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former_member651117
Discoverer
Hello Colleagues,

With this blog post, I would like to explain how to process the Bill of Exchange - sole payment method.

 

I have an Open item of KRW 300.000.000 with my customer

 



Now to clear this open item with Bill of Exchange - sole payment method.

Go to Payment Management -> Payment Monitor

Click on -> "New Payment By"

from the drop-down select "BoE Rec. Sole Bill"


Provide the payment information



Select the Relevant bank account in which, you have maintained the conditions agreed for your bill of exchange transactions.




As I want to clear the Invoice: "Inv-21"  amount: "KRW 300.000.000".




Under the Reference tab, click on "Add Row" and manually enter- Invoice id, Document date and Invoice amount.





Then You can Click on "Release" to post the Bill of exchange sole bill Payment.




once you release the Bill of exchange a journal entry is posted






















GL account Debit Credit
Bill of exchange  receivable 300.000.000
Account receivable 300.000.000









In customer Account, You can see the Invoice has been cleared with the Bill of exchange sole bill payment







In payment monitor


as you see the status is "Ready to deposit"  and post-processing is "not relevant".





we need to assign the bill of Exchange to Bill of exchange Deposit.


Select the line item

Click on  Action for BoE.

Click on Assign to Deposit.




You choose the BoE Deposit type, which signifies that the bank will collect the bill of exchange.


Here I am selecting Collection as deposit type.



after assigning to Bill of exchange deposit, the status of Document changes to Ready to Transfer.



To send the deposit to the bank, you first need to release it.


Go to Payment management -> Bill of exchange deposit


you will be able to see the Bill of exchange assigned to the Bill of exchange deposit


to release the Bill of exchange Deposit


Click on Action

Click on Release



Select the Deposit File format and Click on "OK"







Now the Deposit file is released. Thus creating a payment file and triggering an accounting entry.



Journal entry






























GL account Debit Credit
Bank - BOE (incoming payment) 300.000.000
Bank - Bill of exchange Liability(collection) 300.000.000
Bill of Exchange (Collection) 300.000.000
Bill of Exchange Receivable 300.000.000

 

To download the Output file

Go to Liquidy Management -> Outbound Files

you click on Download icon to download the file.



Now you need to get the payment from the bank

so, While processing your bank statement to you need to select you Bill of Exchange Deposit,

Go to Liquidity management -> New Bank statement

Provide the relevant bank account in which you have the bill of exchange transactions.

in Bank statement selection screen you need to select Bill of Exchange Deposit.

And post the Bank statement.



Journal entry of the bank statement


















GL account Debit Credit
Bank - BOE (incoming payment) 300.000.000
Bank Account 300.000.000


in payment monitor, the status will change to "confirm"



Let me show you the Bill of Exchange payment without any reference and how to clear it with an invoice

 

From Payment Monitor, create a new bill of exchange.
Provide the payment information


Relevant bank account in which you have maintained the conditions agreed for your bill of exchange transactions should be selected here.


Here I didn't provide any reference and release the payment



Journal entry posted when you release the BoE


















GL account Debit Credit
Bill of Exchange Receivable 60.000.000
Account receivable 60.000.000

In customer Monitor

The Bill of Exchange will be created as an On Account payment.



In Payment Monitor.

Post-processing is shown as Required



 

To clear the On Account Payment you can click on Required

It will go to Clearing Overview screen

the system will suggest an invoice if the amount is matching with any invoice



Click on "View All"

As you can see I have not selected any reference invoice, so I can select any invoice and clear full or partial amount.

to clear you have select "Clear"



 

Journal entry posted when you cleared the Invoice with BOE


















GL account Debit Credit
Account receivable 60.000.000
Account receivable 60.000.000

Let me show you the Bill of Exchange payment With reference & Discount and how to clear it with an invoice

From Payment Monitor, create a new bill of exchange.
Provide the payment information


Relevant bank account in which you have maintained the conditions agreed for your bill of exchange transactions should be selected here.


Under the Reference tab, "Add row


Provide an Invoice ID.


Provide the Discount Amount


Provide the Gross amount, Gross amount is the Invoice Amount.


Payment Amount is the remaining balance.


release the payment



Journal entry posted when you release the BoE


















GL account Debit Credit
Bill of exchange receivable 600.000.000
Account receivable 600.000.000

In customer Monitor

The Bill of Exchange will be created as an On Account payment. Also, you can a see Invoice has a Clearing ID



This is an On account with reference. You can Check the Document Flow you will find a Business task. which ask you ask you to  Review and Clear



In Payment Monitor.

Post-processing is shown as Required



 

Click on Required.

It will go to Clearing Overview screen,

the open Item is assigned to BoE On Account payment and has a discount.



Click on "View All"



Journal entry posted when you clear the Invoice with BoE























GL account Debit Credit
Account receivable 700.000.000
Account receivable 600.000.000
Discount 100.000.000

 

Below is the list of journal entry posted in Bill of Exchange process

























































GL account Gl account type Debit Credit
Bill of exchange receivables Receivables 300.000.000
Account receivables Receivables 300.000.000
Bank - BOE (incoming payment) cash 300.000.000
Bank - Bill of exchange Liability(collection) cash 300.000.000
Bill of Exchange (Collection) Receivables 300.000.000
Bill of Exchange Receivable Receivables 300.000.000
Bank cash 300.000.000
Bank - BOE (incoming payment) cash 300.000.000

Most frequent question asked to me

Why does Bank - Bill of exchange Liability(collection) and Bill of Exchange (Collection) have balance?

As you can see from the Above table GL Type is Different for the two Gl account, while Configuring we have to Make Two separate GL for Collection Clearing GL account. The value doesn't affect the Balance sheet as both are asset Gl Account and these Gl account will cancel each other.

This is the process of Bill of exchange Receivables for Korea.

Regards,

Dheeraj