- SAP Managed Tags:
1. DOCUMENT MANAGEMENT SYSTEM
1.1 PURPOSE
- Avoid data redundancy
- Maintain consistency of data
- Minimize the workload in entering and updating the data
- Exchange data quickly & securely
- Find documents using parameters
- Reduce Access time
- ISO (9000 to 9006) requires strict & high performance document management system.
SAP Document Management meets all these complex requirements. In addition to managing documents, it also coordinates document processing. You can automate the entire life cycle of a document: from document creation to document storage, from access to update. Each document can be accessed immediately from any computer in the network.
1.2 AUTHORIZATION OBJECTS RELATED TO SAP DMS
1. C_DRAW_TCD (Activities for Documents) - This object controls which users can processwhich document info records, based on a combination of activity and document type.
2. C_DRAW_TCS (Status-Dependent Authorization) - This object controls which users canprocess which document info records, based on a combination of activity, document type, and status.
3. C_DRAW_STA - This object controls which statuses can be set for which document type.
4. C_DRAW_BGR (Authorization Group) - This authorization object allows you to limit access to individual documents.
5. C_DRAW_DOK (Document Access) - This authorization object controls for which originaldata of a specific document type there are access authorizations.
6. C_DRAD_OBJ (Object Link) - This object controls which users can process which document info records, based on a combination of activity, object, and status. Every authorization check is done independently and in a certain order. In document management, the levels of the authorization check are:
1. Transaction code
2. C_DRAW_BGR
3. C_DRAW_TCD
4. C_DRAW_TCS
5. USER :Authorization object C_DRAW_BGR can be used to restrict access to individual documents. It works like a simple on/off switch. If the C_DRAW_BGR check does not find anything, the user's authorization can be further restricted by checking C_DRAW_TCD (checks the document type) or C_DRAW_TCS (checks the combination of document type and status).
Important T-Codes for DMS:
CV01N - Create Document
CV02N - Change Document
CV03N - Display document
CV04N - Find Document
CV11 - CREATE DOCUMENT STRUCTURE
CV12 - CHANGE DOCUMENT STRUCTURE
CV13 - DISPLAY DOCUMENT STRUCTURE
CV15 - CHANGE DOCUMENT BOM GROUP
KPRO - KPRO Administration Basis - Content Management Service
OACT - Maintain Categories Basis - Content Management Service
OAC0 - CMS Customizing Content Repositories Basis - Content Management Service
DC10 - Define document types Cross Application - Document Management System
CSADMIN - Content Server Administration Basis - Content Management Service
DC30 - Define workstation application Cross Application - Document Management System
DC20 - Define data carrier Cross Application - Document Management System
CORD - Batch Record: Type of dms Used PP - Production Planning for Process Industries
CVAR - Archive dms Tables Cross Application - Document Management System
CJ14 - Display WBS Element (From dms) Project Systems - Operative Structures
CVLO - Delete Archived dms Table Entries Cross Application - Document Management System
CN19 - Display Activity (From dms) Project Systems - Network and Activity
CN26N - Display Mat. Components (From dms) Project Systems - Material
CVW2 - Index search dms in WWW Cross Application - Document Management System
CVWG - dms: Test for up/download ActiveX Cross Application - Document Management System
S_BIE_59000018 - IMG Activity: dms_SKPROG KM - Knowledge Warehouse
S_BIE_59000028 - IMG Activity: dms_SKPR04 KM - Knowledge Warehouse
S_BIE_59000029 - IMG Activity: dms_SKPR02 KM - Knowledge Warehouse
OD41 - Global dms Settings Cross Application - Document Management System
Standard Workflow Templates:
00400225 - Create Draw For Image Document
16600160 - Period-end close cost object (hierarchy)
30100050 - ArchiveLink: Early+simult. archiv. 2
Following are the BAPIs available in SAP DMS:
BAPI | Description |
|---|---|
| BAPI_DOCUMENT_CHANGE | You can change documents with this BAPI |
| BAPI_DOCUMENT_CHECKIN | You can check in documents with this BAPI |
| BAPI_DOCUMENT_CHECKOUTMODIFY | You can check out documents for processing with this BAPI |
| BAPI_DOCUMENT_CHECKOUTVIEW | You can check out documents for display with this BAPI |
| BAPI_DOCUMENT_CREATE | You can create documents with this BAPI |
| BAPI_DOCUMENT_CREATEFROMSOURCE | You can create documents by copyi from a source document with this BAPI |
| BAPI_DOCUMENT_CREATENEWVERSION | You can create document versions with this BAPI |
| BAPI_DOCUMENT_DELETE | You can delete documents or set the deletion indicator with this BAPI |
| BAPI_DOCUMENT_DEQUEUE | You can unlock documents with this BAPI |
| BAPI_DOCUMENT_DISPLAY | You can display documents (without dialog) with this BAPI |
| BAPI_DOCUMENT_ENQUEUE | You can lock documents with this BAPI |
| BAPI_DOCUMENT_EXISTENCECHECK | You can check documents for their existence with this BAPI |
| BAPI_DOCUMENT_GETACTVERSION | You can determine valid document versions with this BAPI |
| BAPI_DOCUMENT_GETAPPLICATION | You can determine application data with this BAPI |
| BAPI_DOCUMENT_GETDCDETAIL | You can determine the detail data of a data carrier with this BAPI |
| BAPI_DOCUMENT_GETDCLIST | You can determine lists of data carriers with this BAPI |
| BAPI_DOCUMENT_GETDETAIL | You can determine detail data for a document with this BAPI |
| BAPI_DOCUMENT_GETDOCTYPEDETAIL | You can determine document type data with this BAPI |
| BAPI_DOCUMENT_GETFRONTENDTYPE | You can determine computer front end types with this BAPI |
| BAPI_DOCUMENT_GETLIST | You can search for/find documents with this BAPI |
| BAPI_DOCUMENT_GETOBJECTSDOC | You can determine documents for an object with this BAPI |
| BAPI_DOCUMENT_GETSTATUS | You can read document statuses with this BAPI |
| BAPI_DOCUMENT_GETSTATUSLIST | You can determine status lists for document types with this BAPI |
| BAPI_DOCUMENT_GETSTRUCTURE | You can determine document structures with this BAPI |
| BAPI_DOCUMENT_GETTEXTS | You can read long texts for documents with this BAPI |
| BAPI_DOCUMENT_SETFRONTENDTYPE | You can set the front end type for computers with this BAPI |
| BAPI_DOCUMENT_SETSTATUS | You can set the document status with this BAPI |
Business Object Repository: DRAW
