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rvarulselvan
Advisor
Advisor
Introduction

Change Record is the central object within Change Management. The Change record contains,

  • Reason for change

  • Expected completion date

  • Participants involved in the change

  • Objects involved in the change

  • Any required attachments

  • Status information

  • Assigned workflow

  • Related records


We can create Change Master for the Change record. The information from change record can be copied to the change master synchronously.

In the Change Record we can configure customized status profile, Business Workflow Scenarios, Process Route (based on BRF plus), Digital Signature etc

In this blog the Creation and Maintenance of inspection plans with change records (CR) is explained in detail.

Customization

The below mentioned customizations are required.

IMG path Logistics General -> Product Lifecycle Management (PLM) -> Change Records -> Basic Settings > Execute Activity Define Object Types

Maintain Object type for Inspection Plan INP with BAdI Definition Name /PLMI/CR_ACCESS_INSP_PLAN_CAT


IMG path Logistics General -> Product Lifecycle Management (PLM) -> Change Records -> Basic Settings> Execute Activity Define Object Categories

Maintain Object category INP_ERP [Inspection Plan ERP] with Object Type: INP


IMG path Logistics General -> Product Lifecycle Management (PLM) -> Change Records -> Settings for Engineering Changes > Execute Activity Define Item Relevance

Maintain item relevance entries CHG (Change), CRE (Create)


IMG path Logistics General -> Product Lifecycle Management (PLM) -> Change Records -> User Status

Maintain the User Statuses, User Status Actions and User Status Profile







 

IMG path Logistics General -> Product Lifecycle Management (PLM) -> Change Records -> Settings for Engineering Changes > Execute Activity Define Engineering Change Record Type

Maintain custom change record type ZIP for application CR. This change record type is used to control changes of the inspection plans.


IMG path Logistics General -> Product Lifecycle Management (PLM) -> Change Records -> Settings for Engineering Changes > Execute Activity Define Engineering Change Record Type> Reference Objects


Maintain Object type INP is assigned as reference object


IMG path Logistics General -> Product Lifecycle Management (PLM) -> Change Records -> Settings for Engineering Changes > Execute Activity Define Engineering Change Record Type> item relevance

Maintain the following item relevance entries for object type INP - CRE (Create),CHG (Change)


IMG path Logistics General -> Product Lifecycle Management (PLM) -> Change Records -> Settings for Engineering Changes > Execute Activity Define Engineering Change Record Type> Change Number Handling

Mark Create Change Number as active for the relevant status.


On the Creation Attribute map the values that needs to be copied from Change Record to Change Number.


Assign the profile that need to be used in the change number.


Maintain Deactivate Change Number as active for the relevant status.

We can also setup digital signature for the relevant user status.

Master Data

  • Material Master with QM View Extended

  • Master Inspection Characteristics

  • Selected Set (Optional)

  • Sampling Procedure (Optional)


Process Flow

Step 1: Create Change Record





Step 2: Change Master / Change Number for New Inspection Plan




Step 3: Create Inspection Plan with Change Master / Change Number






Step 4: Release Changes - Close Change Record



 

Conclusion

With change management - Change Record functionality, we can initiate, manage, and track changes to the objects. This solution helps connecting the person responsible with the objects involved and guides them through the entire change process.

Integration of Change Record (CR) functionality with the QM Objects like Inspection Plan helps to manage changes to inspection plans in a regulated environment.

Additional Reference

For information on enabling Change Number for Dynamic Field Control in a Change Record, refer to SAP Note 3325248


For more information on the limitations for Change Record, refer to SAP Note 3331841


https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/6f020371ca9f4bbb8ec6e59e21da2e98/0b5e51261df7411fbbc...
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