With February underway, it marks the availability of the SAP S/4HANA Cloud, Public Edition 2302 update release. Our SAP product team has been delivering new modern experiences, and enhancements in core enterprise resource planning (ERP), to enhance Public Sector efficiency and productivity.
Over the last quarter, we have been working on a range of enhancements and innovations through out the solution and, specifically, in the core areas of Grants and Budget Management.Figure: My Homepage for a Grant & Budget Administrator.
Optimize your Grants & Budget Management capabilities with SAP S/4HANA Cloud, Public Edition
The S/4HANA Cloud, Public Edition, for the US Public Sectoroffers comprehensive ready to run functionality for Budget Management, Grants Management and Fund Accounting for U.S. public sector entities that include state and local governments, cities, counties, K-12 schools, and higher education.
The Budget Management solution supports the complete budget execution and control lifecycle. In this fully integrated solution, all budget-relevant financial and commitment postings will automatically check for available budgets and communicate relevant statuses.
The S/4HANA Cloud, Public Edition for Public Sector also offers Grants Management functionality to enable Public Sector organizations (receiving the grants) to manage external financing within the scope of the related sponsored programs. Automated functionality for cost sharing, indirect cost calculation, and billing is available out of the box.
The Grants Management solution makes controlling and distributing sponsored funds from grantors (e.g. funded/sponsored research) and the usage of sponsored funds (planning, budgeting, and invoicing) by recipients of sponsored funds more transparent. By recording external financing sources you can stay compliant with the sponsor rules and report accordingly.
Fund Accounting is the act of recording, summarizing, reporting, analyzing, and interpreting the financial transactions of governments or non-profit organizations by using fiscal and accounting entities, such as a fund with a self-balancing set of accounts. S/4HANA Cloud, Public Edition for Public Sector provides functionalities that are unique to state, local governments and non-profit organizations, such as accounting principles for modified and full accrual accounting, accounting for pool funds, such as the treasurer's and payroll agency fund, and the ability to record and distribute interests from the pool to participating funds.
Before sharing the enhancements for Budget & Grants Management let me start off by providing you an update on some generic new UX and Extensibility improvements with the 2302 release:
Microsoft Teams Integration & Collaboration
Streamline your institution’s performance with Collaborative ERP: make more informed decisions by combining information from the SAP S/4HANA Cloud, Public Edition ERP system (e.g. research project information, research purchase orders, etc) along with expertise from the right department and staff within your institution who are connected with Microsoft Teams.
Utilize the new ‘Share to Microsoft Teams’ feature in the Share menu for seamless collaboration in Microsoft Teams. Share links directly to ERP content, including context and reasoning, for efficient and informed decision-making.
Enhance your daily tasks with the improved My Home Screen. The 2302 release introduced new and additional card types for the My Home screen, providing a centralized hub for information, tasks, and apps. Streamline and optimize your daily activities and work more effectively and efficiently with this powerful feature.
Expand Your Development Options with SAP: strengthen your developer experience by easily creating your own ABAP code on top of SAP’s code. Last year September we introduced a three-system landscape for new customers, providing increased flexibility to meet changing business needs.
With SAP S/4HANA Cloud, Public Edition 2302, take advantage of over 4,700 APIs and nearly 300 released objects for your development projects. Check out the SAP Extensibility Explorerfor hands-on experience, custom code creation, and sample scenarios. Start exploring now!
Figure: Setup your own custom logic in S/4HANA Cloud, Public Edition
Core ERP enhancements
There are many more enhancements delivered for the core ERP part for SAP S/4HANA Cloud, Public Edition, 2302, please read Bert Schulze’s release blog on the SAP Community. for more details.
Please always check which exact scope items are made available in the US PSM scope bundle!
With the 2302 release there have also been a range of enhancements delivered for the S/4HANA Cloud, Public Edition for Public Sector scope bundle, built and made available for the US Public Sector market.
Figure: SAP’s Best Practices Explorer and the US PSM Scope Bundle.
The latest 2302 enhancements for the US PSM scope are outlined, point-wise here below:
Budget Maintenance/ Execution
Commitments against Lease Contracts
Residual Budget Handling
Earmarked Funds Workflows
Enhancements for Revenue Increasing Budget
Enhancement Master Data Where-Used Lists
Improved Carry Forward Processing
APIs Earmarked Funds
Automatic Splitting Earmarked Funds
APIs Master Data
Grant Master Workflow Enhancements
SAP Analytics Cloud Integration
Further Budget Planning Content (separate scope item)
Here below are a couple of examples along with some more context and screenshots from the above Grants and Budget Management enhancements.
Grants Master Workflow Enhancements
Enhance your Grants Management with SAP workflow management. With both the 2208 and 2302 releases, you now have access to a set of standard Grant Master data elements to steer your workflow and:
Have the ability to route status changes for certain grant master data for workflow approval
Configuration of workflow-related rules for approval (such as for agent determination)
Inbox approval processing for approval, rejection, resubmission, and the like
Figure: App for Managing Workflows for Grants
Figure: Availability of a range of Grant Master Data elements to steer your workflow
Track down where your Grants, Funds and Sponsored Objects are being used:
Identify the specific uses of grants management master data (sponsored program and sponsored class) across the system
Get details about these external objects, so grant specialists can communicate with other line-of-business experts:
General ledger accounts
Global account hierarchies
Validation and substitution rules
Figure: Get inside where your Sponsored Program is used
Figure: Quick navigation to key aspects of your Grant
Figure: Get inside where your Grant is used
Residual Budget Handling
Easily carry forward residual (unused) budget via the Budget Specialist Role into the next fiscal year, budget period etc:
Have the ability to reuse a residual budget in line with legislation
Improve reporting along fiscal years
Exhibit fiduciary use of taxpayer money through increased compliance and transparency of the budget lifecycle
Figure: Create jobs to move forward residual budget
Figure: Define the details and conditions of the budget move
Enhancements for Revenue Increasing Budget
Additional features and functions delivered to optimize the process of Revenues Increasing Budget (RIB).
Budgets are often made available for expenditure only after revenue is collected. RIB defines rules for when and how such budget increases should take place.
This includes the following features:
Flexible definition of revenue posting and budgeting addresses participating in the “revenues increasing the budget” (RIB) process
Ability to calculate the amount available in the RIB process based on calculation formulas
Management of rules comprising, among others:
Receiving expenditure budget addresses
Application job to allow a budget increase based on revenues:
Scheduled on a regular basis
Increased on demand
Figure: define rules and conditions for RIB processes
Figure: track down how the budget has been established
More info on the Grant and Budget management functionalities can be found via the Product Documentation and Help webpage: SAP.Help.com
For more information on what is coming into the next release for S/4HANA Cloud, Public Edition, ‘US PSM scope’ please scroll through the SAP Roadmap Explorer.
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More Information on SAP S/4HANA Cloud, Public Edition
SAP S/4HANA Cloud, public edition release info here
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