Classical Homepage | Spaces and Pages |
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Prerequisite 1: Business Catalog SAP_CORE_BC_UI_FLD – This business catalog must assign to the Administrator before starting any work, such as access to two critical Apps: Manage Launchpad Spaces and Manage Launchpad Pages.
Prerequisite 2: Access to app Maintain Business Roles.
Prerequisite 3: Turn on parameters SPACES and SPACES_MYHOME in App Manage Launchpad Settings by the Administrator. This enables Spaces and Pages feature to all end users.
When you turn on this option, make sure to notify your colleagues. I got inquiries from my colleagues right after Spaces and Pages option is turned on, because they don't see anything besides My Home. I advise them immediately to turn off the Use Spaces option in User Settings (described in Prerequisite 4).
The reason is that as soon as the global Spaces and Pages option is turned on, it enables Use Spaces option to all users. That means, when they logon, they use the Spaces option by default. If at that time, their user roles have no spaces assigned, they don't have access to any spaces. Therefore, only a blank screen is shown. No user is happy about that.
To make this point clearly, let me give an example here. The user GY has one SAP standard role assigned Application Support Engineer - Development Support BR_APPL_SUP_ENG_DEV_SUP. With that role, three Apps are assigned:
Unfortunately, there is no standard space assigned to this user role.
In the Classical Homepage, the Launchpad is shown as two Groups Custom Apps and Services and Development and three Apps.
If we switch on Spaces and Pages option, the Launchpad only shows My Home space. There is no second space shown on the Navigation Bar. Unless there is one App SQL Trace Analysis is assigned to the section Apps, nothing is shown.
For the end user to continue his/her work, he/she can switch back to the Classical Homepage to access Groups and Tiles (see Prerequisite 3), until the spaces are assigned to the user.
Prerequisite 4: After the parameter SPACES_ENABLE_USER is turned on global by the Administrator, an end user can switch back and forth between the Classical Homepage and the Spaces and Pages to organize the launchpad, such as the one user case discussed above. This switch can be accessed by User Name --> Settings --> Spaces and Pages --> Use Spaces.
By clicking tab Assigned Launchpad Spaces(1), you can see the assigned Space ID is ZBR_AR_MANAGER. Hit Save button.
Pay attention to the words in the column Space Title. These are the words displayed in front of the end user in the launchpad. In this case, it is displayed as Accounts Receivable.
4. Click ZBR_AR_MANAGER under Space ID column, it switches to the app Manage Launchpad Spaces. From there, you can see three Pages are assigned to this space, and they are all started with letter Z. This is because Pages follow the same prefix naming conversion from the Spaces. If we use “ZZ” in Spaces, there will be “ZZ” in Pages’ prefix as well.
Pay attention to the words in the column Title. These are the words displayed in front of the end user when clicking the space in the launchpad. They are pages Overview, Analytics and Current Settings.
5. Now we can assign this user role Z_BR_AR_MANAGER to user GY, who can see the Space Accounts Receivable (technical name ZBR_AR_MANAGER) is shown in this Launchpad after refreshing the screen.
Create Customized Page
Create Customized Composite Space
Create Customized Composite Role
Step 1. Enter Maintain Business Roles app
Step 2. Select Create from Template button
Step 3. Select template Purchaser SAP_BR_PURCHASER, new Business Role ID Z_SAP_ BR_PURCHASER, check Create and Assign Spaces Based on SAP-Delivered Spaces, and New Space ID: Z_BR_PURCHASER.
This SAP standard business user role delivers two standard spaces: SAP_MM_SPT_PURCHASING_PC and SAP_MM_SPT_SOURCING_PC. We can create two new space ID’s attaching a prefix “Z_”. From what I know, the 2nd space ID SAP_MM_SPT_SOURCING_PC is not needed for my purpose. I can delete it immediately by clicking on the “X” sign.
Step 4. After clicking the OK button, and assign the user GY to the role, clicking on the Save button.
Step 5. Now let’s edit the newly created space ZMM_SPT_PURCHASING_PC. I can either click on the newly created space ID within Assigned Launchpad Spaces (1) tab, or launch the app Manage Launchpad Spaces. I choose the later.
Step 6. The app Manage Launchpad Spaces shows four user created spaces, one is ZBR_AR_MANAGER created from above Example 1. Another one is from our previous step, the space ZMM_SPT_PURCHASING_PC. I will explain the other two spaces later.
Step 7. By clicking on space ID ZMM_SPT_PURCHASING_PC, we can see five standard SAP-delivered pages. Only one page is relevant to my business needs, a page with two apps: Manage Purchase Order and Create Purchase Order. Clicking on Edit I delete other four pages from this space by selecting the Page and clicking Remove Page button.
If I want to add some other SAP-delivered standard pages, I can browse the right column, select and add the standard pages into this space. For example, selecting SAP_BASIS_PG_UI_FLP, and click on Add button. For this example, I don't need to add a new page.
Hi Save button.
Step 8. Now let’s open the app Manage Launchpad Pages to modify the page ZMM_SPT_PURCHASING_PC_024.
This standard page has three tabs:
In the Page Content, there are two sections, Quick Access and Insight. For my purpose, the Insight section will be deleted. In the Quick Access section, there is only one app I will keep, the Manage Purchase Orders. There is no app Create Purchase Order.
Step 9. I don’t want to alter SAP-delivered standard page, so I click on Copy button, and name it accordingly.
Step 10. Now I am in the edit mode of page Z_PURCHASE_ORDER. Since this page does not belong to any space, hence, no user roles are assigned, we cannot add any new apps to it. We need to assign user roles to this page.
Note: if there is no change made in this step, there is no need to hit Save button before moving to Step 11.
Step 11. From Space Assignment tab, clicking on Manage Launchpad Spaces. It launches app Manage Launchpad Spaces. Since I want to get the right business catalogs and hence the relevant apps, I select space ZMM_SPT_PURCHASING_PC, and Edit it. By selecting page Z_PURCHASE_ORDER and hit Add button, the space ZMM_SPT_PURCHASING_PC has two pages, ZMM_SPT_PURCHASEING_PC_024 and Z_PURCHASE_ORDER.
Hit Save button.
Step 12. Launch app Manage Launchpad Pages, select page Z_PURCHASE_ORDER and enter Edit mode. Now I have the Apps I can work with.
First, I delete section Insight.
Second, I delete all apps except Manage Purchase Orders.
Third, from right-hand side column, I add the app Create Purchase Order from Derived from Roles.
In the introduction of Spaces and Pages, I mentioned that tile can be resized. Let's explore this option here. Select the tile Create Purchase Order, click on "...", select Wide Tile for app Create Purchase Order, and Save. Now the tile is saved as a wide tile. It helps you to spot a particular tile quickly. This is another increased usability feature.
Step 13. Launch app Manage Launchpad Spaces, and click on Create button. Uncheck Also create a page, because I am going to select and use my own created pages in next step. Then hit Create button.
Create A New Space
Step 14. In the Space Details window, select and add three pages created previously:
The sequence of pages appear under the space can be adjusted by using the upper or down arrow.
Hit Save button.
Step 15. Launch app Maintain Business Roles, and click on New button to create a new Business Role called Z_COMPOSITE_ROLE..
Step 16. Go to Assigned Launchpad Spaces tab, and hit Add. In the Add Launchpad Space window, click on Launchpad Space icon. In the Launch Space window, double click on Z_COMPOSITE_SPACE. Then click on Assign Space button.
Step 17. By clicking on Save button, the space Z_COMPOSITE_SPACE is effectively being assigned to the business role Z_COMPOSITE_ROLE.
Step 18. After assigning business user GY to this role, we have successfully create a user tailored role with its user tailored space.
Step 19. From user GY’s launchpad, we can see the Composite Space with three pages: Purchase Overview, Security and Data Migration.
Note: The space Purchasing is coming from business role Z_BR_PURCHASER. We can remove it from assigned space of that business role. However, we should not remove the user from this role, because to properly use purchase order related apps, this user role is critical.
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