
In the below steps, I have explained the basic configurations required for Fleet Management and the details regarding each customization.
1. Creating types of technical objects
In this step, you create the technical object types for the fleet objects you have.
You can create different objects for Cars, trucks, Vans and so on.
I have only created Fleet object for demonstration
2. Creating new Equipment category for Fleet
While creating a new equipment category for Fleet, you will be given the following options to select
A (Checkbox) – Alphanumeric Yes/No. If you choose yes then Equipment can have alphanumeric labels like Car1, Truck2 etc.
W (Checkbox) – Workflow trigger required Yes/No. If you choose yes then workflows can be triggered on creation or change of the equipment. Approvals may be required for create or change of equipment data and workflow will maintain those approval logicObject Info – PM/SM. Choose PM
Creating the number range for the equipment category
There are two things that you should keep in mind about the number ranges
After you have created the equipment category, it will come under the un assigned groupNow you can assign the Fleet equipment category to an existing group or create a new one.
Click on create and enter the details for the new group. Provide the desired number rangesNow select the fleet equipment category and click on Elements/groups icon on the top and then select the new group you have selected
Select the fleet equipment category and click on Elements/groups icon on the top and then select the group you want to assign toIf you want the Fleet object to have External number range then select the intervals in the initial screen and check the External number range flag for that range3. Select the view profiles for Fleet equipmentHere you create a new view profile for the Fleet object.For all the object types that you have created for the Fleet, you can customize the tabs layout4. Assign View profilesHere you choose the profile you have created and assign it to the different technical object types.Next step includes defaulting the equipment category for the technical object typeScenario – You have created different technical object types such as Car, Van etc. as shown in the above steps and you require different set of fields/tabs for them. You start by creating view profiles as shown in the above steps and assign it to the technical object types. Or you can assign the same view profile to all of the objects
5. Consumable typesIn this step, you can create the consumable types that the fleet object runs on.Here you add the consumable types such as Petrol, Diesel, Natural Gas, Unleaded etc. These can be used for validation and permitted types and also for reporting
6. Usage typesIn this step, you can set up the usage indicator for the fleet objects like Business or PersonalScenario – Some fleet objects should be used only for business while some fleet objects are given to the employee for personal use. The usage indicator can be used to define that. Validations can be set up in the system through ABAP codes to validate the usage indicator field in the system for usage
7. Engine TypesIn this step you define the engine types for the fleet object.Scenario – Business might have different fleet objects with different engines which require skilled person with that engine to repair/maintain. In that case you can define the engine types in this steps and use in the equipment master data.
Now you can create your fleet objects in the system
Creating Fleet ObjectGotoEnter the details require and continue
Fill in all the details and saveExplore the additional tabs and fields available for Fleet
Advanced
8. Calculating the Consumption Data for Miles per GallonDefine Inverse areaThe measurement units M21 (square meters) and MPG (miles per gallon) are defined for this dimension:The following settings are defined for M2I.
Unit of measurment | Commercial | Technical | Unit of measurement text | |
M2I | M-2 | 1/M2 (means: 1/m²) | 1/M2 (means: 1/m²) | SI unit |
Counters | Denominator | Exponent | Additive constants | Decimal place rounding |
1 | 1 | 0 | 0 | 3 |
The following settings are defined for MPG.
Unit of measurement | Commercial | Technical | Unit of measurement text | |
MPG | MPG | MPG US | mi/gal US |
Counters | Denominator | Exponent | Additive constants | Decimal place rounding |
| 6 | 0 | 3 |
Define Consumption Unit Groups
Define Special Measurement Positions for Vehicles
9.Define Costing Procedure for the Calculation
Costing procedure | For example, A |
Procedure text | mi/gal |
Display unit | MPG |
Unit text | mi/gal US |
Fuel counter | FUEL |
Primary counter | DISTANCE |
Day short | For example, 10 |
Day long | For example, 30 |
10. Create Characteristic
In this step, you will be creating a characteristic that needs to be assigned to the measuring point. Based on the requirement you need to create characteristics for consumption of fuel (Liters), Distance travelled (Kilometers or Miles) etc.
11. Create measuring points
Now as you have to create measurement points for the Equipment for the Fuel, Odometer/Distance etc. and assign it to the Fleet equipment.
Here you assign the characteristics, Measurement position and initial readings for the measurement point.
Calculations will be based on the measurement documents that are submitted for the measurement points.
You can also trigger maintenance plans based on the readings from the measurement points
Feel free to drop in your questions in the comments section
Cheers,
Venkataraghavan
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