SAP S4 HANA Business Partner (BP) end to end confi...

Senthilkumar3 · ‎2023 Jul 03

Objective: The main objective of this is to have a better understanding of the Business Partner (BP) configuration setting in SAP S4 Hana.

There are 3 segments we have in Business Partner

General Data – Basic Information of supplier

Company code Data – Company code information

Purchasing Data – Purchasing information

The below steps are followed to Business Partner (BP) configuration setting.

BP Configuration

1. Define Account Group

2. Number Range

3. Assign number range to the account group

4. Define BP role

5. Number Ranges and Groupings

6. Define Number Ranges

7. Define Groupings and Assign Number Ranges

8. Master Data Synchronization

9. Create Business Partner

1. Define Account Group

SPRO --> IMG --> Financial Accounting --> Accounts Receivable and Accounts Payable --> Vendor Accounts --> Master Data --> Preparations for Creating Vendor Master Data --> Define Account Groups with Screen Layout (Vendors)

Click on New entries

Enter account group & Group description

Save the config in the correct TR (Transport Request)

Go Back

2. Create Number Ranges for Vendor Accounts

SPRO --> IMG --> Financial Accounting --> Accounts Receivable and Accounts Payable --> Vendor Accounts --> Master Data à Preparations for Creating Vendor Master Data --> Create Number Ranges for Vendor Accounts

Choose change intervals

Click on Add icon to create a number range

Create a new number range and save.

3. Assign Number Ranges for Vendor Accounts

SPRO --> IMG --> Financial Accounting --> Accounts Receivable and Accounts Payable --> Vendor Accounts à Master Data --> Preparations for Creating Vendor Master Data -->Assign Number Ranges to Vendor Account Groups

Find the account group using position option

Assign the number range to the account group then save data into correct TR

4. Define BP Role

SPRO --> IMG --> Cross-Application Components --> SAP Business Partner --> Business Partner ----> Basic Settings --> Business Partner Roles --> Define BP Roles

Standard BP roles for the below

General Data – 000000 (Business Partner (General)

Company code Data – FLVN00 (Financial Accounting)

Purchasing Data – FLVN01 (Vendor)

If you want to create your own business role, copy from the standard and modify as per the business requirement

Select the standard FLVN00 then click on copy icon

Create your own BP role and give the title and description then save the data in the correct TR.

Select the standard FLVN01 then click on copy icon

Create your own BP role and give the title and description then save the data in the correct TR.

6. Define Number Ranges

SPRO --> IMG --> Cross-Application Components --> SAP Business Partner --> Business Partner -----> Basic Settings Number Ranges and Groupings --> Define Number Ranges

Click on change intervals

Click on + add icon

If you want to create BP code supplier as the same, then give the same number range which is given to the account group number range.

7. Define Groupings and Assign Number Ranges

SPRO --> IMG --> Cross-Application Components --> SAP Business Partner --> Business Partner -----> Basic Settings Number Ranges and Groupings --> Define Groupings and Assign Number Ranges

Click on new entries

Create a new grouping and assign the number range then save it into correct TR.

8. Master Data Synchronization

SPRO --> IMG --> Cross-Application Components --> SAP Business Partner --> Master Data Synchronization --> Synchronization Control --> Customer/Vendor Integration --> Business Partner Settings --> Settings for Vendor Integration --> Field Assignment for Vendor Integration --> Assign Keys --> Define Number Assignment for Direction BP to Vendor

Click on new entries

Enter BP grouping and vendor account group then enable the check box on same Nos. Save the data into correct TR

9. Create Business Partner (BP)

SAP Easy Menu

Transaction code - BP

Click on Organization

Select the Grouping then enter the supplier general information then save

Business partner created

Change in BP role which is created for finance information, then company code function enable on the screen.

Then click on company code option

Provide company code then press enter, fill the required supplier finance information & save.

Note: BP number and Vendor number as the same.

Change in BP which is created for Purchasing Information, see purchasing option enable on the screen.

Click on purchasing option

Provide purchasing organization press enter, fill the supplier purchasing information and save.

Successfully created a Business Partner.

Refer the below tables for Business Partner (BP) related data.

BUT000 - Business Partner: General data I

BUT100 - Business Partner: Roles

BUT020 - Business Partner: Addresses

The above information is helpful to end to end setting up Business Partner configuration

Thank you

Need your valuable comment and feedback about this post.

Regards,

Senthilkumar T