Role-Based Access to Price Elements in SAP S/4H 2023

[sreenivasgowla]

Hi Friends ,

In this Blog, we will discuss about how to control business users' access to price elements in specific SD document.

Business Requirement : Is it possibly to hide a price element/condition types (such as the Profit Margin and Internal Cost) from some business users in specific sales documents or customer invoices

Solution : In S/4H 2023 , SAP has enabled the new feature  i.e. Role- based Access to Price Elements  with this we can hide a price element (such as the  Profit margin and Internal cost ) from some business users in specific sales documents or customer invoices. With this feature, the system to automatically control the type of access (no access, display access, change access) that business users have to price elements of an SD document on header or item level.  With this , we can also prevent some business users from editing specific price elements in sales orders. We can use this function to control  business users' access to price elements in sales orders, returns orders, credit memo requests, and debit memo request

 

Define Access Levels for Price Elements Customizing activity.

         

 Assign Access Levels in Pricing Procedure : New field is introduced in pricing procedure i.e. Access Level .Here the Business experts can determine which access level is assigned to which Pricing condition /Pricing Elements .

Authorization Roles setting

The access level can be assigned as per requirement . In the example below

1. The logistic expert can only view/display the pricing elements assigned to the access level 1000.


2. The Internal Sales Representative can view all pricing elements as he/she is given a display of both access level(1000-8000)


3. The sales Manager has the ability to change and display all pricing elements as he /she has both access level and change the access((1000-8000) .

PRCG_ACC authorization object as follows

Field	Change Access	Display Access
KAPPL (Application)	V (Sales/Distribution)	V (Sales/Distribution)
PRCG_SOT (SAP Object Type)	Sales Order Billing Document Preliminary Billing Document Billing Document Request Invoice List Credit Memo Request Debit Memo Request Customer Return	Sales Order Billing Document Preliminary Billing Document Billing Document Request Invoice List Credit Memo Request Debit Memo Request Customer Return
ACTVT (Activity)	02 (Change), 03 (Display)	03 (Display)

I hope this will helps you.

Thanks,

Sreenivasulu.