Intra-Company Purchasing in S/4 HANA: A Guide to Efficient STO Processes

[Leelamohan]

Intra-company purchasing in SAP is a powerful solution that enables seamless stock transfers and transactions between different entities within the same organization. By leveraging SAP’s robust functionalities, businesses can ensure accurate inventory management, cost control, and streamlined logistics.

This blog dives into the key steps involved in setting up intra-company purchasing in SAP. From defining the sales organization for the supplying company code to configuring delivery types and assigning shipping points, we’ll explore the essential configurations required to optimize internal supply chains. Whether you’re creating a customer in the supplying company code, extending material master data, this guide will walk you through the process to ensure a smooth and efficient intra-company purchasing setup.

Step 1: Define Sales Organization for Company Code

Path: SPRO --> SAP Reference IMG --> Enterprise Structure --> Definition --> Sales and Distribution --> Define copy, delete, check sales organization.

Step 2: Define Distribution Channel

Path: SPRO --> SAP Reference IMG --> Enterprise Structure --> Definition --> Sales and Distribution --> Define copy, delete, check distribution channel

Step 3: Maintain sales office 

Path: SPRO --> SAP Reference IMG --> Enterprise Structure --> Definition --> Sales and Distribution --> Maintain sales office 

Step 4: Maintain Sales Group

Path: SPRO --> SAP Reference IMG --> Enterprise Structure --> Definition --> Sales and Distribution --> Maintain Sales group

Step 5: Assign Sales Org. to Company Code

Path: SPRO --> SAP Reference IMG --> Enterprise Structure --> Assignment --> Sales and Distribution --> Assign sales organization to Company Code

Step 6: Assign distribution channel to sales organization

Path: SPRO --> SAP Reference IMG --> Enterprise Structure --> Assignment --> Sales and Distribution --> Assign distribution channel to sales organization 

Step 7: Assign division to sales organization

Path: SPRO --> SAP Reference IMG --> Enterprise Structure --> Assignment --> Sales and Distribution --> Assign division to sales organization

Step 8: Create Customer in Supplying Company Code (Transaction: BP)

Use BP roles FLCU00, FLCU01

Company Code Data

Sales & Distribution Data

Customer 23 created in Supplying Company Code

Step 9: Create Material Master Record (Transaction: MM01)

Maintain Sales views, General Plant/Storage data & Accounting Views.

Post creation extend the same material for receiving plant.

Material INTRACOMPANY MAT Created.

Step 10: Define Shipping Data for Plants under Set up STO

Path: SPRO --> Material Management --> Purchasing --> Purchase Order --> Set up stock transport order --> Define Shipping data for plants

Choose Supplying Plant and fill the relevant data

Choose Receiving Plant and fill the relevant data

Step 11: Configure Delivery Type

Path: SPRO --> Material Management --> Purchasing --> Purchase Order --> Set up stock transport order--> Configure Delivery Type and Availability Check Procedure by Plant.

NLCC – With billing document

NL – Without billing document

Step 12: Assign Document Type, One-Step procedure, Under delivery Tolerance

Path: SPRO --> Material Management --> Purchasing --> Purchase Order --> Set up stock transport order --> Assign Document Type, One-Step procedure, under delivery tolerance

Step 13: Assign Shipping Points in Logistics Execution

Path: SPRO --> Logistics Execution --> Shipping --> Basic Shipping Functions --> Shipping Points and Goods Receiving Point Determination --> Assign Shipping Points

Step 14: Stock Overview (Transaction: MMBE)

Step 15: Create Purchase Order (Transaction: ME21N)

PO 4500000247 Created.

Check the stock in MMBE

Step 16:  Create Outbound Delivery

Post Processing 

Get the Delivery Number

Step 17: Picking Outbound Delivery

Step 18: Manage Outbound Deliveries

Once GI posted, you can check the document process flow

Check the FI Documents

Step 19: Check In-Transit Stock (Transaction: MB5T)

Step 20: Post Goods Receipt against Outbound Delivery

Material Document 5000000312 Posted.

Step 21: Check Stock Overview in MMBE

Thanks & Regards,

Leelamohan Mannem