:86:051?00TestSAP?204711?32X
:61:2308280827C300,00NMSC0815
:86:051?00TestSAP?204711?32X
:61:2308270826C400,00NMSC0815
:86:051?00TestSAP?204711?32X
:62F:C230827USD87324,20
-}
How SAP Interprets Dates from the MT940 File
Bank Statement Date → Posting Date in SAP
- MT940 Tag: :62F:C230827USD87324,20
- Extracted Date: 230827 (27th August 2023)
- Mapped SAP Fields:
- FEBKO-AZDAT → Bank Statement Date
- BKPF-BUDAT → Posting Date in the Document
Value Date → Line Item Value Date in SAP
- MT940 Tag: :61:2308300829C100,00NMSC0815
- Extracted Date: 230830 (30th August 2023)
- Mapped SAP Fields:
- FEBEP-VALUT → Bank Statement Line Item Value Date
- BSEG-VALUT → Line Item Value Date
Posting Date at the Bank → Document Date in SAP
- MT940 Tag: :61:2308300829C100,00NMSC0815
- Extracted Date: 0829 (29th August 2023)
- Mapped SAP Fields:
- FEBEP-BVDAT → Posting Date at the Bank
- BKPF-BLDAT → Document Date in Document
How the values are updated in the system:
Understanding these mappings is essential to ensure correct financial postings, avoid reconciliation discrepancies, and configure bank statement processing rules accurately.
