Welcome to our blog! In this article, we'll summarize the product FAQs collected on SAP S/4HANA Cloud Public Edition and update this article regularly to reflect the latest developments and changes to common issues on SAP S/4HANA Cloud Public Edition. In this way, we would like to provide you with a comprehensive and timely resource to help you better understand and take advantage of the functionality of your SAP products.
3.1 General Ledger Accounting – Basic Configuration
General Ledger Accounting.
3.1.1 Functional Currency
Q: How can I automatically display a report in third currency besides company code currency and group currency?
A: Please refer to the link to understand the currency in S/4HANA Cloud and the functional currency details. Since the 1911 release, the functional currency is supported by the core applications of finance. Later versions have also been adding support for functional currency. Note on enabling functional currency, refer to the relevant chapter in the Pitfall Guide.
3.1.2 The bank account is split forcefully
Q: Document splitting after 2008 has enhanced the logic for account splitting, so multiple line items are split according to the profit center on the offsetting account at the time of posting. Also, only balance sheet accounts such as bank accounts and company code clearing accounts are supported, not for default profit center purposes.
A: If you do not want to split the bank account or company code clearing account, refer to SSCUI 102529 for account assignment default profit center.
3.1.3 Settings for Document Splitting
Q: Is it possible to cancel the function of document splitting?
A: SAP does not recommend that customers switch document splitting on or off in production systems as this can lead to inconsistencies in documents before and after the change. The configuration of the Cloud system is standardized and the document splitting feature is activated by default.
3.1.4 Where is SSCUI for reclassifying receivables and payables accounts
Q: as in question
A: SSCUI 100297, go to Financial Accounting -> General Ledger Accounting -> Transfer and Sort Receivables and Payables
3.1.5 How to find the accounting account configuration point for goods movements of warehouse receipts and issues
Q: as in question
A: There are two methods, the first method, which finds the financial document resulting from the goods movement of incoming and outgoing goods, changes the layout, and finds the field ‘Trs‘, which is the ‘transaction key’. Then find the configuration point in SSCUI 100297: Is the area 'Sourcing and Procurement' Transaction Group 'RMK' Transaction 'UMB' Chart of Accounts 'YCOA'. Account assignment takes place in the account configuration. In the second approach, you find the accounting account of the posted material, where the G/L account master data is used is managed by the app.
3.1.6 Tax Code
Q: How do I maintain tax codes on Cloud?
A: as follows
For how to create tax codes in S/4HANA Cloud, see note 3009061 - How to create tax code in S/4Hana Cloud https://launchpad.support.sap.com/#/notes/3009061
For how to delete a tax code in S/4HANA Cloud, see
note 3092673 - Delete tax code in S4HC https://launchpad.support.sap.com/#/notes/3092673
For how to create a time-based Tax Code (TDT) in
S/4HANA Cloud, see note 2936931 - TDT S/4Hana
Cloud https://launchpad.support.sap.com/#/notes/2936931
3.1.7 Method of extending all accounts from existing companies to new company codes at once
Q: as in question
A: Use the app Manage G/L Account Master Data, under Company Code View, use the function 'Copy to Company Code', but select up to 500 accounts at a time. Standard role: authorizations for SAP_BR_BPC_EXPER are required if the prompt does not have sufficient authorization
3.1.8 Does the chart of accounts allow new additions?
Q: as in question
A: Cloud based philosophy, quick implementation and standardized processes, pre-delivered standard operating chart of accounts on S/4HANA Cloud, named YCOA for global users, and cannot be deleted. It is assigned to all company codes by default and does not allow this assignment to be changed.
As of the 2108 release, configuration steps/apps have been provided to enable customers to convert a standard operation/group/alternative chart of accounts into an operational/group/alternative chart of accounts of a customer, including: the account length can be defined on its own (via configuration change), the account description is redefined in batches, the account number is redefined in batches, and the customer alternative chart of accounts can be defined by the customer coding can be alphanumeric and mixed, with the option to control some of the unused accounts are not transferred to the P-System, and batch upload and download accounts to MS excel for mass adjustment.
For detailed information on the operating chart of accounts / group chart of accounts / alternative chart of accounts, you can refer to the link below for further understanding https://help.sap.com/viewer/0fa84c9d9c634132b7c4abb9ffdd8f06/LATEST/zh-CN/9f53c2531bb9b44ce10000000a...
3.1.9 Rapid mass account creation to production system?
Q: Some test accounts created in the Q-System do not need to be transported or synchronized to the production system.
A: Using the app G/L account synchronization, perform it in the Q and P systems, it's OK
3.1.10 Can some accounts be transferred or synchronized to the production system?
Q: as in question
A: G/L accounts that are not used can be checked in the app Manage G/L Account Master Data
3.1.11Set Open Item Management for G/L Accounts
Q: as in question
A: can be processed using the app Schedule Accounting Data Corrections. After success, the historical business documents of the account also become open item documents, which can be processed manually or automatically. Reference Link to Help Documentation Reference Fiori Link
3.2 General Ledger Accounting - Business Operations
As a question.
3.2.1 Fiscal Year Variant and Automatic Switch Account Period
Q: as in question. How do I set it up and take it?
A: The default delivered fiscal year variant is K4, which contains 4 special periods to facilitate recording the data of the adjustment transaction, which can be put into periods 13-16; the app manages the posting period. However, if you use a fiscal year variant with special periods, you cannot use the app to manage background jobs in posting periods to automatically switch the posting periods function. For details, see Note 2896867 - Manage Posting Periods app (F2293): Failed to schedule recurrence because the item contains special periods
3.2.2 Can the account balance be displayed in transaction currency?
Q: as a question. Since the customer has foreign currency business, the APP that now displays the account balance is all Chinese Yuan, but the financial personnel have to display the app for the account balance in the transaction currency (for example, Hong Kong Dollar, USD) for easy viewing. Is there such an app?
A: The app trial balance can be used. You do this by selecting the four measures for Transaction Currency in the Columns – Measures in the navigation panel.
3.2.3 When issuing a supplier invoice, the selected purchase order line item cannot exceed 999 line items
Q: The purchase order line items involved with the same vendor for one month involve several thousand lines. Open a supplier invoice, and post more than 999 lines of financial document line items. If you want to split them up, it's very cumbersome A: Please refer to this comment to do so https://launchpad.support.sap.com/#/notes/2845836 Also refer to the blog https://blogs.sap.com/? p=1364264 to learn more about it
3.2.4 App manages action logs during posting
Q: After a user has acted on a posting period, he or she wants to see the date, time, and user information of the action A: As of the latest release, there is no such feature. Reference Note 3028569 - There are no change logs for "Manage Posting Periods"
At the same time, please vote to https://influence.sap.com/sap/ino/#/idea/242132 in order to pass on your needs to the development department.
How does the 3.2.5 app post business with receivables, payables, down payments and current account adjustments and clearings after clearing has been deprecated?
Q: Postings with clearing from release 21111 are deleted and cannot be used by users to process business transactions.
A: Please follow the blog post below
1 From S/4 HANA Cloud ES 2102 App Changes in Manual Clearing of G/L Accounts https://blogs.sap.com/?p=1272181
2 What happens to the adjustment to receivables and payables after S/4 HANA Cloud 2102 starts deprecating app postings with clearing? https://blogs.sap.com/?p=1282259
3 What happens to the down payment business after S/4 HANA Cloud 2102 starts deprecating app postings with clearing? https://blogs.sap.com/?p=1299107
4 Talk about how special G/L indicators are handled in S/4HANA Cloud – the end of the day https://blogs.sap.com/?p=1307755
5 Discuss how to use open items in S/4HANA Cloud and realize residual amount functionality for payments https://blogs.sap.com/?p=1289105
3.2.6 For the first time a customer has gone through an annual close for the first time, they want to share best practice cases of balance carry forward for each module, whether FICO, MM, SD, and PP modules have year-end closing related processes.
Q: as a question. A: See link
3.2.7 Switch on closing posting periods for multiple companies at the same time
Q: as a question. A: Customers in demand, may vote to https://influence.sap.com/sap/ino/#/idea/255206/? section=sectionDetails
3.2.8 Integration of Exchange Rates to SAP S/4HANA Cloud
Q: as a question. A: Customers in demand, may vote to https://influence.sap.com/sap/ino/#/idea/255206/? section=sectionDetails
The customer's requirements are summarized at CIP Public API to integrate Exchange Rate in S4H Public Cloud
The following two SI implementations are required and no separate APIs will be provided
1S4 (Market Rates Management - Automatically via SAP Cloud Platform), https://rapid.sap.com/bp/#/browse/scopeitems/1S4
1XN (Market Rates Management - Manually via Upload) https://rapid.sap.com/bp/#/browse/scopeitems/1XN
3.3 General Ledger - Reports
3.3.1 How do you present reports by profit center, business area, segment?
Q: as a question.
A: The default configuration of the pre-delivered system is not checked and the profit center must be entered, which means that all line items in the document do not necessarily have a value for the profit center, so the profit center report will lose data and the information will be incomplete. Refer to 2868475 - SSCUI: Define Document Splitting Characteristics for General Ledger.
Only by submitting an Incident, SAP will be asked to provide expert configuration which can be used to change this setting, which can be requested via CSM.
It is important to note that during the implementation phase of the project, this configuration is activated and business tested to maximize realization requirements;
If you do not activate this configuration until you go live, a lot of business testing is required, which is very labor-intensive.
3.3.2 Cash Flow Statement
Q: as a question.
A: Cash flow statement has both new and old options, both direct and indirect methods are available, with configuration points;
The old cash flow statement schema has terminated the follow-on function enhancement in 2019.12.31, the old scenario is in J58;
The new scenario is based on advanced compliance reporting
The new scenario is in 1J2 and requires J78 at the same time, subject to an additional license fee.
See the link below to find out, https://help.sap.com/viewer/147436affce24e81892eee2076a78116/2105.500/zh-CN/361bb7e78a1e4077840fa406...
3.4 General Ledger - Authorizations
3.4.1 Whether functional control over the app management posting period is possible
Q: It is possible to implement functional control on this app (Manage Posting Periods), such as user A can only do action 1, not action 2. During CO, this operation is related to all branches, and it is hoped that only the financial manager can take action.
A: Please use restriction type - Company Code/Ledger/Business Transaction Type to give the user access and operation during CO by authorizing or not authorizing the business transaction type. You can also use this blog to learn more about examples of rights control that are now available on the Cloud.
3.4.2 After the release upgrade, it was found that SSCUI is not authorized to enter, how to proceed?
Q: as in question
A: Refer to the note to manipulate 3071670 - Unable to access or configure SSCUI in Configure your Solution https://launchpad.support.sap.com/#/notes/3071670
