Copy Purchase Requisition(PR) price to Purchase Order(PO)

[Leelamohan]

In SAP Materials Management (MM), handling material prices from Purchase Requisition (PR) to Purchase Order (PO) is crucial for maintaining accurate procurement costs. This process can vary based on different scenarios and configurations. Let's explore how material prices are managed and delve into specific test cases.

When a Purchase Requisition (PR) is created, it may include a suggested price for the material. This price can be derived from various sources such as the material master, purchasing info records, or manual entry. When converting a PR to a Purchase Order (PO), the system determines the final price based on predefined rules and configurations.

Test case 1: Adopt PR price to PO

Pre-Requisite configuration

SPRO > IMG > Material Management > Purchasing > Authorization Management > Define Functional
Authorization for Buyers > Function Authorization: Purchase Order.

Create a parameter and activate "Adopt PO Price"

Assign the parameter value to the parameter EFB in Transaction SU01 under parameters tab.

Material Price

Create a PR 

In valuation tab you can update PO price as "As Gross Price"

(you can make this option as default setting by chosing personal setting)

Create a PO by refering PR

Material price for: 50 SAR 1 EA

Net value in PO: 100 SAR for 2 EA (Price adopted from Material > PR > PO)

Test case 2: Material Line Item Added Directly in PO

When a material line item is added directly in the PO, the system will fetch the price from the purchasing info record.

Expected Outcome: The price in the PO should reflect the price from the purchasing info record.

Test Case 3: Preventing Price Copy from PR to PO

In some cases, you might not want the price from the PR to be copied to the PO. This can be achieved by adjusting the variant parameters or selecting the "Do not apply" option in the PR item details.

Expected Outcome: The price in the PO should be derived from the purchasing info record or manually, not the PR.

By following the outlined test cases, you can ensure that the correct prices are applied in different scenarios, maintaining accuracy and consistency in your procurement process.