- SAP Managed Tags:
Co-authored by cher.chen@sap.com and xiuping.deng@sap.com
Environment
- SAP S/4HANA Cloud Public Edition.
- SAP Central Business Configuration.
This Blog records the steps for creating foreign plant and active RITA. Testing J45 procurement of direct materials for two cases, one is DE supplier, and another is BE supplier.
This Blog covers five topics.
- Business conditions
- Preliminary steps for this RITA in Procurement of Direct Materials.
- Master data and organization data
- Detail process steps
- Appendix: help documents and RITA blogs
1: Business Conditions
1.1 Add scope item 5RP into scope via SAP. Below is a sample
1.2 Create foreign plants
Foreign plants can be created in CBC org app, for example, you can create a foreign plant in Belgium for a Germany company. Below is a sample,
1.3 Deploy changes to the backend S4/HANA Cloud system
Please confirm and deploy your changes to the backend S4/HANA Cloud system before you go to next step.
2: Prerequisites
This section summarizes the prerequisites for conducting the test in terms of systems. It shows you how to add the company and tax country in SSCUI 103464, how to schedule and run the migration to registration for indirect Taxation Abroad.
Here's the scenario: You have a company code in Germany (1010) and you need a registration for indirect taxation in Belgium (BE). The prerequisites steps include the following five parts.
- Add the company code in Activate RITA and Maintain Tax Registration Countries/Regions
- Schedule Tax Jobs
- Add VAT Registration Number for Plants Abroad
- Add the Tax Country BE in Activate RITA and Maintain Tax Registration Countries/Regions
- Automatic Account Determination
1. Add the company code in Activate RITA and Maintain Tax Registration Countries/Regions
SAP Central Business Configuration:
Test Step # | Test Step Name | Instruction | Expected Result | |
1 | Log On | Log on to the project experience in SAP Central Business Configuration. | The SAP Fiori Launchpad is displayed. | |
2 | Access App | Go to the Business Processes Configuration app. To locate the activity in the tree view, search for the following activity: 103464 (Activate RITA and Maintain Tax Registration Countries/Regions). Choose the link to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration. | The Manage Your Solution screen is displayed. | |
3 | Open Configure Your Solution | Choose Configure Your Solution.
| The Configure Your Solution screen is displayed. | |
4 | Add the Company Code | On the Activate RITA and Maintain Tax Registration: Change screen, click the New Entries and make the following entries: Company Code 1010 TXA Status: 1 Migration initiated (but not yet started) | Add the Company Code 1010 with TXA Status 1 | |
5 | Save your data | Choose Save. |
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2. Schedule Tax Jobs
Test Step # | Test Step Name | Instruction | Expected Result |
1 | Log On | Log onto the SAP Fiori Launchpad as GL Accountant. | The SAP Fiori Launchpad is displayed. |
2 | Access App | Open Schedule Tax Jobs (F3690). | The Schedule Tax Jobs screen is displayed. |
3 | Create Job | Choose Create and make the following entries: Job Template: Schedule Migration of RITA Job Name: Schedule Migration of RITA |
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4 | Click Step 2 | Click Step 2 and make the default values |
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5 | Click Step 3 | Click Step 3 and make the following entries: Migration Company Code: 1010 Delete log in days: 3600 Simulate run: not select | 
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6 | Schedule the Job | Choose Schedule |
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7 | Check the Job | After the Job has been changed the Status to Finished, click the Log to see the details. |
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Note:
- After you run this step, then the company code 1010 with the TXA Status has automatically changed to 4 (Migration partially complete (pending customizing)in SSCUI:103464 (Activate RITA and Maintain Tax Registration Countries/Regions).
- At this point, if your data is correct and consistent, undo the migration or decide to use RITA productively. If you want to use RITA productively, please open an incident for component FI-GL-GL-F-2CL.
- If there are any inconsistencies in the migrated data, please either open an incident for component FI-GL-GL-F-2CL or undo the migration and then open an incident.
- If the TXA status is not 5 (Active) in SSCUI:103464 (Activate RITA and Maintain Tax Registration Countries/Regions) in the all of the system (D,T and P), you need to add a new tax code through SSCUI100297 (Automatic Account Determination), you can run the report FOT_CHANGE_CUST_MSG_TYPE to deactivate the message 071. This report is only for SAP internal use.
The Application Area is FAC_ACC_DET_MESSAGE.
You can reference Blog Registration for Indirect Taxation Abroad (RITA) in 2302 - A Pragmatic Approach
3. Add VAT Registration Number for Plants Abroad
SAP Central Business Configuration:
Test Step # | Test Step Name | Instruction | Expected Result |
1 | Log On | Log on to the project experience in SAP Central Business Configuration. | The SAP Fiori Launchpad is displayed. |
2 | Access App | Go to the Business Processes Configuration app. To locate the activity in the tree view, search for the following activity: 102191 (Enter VAT Registration Number for Plants Abroad or RITA). Choose the link to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration. | The Manage Your Solution screen is displayed. |
3 | Enter the VAT Reg. No | Choose the Company code 1010 and Country BE, and double click it. On the Enter VAT Registration Number for Plants: Change: Details screen, make the VAT Reg.No: is BE0890082292 | 
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4 | Save your data | Choose Save. |
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4. Add the Tax Country BE in Activate RITA and Maintain Tax Registration Countries/Regions
SAP Central Business Configuration:
Test Step # | Test Step Name | Instruction | Expected Result | |
1 | Log On | Log on to the project experience in SAP Central Business Configuration. | The SAP Fiori Launchpad is displayed. | |
2 | Access App | Go to the Business Processes Configuration app. To locate the activity in the tree view, search for the following activity: 103464 (Activate RITA and Maintain Tax Registration Countries/Regions). Choose the link to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration. | The Manage Your Solution screen is displayed. | |
3 | Open Configure Your Solution | Choose Configure Your Solution.
| The Configure Your Solution screen is displayed. | |
4 | Add the Company Code | On the Activate RITA and Maintain Tax Registration: Change screen, choose the Company Code 1010 and click the Maintain Foreign Country/Region Registration(s)on the left screen, and click the New Entries and enter the following entries: Tax C/R: BE | Add the Tax country BE. | |
5 | Save your data | Choose Save. |
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5. Automatic Account Determination
SAP Central Business Configuration:
Test Step # | Test Step Name | Instruction | Expected Result | |
1 | Log On | Log on to the project experience in SAP Central Business Configuration. | The SAP Fiori Launchpad is displayed. | |
2 | Access App | Go to the Business Processes Configuration app. To locate the activity in the tree view, search for the following activity: 100297 (Automatic Account Determination). Choose the link to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration. | The Manage Your Solution screen is displayed. | |
3 | Open Configure Your Solution | Choose Configure Your Solution.
| The Configure Your Solution screen is displayed. | |
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4 | Define Area | On the screen, make the following entries: Area: Financial Accounting Subarea: General Ledger Accounting Process: Define Tax Accounts |
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5 | Make the Parameters for step 2 | Click the Step 2 and make the following parameters: Transaction Group: %TX (Tax on Sales/Purchases) Transaction Key: VST Chart of Accounts: YCOA |
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6 | Define Account Assignments | Choose Add and make the following entries: Transaction Key: VST Tax Code: 3C Country/Reg: DE Tax C/R: BE GL Account: 12600000 |
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6 | Click Review | Click Review and go to the next screen |
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7 | Save your data | Choose Save. |
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3: Organizational Data, Supplier Data and Master Data
The organizational structure and master data of your company have been created in your system during implementation. The organizational structure reflects the structure of your company. The master data represents materials, customers, and suppliers, for example, depending on the operational focus of your company.
Use your own master data or the following sample data to go through the test procedure:
Organization Data:
Country | Purchase Org. | Plant | Company Code |
DE (Germany) | 1010 | 1010 (DE) | 1010 |
DE (Germany) | 1010 | 2560 (BE) | 1010 |
Supplier Data:
Country | Supplier |
| Supplier Name | Purchase Org. | Company Code |
DE (Germany) | 10300001 |
| Inlandslieferant DE 1 | 1010 (DE) | 1010 |
BE (Belgium) | 25300001 |
| Domestic BE Supplier 1 | 1010 (DE) | 1010 |
Material Master Data:
Material | Plant | Storage Location | Comment |
TG0011 | 1010 | 101A |
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TG0011 | 2560 | 256A |
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4: Procedure Steps
Process Overview Table
Process Step | Business Role | Transaction/App | Expected Results |
Purchaser | Create Purchase Order (ME21N) | The Create Purchase Order screen is displayed. | |
Post Goods Receipt | Warehouse Clerk | Post Goods Receipt for Purchasing Document (F0843) | The Goods Receipt Purchase Order screen is displayed. |
Create Supplier Invoice | Accounts Payable Accountant | Create Supplier Invoice (F0859) | The Create Supplier Invoices screen is displayed. |
4.1 Case 1: Both plant and supplier are BE
Purchasing org | Plant | Supplier | Tax code | Tax Country | Tax Rate | Purchase Order | Material Document | Invoice | Accounting Doc |
1010 | 2560 | 25300001 | 3C | BE | 21% | 4500000017 | 5000000030 | 5105600102 | 5100000000 |
4.1.1: Create Purchase Order
Procedure
Test Step # | Test Step Name | Instruction | Expected Result |
1 | Log On | Log on to the SAP Fiori Launchpad as a Purchaser. |
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2 | Access App | Open Create Purchase Order - Advanced (ME21N). | The Create Purchase Order screen is displayed. |
3 | Enter Purchase Order data | Enter all of the necessary data. Order type: NB Standard PO Supplier: 25300001 In Header section, on the Org. Data tab, make the following entries: Purchasing Organization: 1010 Purchasing Group:002 Company Code: 1010 In Items section, Material: TG0011 Plant: 2560 Storage Location: 101A Quantity: 100 Deliv.Date: Today Net Price: X EUR Go to Invoice Tab and Tax Code 3C Tax Ctry/Reg: BE Tax Date: <Default Value> | The Create Purchase Order screen is displayed. |
4 | Save Purchase Order | Choose Save and when the purchase order number is displayed, write it down for further use. | A new Purchase Order is created. Purchase Order Number is displayed. |
Note:
After RITA has been activated and tax registration countries have been maintained for the company code in Finance SSCUI 103464 (Activate RITA and Maintain Tax Registration Countries/Regions), the tax country can be taken when creating a purchase order at the item level in the App: Manage Purchase Orders and in WebGUI: ME21N Create Purchase Order Advanced.
4.1.2 Post Goods Receipt
Purpose
Goods ordered by purchase order arrived. The goods receipt is to be posted.
Procedure
Test Step # | Test Step Name | Instruction | Expected Result |
1 | Log On | Log on to the SAP Fiori launchpad as a Warehouse Clerk. | The SAP Fiori launchpad is displayed. |
2 | Access App | Open Post Goods Receipt for Purchasing Document (F0843). | The Post Goods Receipt for Purchase Order screen is displayed. |
3 | Enter Purchase Order | Enter the Purchase Order ID and choose Enter. | The system displays the data for the goods receipt on the Goods Receipt screen. |
4 | Enter Delivery Note | Make the following entries and choose Enter: ● Delivery Note: xxx |
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5 | Select Item | From the Items section, select the goods receipt item to be posted. Choose Storage Location (for example) 251A. | You can see that the Post button is activated. |
6 | Post | Choose Post. | The system displays the message Material Document xxx posted. |
Material Document: 5000000030
Accounting Document for the Mateiral Document: 5000000000
4.1.3 Create Supplier Invoice
Purpose
In this activity, you perform the invoice verification.
Procedure
Test Step # | Test Step Name | Instruction | Expected Result |
1 | Log on | Open the SAP Fiori launchpad with the Accounts Payable Accountant role. | The SAP Fiori launchpad is displayed. |
2 | Access the App | Open Create Supplier Invoice (F0859). | The Create Supplier Invoice screen displays. |
3 | Enter General Data | In case of purchase orders created with local currency in your system, make the following entries. Transaction: Invoice Company Code: 1010 Reference: Enter the reference document number of the supplier for example: 25300001 Gross Invoice Amount : XXX Currency: EUR Invoice Date: Today Posting Date Today Invoice Party: 25300001 |
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4 | Enter Purchase Order References | In Purchasing Document References, make the following entries (use a PO you created previously) and Press Enter key. Make the following entries (use a PO you created previously). References Document Category: Purchase Order/ Scheduling Agreement Purchase Order: PO number | The Purchase Order References screen displays. |
5 | Select Purchase Order Items | Check the selection of the Purchase Order Items. Confirm the warning messages. | All items of the selected Purchase Order are added to the Purchase Order Item table. |
6 | Check the Purchase Order Items data | Check the Amount, the Quantity, the Tax Code (there may already be a tax code that was copied from the purchase order). | The Purchase Order Item's table displays. |
7 | Check Tax code | Tax Code is 3C which is copied from the purchase order | In the Tax tab, you should see tax code 3C as in the items. |
8 | Check the Tax Country/Region | Tax Country is BE (Belgium) | You should see the Tax country BE in the items. |
8 | Check the balance | Calculate the tax amount from the item amount multiplied by the tax value. Check the balance (difference between the calculated amount and the gross Amount you entered in step 3). | The balance should be zero (or within the defined tolerance). |
9 | Simulate Supplier Invoice and Check Messages | Choose the Simulate button. You can check the simulation results in Simulation Overview and Simulation Details area. Choose Back. | The supplier invoice is simulated. |
10 | Post the Invoice | Choose the Post. | The invoice is posted. The system message is shown. |
Invoice Document: 5105600102
Accounting Document: 5100000000
4.2 Case 2: Plant is in BE and supplier is DE
Purchasing org | Plant | Supplier | Tax code | Tax Country | Tax Rate | Purchase Order | Material Document | Invoice | Accounting Doc |
1010 | 2560 | 10300001 | E1 | DE | 0% | 4500000018 | 5000000031 | 5105600103 | 5100000001 |
4.2.1 Create Purchase Order
Procedure
Test Step # | Test Step Name | Instruction | Expected Result |
1 | Log On | Log on to the SAP Fiori Launchpad as a Purchaser. |
|
2 | Access App | Open Create Purchase Order - Advanced (ME21N). | The Create Purchase Order screen is displayed. |
3 | Enter Purchase Order data | Enter all of the necessary data. Order type: NB Standard PO Supplier: 10300001 In Header section, on the Org. Data tab, make the following entries: Purchasing Organization: 1010 Purchasing Group:002 Company Code: 1010 In Items section, Material: TG0011 Plant: 2560 Storage Location: 251A Quantity: X PC Deliv.Date: Today Net Price: X EUR Go to Invoice Tab and Tax Code E1 Tax Ctry/Reg: DE Tax Date: <Default Value> | The Create Purchase Order screen is displayed. |
4 | Save Purchase Order | Choose Save and when the purchase order number is displayed, write it down for further use. | A new Purchase Order is created. Purchase Order Number is displayed. |
4.2.2 Post Goods Receipt
Purpose
Goods ordered by purchase order arrived. The goods receipt is to be posted.
Procedure
Test Step # | Test Step Name | Instruction | Expected Result |
1 | Log On | Log on to the SAP Fiori launchpad as a Warehouse Clerk. | The SAP Fiori launchpad is displayed. |
2 | Access App | Open Post Goods Receipt for Purchasing Document (F0843). | The Post Goods Receipt for Purchase Order screen is displayed. |
3 | Enter Purchase Order | Enter the Purchase Order ID and choose Enter. | The system displays the data for the goods receipt on the Goods Receipt screen. |
4 | Enter Delivery Note | Make the following entries and choose Enter: ● Delivery Note: xxx |
|
5 | Select Item | From the Items section, select the goods receipt item to be posted. Choose Storage Location (for example) 251A. | You can see that the Post button is activated. |
6 | Post | Choose Post. | The system displays the message Material Document xxx posted. |
Material Document: 5000000031
Accounting Document for the Mateiral Document: 5000000001
4.2.3 Create Supplier Invoice
Purpose
In this activity, you perform the invoice verification.
Procedure
Test Step # | Test Step Name | Instruction | Expected Result |
1 | Log on | Open the SAP Fiori launchpad with the Accounts Payable Accountant role. | The SAP Fiori launchpad is displayed. |
2 | Access the App | Open Create Supplier Invoice (F0859).
| The Create Supplier Invoice screen displays. |
3 | Enter General Data | In case of purchase orders created with local currency in your system, make the following entries. Transaction: Invoice Company Code: 1010 Reference: Enter the reference document number of the supplier for example: 25300001 Gross Invoice Amount : XXX Currency: EUR Invoice Date: Today Posting Date Today Invoice Party: 25300001 |
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4 | Enter Purchase Order References | In Purchasing Document References, make the following entries (use a PO you created previously) and Press Enter key. Make the following entries (use a PO you created previously). References Document Category: Purchase Order/ Scheduling Agreement Purchase Order: PO number | The Purchase Order References screen displays. |
5 | Select Purchase Order Items | Check the selection of the Purchase Order Items. Confirm the warning messages. | All items of the selected Purchase Order are added to the Purchase Order Item table. |
6 | Check the Purchase Order Items data | Check the Amount, the Quantity, the Tax Code (there may already be a tax code that was copied from the purchase order). | The Purchase Order Item's table displays. |
7 | Check Tax code | Tax Code is E1 which is copied from the purchase order | In the Tax tab, you should see tax code E1 as in the items. |
8 | Check the Tax Country/Region | Tax Country is DE(Germany) | You should see the Tax country DE in the items. |
9 | Check the balance | Calculate the tax amount from the item amount multiplied by the tax value. Check the balance (difference between the calculated amount and the gross Amount you entered in step 3). | The balance should be zero (or within the defined tolerance). |
10 | Simulate Supplier Invoice and Check Messages | Choose the Simulate button. You can check the simulation results in Simulation Overview and Simulation Details area. Choose Back. | The supplier invoice is simulated. |
11 | Post the Invoice | Choose the Post.
| The invoice is posted. The system message is shown. |
Invoice Document: 5105600103
Note:
The tax country and tax code can be carried over from the purchase order when creating a supplier invoice in the App: Create Supplier Invoice.
Accounting Document: 5100000001
Note
DE (Germany) and BE (Belgium) belong to the EU countries, so the tax balances out to 0.
5: Tax Country and Foreign Plant
Below is the tax country and foreign plant relevant data used during the testing, for your reference.
| Test Case | Company Code | Purchase Org | Supplier | Foreign Plant | Tax Country | Tax Code |
| Case 1 | 1010 | 1010 | 25300001 | 2560 | BE | 3C |
| Case 2 | 1010 | 1010 | 10300001 | 2560 | DE | E1 |
6: Appendix
1: Help document: How to verify and complete the Migration to Registration for Indirect Taxation Abroad
2: Blog: How RITA helps you manage your indirect taxation abroad
3: Blog: Registration for Indirect Taxation Abroad (RITA) in 2302 - A Pragmatic Approach
