Delivery date proposal in purchase orders

[iris_zimmermann]

Purchasers want a reasonable proposal for the delivery date in the purchase order.

If you do not define anything, the delivery date in the purchase order is proposed 7 days in the future which might not always fit and therefore need a manual change. That’s why you can define now the number of days in the future that is used for the proposal of delivery dates.

This will result in a less error-prone purchase order creation, especially if your typical delivery duration is less or more and users tend to forget to change it.

You can now flexibly define the number of days which the delivery date proposal considers.

The setting of the number of days can be made in the new Common Task: “Define Purchase Order Delivery Date” in the Purchase Requests and Orders Work Center.

 

Example: Number of days is 2 for Supplier Miller&Son

In the purchase order item, the delivery date is calculated considering these settings.

The proposal is made for the first purchase order item. For the following items, the date is copied from the previous item (as is). Keeping this behavior is beneficial in case the user changes the date of the first item, then, the additional items will have the same date proposed.

Purchase Order considers number of days (= 2) in proposal for the delivery date 23.01.2021 assuming today's date is 21.01.2021

You can also have a look at the short video.

[hayesa]

This sounds like a configuration item - should this really be available to all users with access to Purchase Requests and Orders? I think there should be a way to limit the access of this functionality for specific users only.

[iris_zimmermann]

Hello Adeline,

it is designed to directly ease the user handling without a big effort. So, we put it under common task same as the 'Automatic Creation of Purchase Orders' functionality.

With the determination based on company, purchasing unit and supplier, users have the option to differentiate on the needed number of days without disturbing each other.

If you think it is very important to allow this functionality for specific users only, please could you create an influencing request via our influencing portal.

Best regards,

Iris

[former_member674145]

Hello Iris,

Sounds Good.

Thanks a lot for the detailed explanation. I have tried for the specific supplier, this is working fine.

Would like to know when defining the number of days we have other parameters like nested table. What does this signifies and how does it work.

Thanks in advance.

Regards,

[hemanthgp]

iris.zimmermann Hi

Thanks for Sharing the blog. It is really helpful.

I have a question on the Upload functionality. Currently when I click on download, Please find the attached screenshot for the files.

The Files are not relevant for Uploading, Can you please share some insights on the Bulk upload functionality

Downloaded Files

[iris_zimmermann]

Hello Hemanth,

not sure if you intended to add this comment here. I do not see how it is related to the proposed number of days in the purchase orders since there is no bulk upload functionality provided.

Please clarify.

Best regards,

Iris

[hemanthgp]

iris.zimmermann  Looking at the screen I assumed that we have an option to Bulk upload/download the Supplier Specific No of Days.

[iris_zimmermann]

Hello Shahed,

the nested table functionality is a generic functionality which comes with the decision tables. If you have many entries, you can structure the entries. The link to the SAP Business ByDesign Help explains it in general.

Best regards,

Iris

[iris_zimmermann]

Hello Hemanth,

Thanks for your hint. I see your point. It seems this is an issue for all the decision tables at the moment. I have informed development. If you create an incident, you will get informed once it is fixed.

Best regards,

Iris

[gosiasigfox]

Hi Iris.

Thank you for the functionality.

If I set up a rule for one supplier only, all other suppliers/POs will still be driven by the 7-days proposal delivery date rule ?

Regards,

Gosia Smagghe

[iris_zimmermann]

Hello Gosia,

yes, all other suppliers will get the 7-days default.

Only in case you have maintained in the determination table on line with all *, then this entry will be considered.

Best regards,

Iris

 

[former_member705985]

Hi Iris,

Thanks for the great insights into this topic.

Can you please advise if the system can consider weekend dates and move the delivery date ahead while proposing.

We have a typical scenario where the system proposes Sunday delivery date. This needs to automatically move to the next working day so as to keep the supplier compliant with the agreed tight timelines. Adjusting the date manually is not an option due to the volumes expected.

In effect, we need the system to change the delivery date if the proposed delivery date falls on a weekend or a non-working day like bank holiday.

Thanks in advance.

Kind regards,

Karthik Ramanujam

[iris_zimmermann]

Dear K,

the solution supports simple number of days, the weekend is not excluded.

Best regards,

Iris

[former_member705985]

Hi Iris,

 

Thank you for the advice and confirmation.

Really appreciate the quick response.

 

Kind regards,

Karthik Ramanujam

[brian623]

Hi Iris,

Can I also define the delivery date in Purchase Request?

As I have tried to create from PR, it will overwrite the rule I set for that supplier.

e.g. setup 10 days for Supplier A, PR is 7 days. When I create PO from PR, it remains as 7 days.

It would be great if I can control PR delivery date.

Regards,

Brian

[iris_zimmermann]

Hello Brian,

this is currently not supported. But it would be a nice enhancement for the future.

If you want, you can create an influencing request in the SAP Business ByDesign Influencing Portal. We regularly review it and together with the number of votes as one of the criteria, it might make it into one of the next releases.

Best regards,

Iris

[ravikumar_n34]

Hello Iris

Is Mr.Brian's point is addressed now?

When manually creating a PO, this system is working. But when creating a PO from PR, it is taking only the default i.e., 7 days.

Even accepting that this can be changed manually, it is very frustrating and time killing exercise to fill

in all the line items particularly when the no. of line items are more.

[ravikumar_n34]

Hello Iris

 

Is Mr.Brian's requirement addressed by this time?

[stefan_resag]

Hi Ravi,

as Iris mentioned above this feature request should be addressed via the Customer Influence Session. I have not seen an improvement request yet. Maybe I missed something here.

Best regards,

Stefan

[Simon-Dismore]

Re: Iris's reply to Hemanth on 16.01.2021, the file name problem is still happening with this and other downloaded decision tables. We raised an incident 84754/2024 and received this Proposed Solution:

"1. The first step is to edit the file name to "zip(_.zip)__.xlsx".

2. Then we need to input values into "Recovered_Sheet1". 

3. Then save the file and upload it in Delivery Purchase Order Delivery Date screen."

In our test tenant this workaround seems to be effective. There was also advice in step 2 about padding number values with leading zeroes to 20 digits, but that wasn't correct for our configuration: Supplier IDs needed to be padded to 10 digits, and Days didn't need any padding.