Introduction of DMS

[former_member197773]

Hi Folks,

    I am new to create documents in SCN. Please suggest me if you find any mistakes. Thanks in advance.

I got a chance to work Document Management System with one of my client. First of all,I would like to share with document for Introduction of DMS.

1. 1. DOCUMENT MANAGEMENT SYSTEM

1. 1.1 PURPOSE

• Avoid data redundancy

• Maintain consistency of data

• Minimize the workload in entering and updating the data

• Exchange data quickly & securely

• Find documents using parameters

• Reduce Access time

• ISO (9000 to 9006) requires strict & high performance document management system.

SAP Document Management meets all these complex requirements. In addition to managing documents, it also coordinates document processing. You can automate the entire life cycle of a document: from document creation to document storage, from access to update. Each document can be accessed immediately from any computer in the network.

1. 1.2 AUTHORIZATION OBJECTS RELATED TO SAP DMS

C_DRAW_TCD (Activities for Documents) - This object controls which users can process which document info records, based on a combination of activity and document type.

C_DRAW_TCS (Status-Dependent Authorization) - This object controls which users can process which document info records, based on a combination of activity, document type, and status.

C_DRAW_STA - This object controls which statuses can be set for which document type.

C_DRAW_BGR (Authorization Group) - This authorization object allows you to limit access to individual documents.

C_DRAW_DOK (Document Access) - This authorization object controls for which original data of a specific document type there are access authorizations.

C_DRAD_OBJ (Object Link) - This object controls which users can process which document info records, based on a combination of activity, object, and status.

Every authorization check is done independently and in a certain order. In document management, the levels of the authorization check are:

1. 1. Transaction code

1. 2. C_DRAW_BGR

1. 3. C_DRAW_TCD  
    
2. 4.    C_DRAW_TCS

1. 5. USER

Authorization object C_DRAW_BGR can be used to restrict access to individual documents. It works like a simple on/off switch. If the C_DRAW_BGR check does not find anything, the user's authorization can be further restricted by checking C_DRAW_TCD (checks the document type) or C_DRAW_TCS (checks the combination of document type and status).

Note: for detailed Object Link Values for Document Management System, Refer: http://help. sap.com/saphelp_erp60_sp/helpdata/en/46/fcdcd8959521bee10000000a114a6b/ content.htm

[Former Member]

Thanks for sharing information  Lokesh

[Pavan_Golesar]

Nice document elaborating most aspects of the DMS, Just out of curiosity, Can anyone share how is it possible to print many document from DMS? Is it even possible to achieve functionality.?

I have already raised a thread.

printing all documents under folder in DMS Broswer structure

Best Regards,

Pavan G