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Hello procurement folks,
please welcome SAP S/4HANA Cloud Public Edition Release 2502. In the fast-paced world of business, a smooth procurement process can make all the difference. These days, that efficiency comes down to having the right software. In this post, we'll take a look at the latest procurement updates and explore how these advancements can simplify your operations, cut costs, and ultimately boost your bottom line. Watch the video and find the top highlights of this release.
For other releases please see here. Check out all demos in a playlist here.
Operational Procurement
- Punchout Capability for Supplier hosted Catalogs
- Enabling partner functions in the Purchase Order API
SAP Ariba Central Procurement
- Mass Change of Price Scales in Central Purchase Contracts
- Support of Enhanced Limit in Central Supplier Confirmation
- Central Procurement with SAP Business Network for Procurement (6BJ)
Invoice Management
SAP Ariba Central Invoice Management
- Use of Document Information Extraction templates
- Supporting different start and step conditions (amount, PO-based, credit memo)
- Automatic reprocessing of invoices with missing receipts
Operational Procurement
Punchout Capability for Supplier hosted Catalogs
The base edition of SAP Ariba Buying delivers a smart and simple purchasing experience designed to make it easier for S/4HANA Cloud Public Edition customers to jumpstart their path to best-in-class procurement performance, paving the way for broader digital transformation whenever your business is ready.
SAP Ariba Buying creates a simple, smart, and elegant purchasing experience that increases user engagement for indirect material procurement. The newly added punch-out functionality enables buyers to directly access and purchase goods/services from catalog's maintained and hosted by the suppliers. This allows buyers to quickly add items from external stores to their shopping cart and initiate a purchase request that follows the approval process configured. Access real-time information on pricing and availability from external stores during the buying process.
You wonder how this is being set up? The punchout catalogs are configured in the configuration section of SAP Ariba Buying, Base Edition via Manage Shopping Sites , here you have to configure every details of the punchout catalog like authentication, URL etc. For more information, see: Adding a Supplier Store
Enabling partner functions in the Purchase Order API
Partner functions enable to manage the relationships of different suppliers. Certain partner functions be maintained in the business partner (supplier), which can be copied to the procurement documents under each respective Purchasing Organization. With this innovation, the Purchase Order OData V4 API can be used to send the partner function fields. Use the OData V4 API 'CE_PURCHASEORDER_0001' to create, update, read, and delete partner functions in the purchase order header. For more information, see: Purchase Order (CE_PURCHASEORDER_0001) and Purchase Order (OData V4).
SAP Ariba Central Procurement
Mass Change of Price Scales in Central Purchase Contracts
We increase the flexibility and usability for mass managing of central purchase contracts. This innovation is an extension of the existing mass change capability for central purchase contracts through offline Microsoft Excel upload. SAP Ariba Central Procurement now also supports the update and creation of price scale values for condition types configured for price scale maintenance. Furthermore, purchasers can now choose to only upload changes in preparation mode and releasing those through a later mass update. Support for additional fields by the offline Excel upload including:
- Numerator and denominator on item level
- Planned delivery duration on item level
- Item category on item level
- Unit of measurement conversion on price-condition level
- Incoterms classification and location 1 on distribution level
For more information, see: Mass Changes to Central Purchase Contracts
Support of Enhanced Limit in Central Supplier Confirmation
With this release, you can now create a central supplier confirmation for a centrally managed purchase order with E (Enhanced Limit) in the 'Manage Central Supplier Confirmations' app. You can add, view and change confirmation items of item categories Standard (blank), lean services and E (Enhanced Limit). The Enhanced Limit is an item category in a purchase order that can be used to order unplanned services and that is defined by a maximum amount.
Central Procurement with SAP Business Network for Procurement (6BJ)
We are happy to speed up procurement processes with the integration of SAP S/4HANA Cloud Public Edition with SAP Business Network through SAP Integration Suite. Central purchasers can now create central purchase orders in the central procurement hub system by pooling purchase orders from connected systems, such as SAP ERP, SAP S/4HANA Cloud Public Edition, SAP S/4HANA or ECC. The purchase orders are sent to SAP Business Network and the required suppliers are notified. Suppliers submit their order confirmation through SAP Business Network. The supplier's order confirmation is sent from SAP Business Network to either hub or connected system. As soon as the supplier starts the release and approval process for a purchase order, the status is updated in the connected system. For more information, see: 'Central Procurement with SAP Business Network for Procurement' and 'Setting Up Central Procurement with SAP Business Network for Procurement' and SAP Knowledge Base Article here.
Invoice Management
Alternative Reconciliation Account
Accounts payable accountants can now enter predefined values into the G/L account field on the details screen of the Create Supplier Invoice – Advanced app. The same applies to the reconciliation account field under general information in the Manage Supplier Invoices app. In the Import Supplier Invoices app, the downloaded template now includes the field reconciliation account. Upfront, the configuration expert needs to define the alternative reconciliation accounts allowed for each reconciliation account via SSCUI 'Define Alternative Reconciliation Accounts' (SSCUI ID 102631). For more information, see: Alternative Reconciliation
My Inbox: CDS Based Custom Attributes for Supplier Invoices
Your manager needs more information during his daily workflow tasks: As a configuration expert, you can now include custom attributes from the CDS entity I_SupplierInvoiceAPI01 in the expert view in the My Inbox app. Check out the configuration interface 'Maintain CDS Based Custom Attributes' (SSCUI ID 106664). For more information, see: My Inbox and My Inbox Expert View
SAP Ariba Central Invoice Management
Use of Document Information Extraction templates
Document Information Extraction service integrated with SAP Ariba Central Invoice Management is an OCR based solution (ML) that enables to automatically extract data from an incoming supplier invoice (PDF or image). The use of Document Information Extraction templates allows users to extract information from invoices, based on the specific layout used by each supplier. These templates help the machine learning model to better identify and extract data fields from invoices that were initially missed or incorrectly processed. This leads to more accurate and efficient data extraction.
When uploading an invoice in the inbound flow of Central Invoice Management, a field on the invoice is not correctly detected. The power user then fixes the extraction results in the document and assigns it to a template. This trains the machine learning model to recognize the correct layout. Once a new invoice - with the same complex layout - is uploaded, the information will be extracted with higher confidence. Now, without any manual adjustments, the invoice can be posted in SAP S/4HANA Cloud Public Edition. This significantly streamlines the process and reduces manual intervention, making invoice management more efficient and reliable.
Document Information Extraction Templates app is available without any activation required. However, users must be granted with some new authorizations to be able to see and use it. For more information, see:Use Document Information Extraction Templates
Supporting different start and step conditions (amount, PO-based, credit memo)
We increase flexibility by introducing more conditions to initiate the approval workflow because different invoices require different customer-specific approval. We enable customers to define the best approval process for each situation by enabling the common information model (CIM) to deliver several approval criteria that could be used as part of start and step conditions:
- Invoice is based on Purchase Order
- Invoice contains at least one non-purchase order item
- Supplier invoice type is credit memo
- Gross Amount in company code currency
For more information, see New Start and Step Conditions for Approval Workflow
Automatic reprocessing of invoices with missing receipts
You can now activate automatic reprocessing of invoices with missing receipts within the 'Manage Processing Services' app. When you enable this process, you can determine the number of reprocessing cycles for invoices with missing receipts. This feature allows for better visibility of invoice statuses and reduces the number of invoices which require manual invoice processing. During the Reference Object Matching process step, the system checks for any missing receipts, either goods receipts or service entry sheets. If no receipt is posted for a purchase order item marked for goods receipt-based invoice verification, the receipt is recognized as missing. The system then moves to the new process step, awaiting receipts. For more information, see : Automatic Reprocessing of Invoices with Missing Receipts
Looking for more innovations on SAP Ariba Central Invoice Management? Check this out: 2502
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More innovation can be found in the What's new viewer
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😎Watch the Replays of Our SAP S/4HANA Cloud Public Edition 2502 Early Release Series!
Between January 21 and January 24, we conducted a series of 21 engaging live sessions to showcase the thrilling innovations included in the SAP S/4HANA Cloud Public Edition 2502 release. If you missed the live sessions, don't worry! You can still access the whole series or select the sessions that interest you the most. Seize this opportunity to watch them on demand at your convenience–anywhere, anytime.
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SAP S/4HANA Cloud is the foundation of the intelligent, sustainable enterprise and is an innovative, robust, and scalable ERP. We at Cloud ERP Product Success and Cloud Co-Innovation offer a service as versatile as our product itself. Check out the numerous offerings our team has created for you below:
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