- SAP Managed Tags
1 Asset Accounting - Basic Configuration Asset Accounting - Configuration
1.1 Organizational Structure Organization Structure
1.1.1 GA-FI-AA-CF-001 Additional Depreciation Areas Business
Context: Customer implementing S/4HANA Cloud project, different requirements for compliance, tax law, internal management, different depreciation of fixed as-sets under different depreciation methods.Currently the system only supports depreciation areas for compliance and tax law. Do you support customers to create new depreciation areas autonomously? Fixed asset deprecation is different among local, tax and internal management purposes. Currently, only two deprecation areas are supported in S/4HANA cloud.
Answer: Update 20240611: Are additional depreciation areas required? As of SAP S/4HANA Cloud 2208, the following new scope items are available: 5HG - Asset Accounting – Additional Depreciation Area 5KF - Asset Under Construction – Additional Deprecation Area Prerequisite: need to be selected and activated when initial scoping. Cannot be added subsequently.
1.1.2 GA-FI-AA-CF-002 Additional Depreciation Keys and Depreciation Methods
Business Context:
Chinese customers are implementing S/4HANA Cloud projects, usually with straight-line 3% net residual value depreciation for intangible assets, is the related depreciation method supported?
Chinese customers are implementing S/4HANA Cloud projects, usually different asset classes have different net scrap values using different depreciation methods, does it allow customers to create new depreciation keys on their own?
Answer:
The depreciation method "Straight-Line 3% Net Residual Value" is already supported in cloud products. The relevant depreciation key is CD04.
S/4HANA Cloud does not support customer-created depreciation keys. With the 2202 Release, customers can view specific information about the supported depreciation keys via APP Depreciation Keys: Show Details.
20240611 Update: Starting with 2402, customers can request pre-approved - custom depreciation keys
Prerequisite:
Pre-approved Expert Configuration is only available for 3SL and 2SL for CBC System Environment
Application Process:
▪ Request Expert Configuration
▪ In SAP for ME, submit an incident for your development system, select component XX-S4C-OPR-SRV, subject: Create New Depreciation key
▪ The file “Depreciation Key – Template” is sent to the customer to fill in the information to customize the required information for the new depreciation key required;
Note:
▪ Customer needs to fill in the provided form template
The data is responsible and knows the function of the depreciation key;
- The customer needs to test the functionality of the new depreciation key thoroughly before it can be deployed to the production system;
1.2 Configuration
1.2.1 GA-FI-AA-CF- 003 Whether modification of technical clearing account is allowed for integrated acquisition of fixed assets
Business Context:
Customer is allowed to modify technical clearing account in case of S/4HANA Cloud project implementation.
Answer:
S/4HANA Cloud, it is not possible to modify the default technical clearing account.
1.2.2 GA-FI-AA-CF- 004 Whether G/L account modification is allowed for the asset
Business Context:
The customer needs to use G/L accounts with original values, accumulated depreciation, and accumulated amortization of assets that differ from the standard when implementing S/4HANA Cloud projects where different asset classes are posted.
Answer:
S/4HANA Cloud, SSCUI 102622 allows to modify the G/L account configuration for different asset classes.
1.2.3 GA-FI-AA-CF- 005 Does the asset number range allow additions and modifications
Business Context:
customers are implementing S/4HANA Cloud projects,
Answer:
New depreciation keys are not yet supported in S/4HANA Cloud. You are only allowed to modify the association of an asset class to a standard asset number area.
2 Asset Accounting - Master Data
2.1.1 GA-FI-AA-MD- 001 Whether the asset number range is customizable and supports more digits of the asset number
Business Context:
The customer needs to set up custom asset coding for different fixed asset classes in the implementation of the S/4HANA Cloud project.
Answer:
In the current S/4HANA Cloud release, the predefined asset number range is assigned to the asset class by default (SSCUI 102606) and the external number is not supported for asset classes. The customized asset category is externally-given.
In the current S/4HANA Cloud release, only 8-digit asset codes are supported. Reference SAP Note 2972613 - Different fixed asset code length - S/4HANA CLOUD
2.1.2 GA-FI-AA-MD- 002 whether the asset class can be customized
Business Context:
A customer in an S/4HANA Cloud project needs to set up a custom fixed asset class.
Answer:
With the current S/4HANA Cloud release, custom asset classes are available (SSCUI 102606).
2.1.3 GA-FI-AA-MD- 003 Which fields of the different asset classes are displayed and which fields are hidden?
Business Context:
In the implementation of S/4HANA Cloud projects, the standard asset classes provide a default layout of master data (layout), which fields are supported in different layouts.
Answer:
Layout is provided by default and properties such as display, hide, and mandatory entry of fields cannot be modified.
2.1.4 GA-FI-AA-MD- 004 whether additional fields can be created in the fixed asset master data
Business Context:
In S/4HANA Cloud projects, customers need to create additional fields in the fixed asset master data.
Answer:
2.1.5 GA-FI-AA-MD- 005 Do you support a mass upload of master data after your GA-FI-AA-MD- 005 system goes live?
Business Context:
Customer is implementing S/4HANA Cloud project to perform mass upload of fixed asset master data via data migration. But customers still have the need to upload fixed assets in batch in S/4HANA Cloud.
Answer:
When the system is in the status of a non-legacy data migration, there is no mass creation of fixed assets in the existing S/4HANA Cloud Fixed Assets App.
- Customers can consider switching the relevant company codes to migration status and mass upload of fixed asset master data, which needs to be done here with caution as the system is already live.
- Customers can focus on the relevant API interfaces for Fixed Assets to see the possibility to reach a mass upload by using APIs.
2.1.6 GA-FI-AA-MD- 006 Do you support mass modification of master data after system go-live?
Business Context:
Customers are implementing S/4HANA Cloud projects where customers need to modify the fields of fixed assets in bulk.
Answer:
In the Fixed Assets app of the existing S/4HANA Cloud release, there is no mass processing of fixed assets. Customers can focus on the relevant API interfaces for Fixed Assets to see the possibility to reach a mass upload by using the APIs.
2.1.7 GA-FI-AA-MD- 007 Whether the asset class associated with the investment item can be modified
Business Context:
The customer uses an investment project to collect AuC expenses in an S/4HANA Cloud project, and when the relevant investment project is approved, an AuC number is automatically created with a default AuC class of 4001. However, in real business, the customer creates custom asset under construction classes and needs to link the new asset class to the investment project.
Answer:
Customers can flag the newly created custom asset classes for investment measures in the configuration SSCUI 102606 Define Asset Classes for asset classes. Also request SAP via incident to associate the new asset class with the investment project.
2.1.8 GA-FI-AA-MD- 008 Whether asset master data can be created in bulk
Answer: See note 3219541 - Mass create Fixed assets in SAP S/4HANA Cloud
2.1.9 GA-FI-AA-MD- 008 Can you restrict the cost center field from being entered?
Redirect to https://blogs.sap.com/? p=1764459
2.2 Legacy Data Migration
2.2.1 GA-FI-AA-MD- 001 Fixed Asset Data Migration Guided Documentation
Business Context:
Field descriptions for the templates related to the Fixed asset migration object by a customer in an implementation of an S/4HANA Cloud project.
Answer:
"Fixed Assets - Master Data" https://help.sap.com/viewer/cc9ecc5f5f6b400a98d10e930324f7ad/LATEST/zh-CN/079bbe8febe54fe99d56ce5c16...
Fixed Asset - Postings https://help.sap.com/viewer/cc9ecc5f5f6b400a98d10e930324f7ad/LATEST/zh-CN/3c0dddd9424549fe9c46db3078...
"Fixed asset - Usage object" https://help.sap.com/viewer/cc9ecc5f5f6b400a98d10e930324f7ad/LATEST/zh-CN/491cf1745344486b81b8675be3...
2.2.2 GA-FI-AA-MD- 002 How to View and Control Fixed Asset Data Migration Status
Business Context:
Customer’s field description for the templates related to the fixed asset migration object in the implementation of S/4HANA Cloud project
Answer:
APP: Make Company Code Settings Asset Accounting-Specific
2.2.3 GA-FI-AA-MD- 003 in data migration, whether additional fields can be migrated or custom fields
Business Context:
In an S/4HANA Cloud implementation project, customers need to migrate additional or customized fields during migration of fixed asset master data.
Answer:
A list of migration objects that support custom fields and custom logic (Custom Fields and Custom Logic apps) is listed below
The migration object for Fixed Assets - Master Data is also a customer-specific field, see link below
2.2.4 GA-FI-AA-MD- 004 How to Migrate Asset Quantities
Business Context:
Customer in S/4HANA Cloud project, import number of assets reported error
Answer:
Check SAP Note 2874065 - Quantity Posting via Data Migration Cockpit (DMC) S/4HANA CLOUD.
The explanations and examples explain how to post quantities and amounts, respectively.
Component:FI-AA-AA-C
2.2.5 GA-FI-AA-MD- 005 in data migration, common errors
Business Context:
The customer has some errors during the migration of master data and posting data for fixed assets in an S/4HANA Cloud project.
Answer:
Error | Instruction |
AA212 | 2775822 - Error AA212: Migration for Fixed Asset https://launchpad.support.sap.com/#/notes/2775822 |
BAPI1022017 | 2574132 - “Cumulative Values” vs “Transactions” in “Fixed Asset” https://launchpad.support.sap.com/#/notes/2574132 Component:CA-GTF-MIG |
AY 219 | 2883430 - SAP S/4HANA Cloud migration cockpit - Available fields per asset class for fixed asset data migration: AY 219: Field.... is not ready for input https://launchpad.support.sap.com/#/notes/2883430 Component:CA-GTF-MIG |
AA197 | Legacy data transer completed in co.code XXXX; display only is possible. Solution: Please use APP Make Company Code Settings -Asset Accounting-Specific, in the relevant company code, the part of the current settings for the legacy data transfer is in progress (with sequential numbers in progress) |
2.2.6 GA-FI-AA-MD- 006 How to fill the Cumulative Amounts and Transactions tabs in data migration
Business Context:
Customer to implement S/4HANA Cloud project, customer needs to fill in ‘accumulated amount’ and ‘transaction information’ in data migration.
Answer:
2574132 - “Cumulative Values” vs “Transactions” in “Fixed Asset”
2.2.7 GA-FI-AA-MD- 007 How to reverse legacy data migration-relevant postings
Business Context:
How can customers reverse legacy data migration related postings in an S/4HANA Cloud implementation project.
Answer:
APP: Reverse Journal Entries
2.2.8 GA-FI-AA-MD- 008 How to Test Individual Legacy Asset Postings
Business Context:
How can a customer test individual legacy asset postings in an S/4HANA Cloud implementation project.
Answer:
APP: Post Transfer Values for Legacy Asset.
3 Asset Accounting - Business Operations
3.1 GA-FI-AA-TR-001 Is settlement rule supported: AuC settlement by amount
Business Context:
Customer is implementing S/4HANA Cloud project, the asset under construction needs to be settled by amount to avoid trailing difference due to large asset amount to avoid percentage settlement.
Answer:
In the current S/4HANA Cloud release, based on process BFH, the settlement rule for AuC cannot be defined by amount, that is, settlement by amount is not possible.
In the current S/4HANA Cloud release, based on process 1NT, it is possible to match assets under construction based on investment projects, settlement rules can be defined by amount.
3.2 GA-FI-AA-TR-00 2 Fixed asset integration purchase (fixed asset number), whether the prepaid process is sup-ported
Business Context:
The fixed asset is integrated with purchasing (account category A), which supports the prepayment process. App : Create Supplier Invoice - Advanced can process down payment clearing for fixed assets invoice.
Is an AuC integrated purchase (account category A), is a prepayment process supported? Whether the relevant prepaid amount can be posted to the asset under construction.
Is the AuC integrated purchase (account category P), is a prepayment process supported?
Answer:
Fixed asset integrated purchasing (account category A), you are trying to create a down payment for an asset purchase using the following process.
- Manage Fixed Assets According to Scope Item J62: APP: Create Asset Card
- Manage purchase order or create purchase order according to Scope Item J45: APP or Create Purchase Order-Advanced: Header or line item to specify the portion or amount of down payments, account category A, asset number is the final asset card number.
- Monitor purchase order down payments according to Scope Item J45: APP: Find the relevant purchase order, click Create Down Payment Request, and after filling in the relevant amounts and data, click Post.
In this case, the down payment request interface reports an error F5378. Details: https://launchpad.support.sap.com/#/notes/310368 Down payment with PO reference/asset account assignment.
The modification message control mentioned in the Note depends on whether the relevant SSCUI is open in the current cloud edition or whether the relevant expert configuration is available from SAP product unit.
You can consider using investment projects to complete the relevant business processes.
3.3 GA-FI-AA-TR-003 Integrated asset under construction integrated purchase (AuC number) whether the prepaid process is supported
Business Context:
Is an AuC integrated purchase (account category A), is a prepayment process supported? Whether the relevant prepaid amount can be posted to the asset under construction.
Answer:
Fixed asset integrated purchasing (account category A), you are trying to create a down payment for an asset purchase using the following process.
- Manage Fixed Assets According to Scope Item BFH: APP: Create Asset Card
- Manage purchase order or create purchase order according to Scope Item J45: APP or Create Purchase Order-Advanced: Header or line item to specify the portion or amount of down payments, account category A, asset number is the final asset card number.
- Monitor purchase order down payments according to Scope Item J45: APP: Find the relevant purchase order, click Create Down Payment Request, and after filling in the relevant amounts and data, click Post.
In this case, the down payment request interface reports an error F5378. Details: https://launchpad.support.sap.com/#/notes/310368 Down payment with PO reference/asset account assignment.
The modification message control mentioned in the Note depends on whether the relevant SSCUI is open in the current cloud edition or whether the relevant expert configuration is available from SAP product unit.
You can consider using investment projects to complete the relevant business processes.
3.4 GA-FI-AA-TR-004 AuC integrated purchase (investment project number), whether advance payment process is supported
Business Context:
Is the AuC integrated purchase (account category P), is a prepayment process supported?
Answer:
Fixed asset integrated purchasing (account category P), you are trying to create a down payment for an asset purchase using the following process.
1. According to Scope Item 1NT: APP Project Control: Create an investment project and release the project to see the asset under construction number produced in the project.
2. Manage purchase order or create purchase order according to Scope Item J45: APP or Create Purchase Order-Advanced: fill header or line item to specify down payment scale or amount, account category P, relevant item number.
3. Monitor Purchase Order Down Payments according to Scope Item J45: APP: Find the relevant purchase order, click Create Down Payment Request, and after filling in the relevant amount and data, click Post.
3.5 GA-FI-AA-TR-005 How to Reverse an Asset-Related Posting
Business Context:
How to reverse a document posted in Asset Accounting as part of daily business for an existing asset with an acquisition posting.
Answer:
Review J62 related steps 4.5.1 Reverse Journal Entry (Asset Accounting-Specific)
As shown in the figure below, the AB08 feature, starting with the 2102 release, is replaced by the app Reverse Journal Entry.
For example, I have an asset that is retired directly, and now I find that the reimbursement is wrong, I need to cancel it, restore the activation, it's the one I directly retired by retiring, 0 the revenue
Reference link: https://help.sap.com/viewer/3e5fcf2c768746049b5627bd5a42f720/LATEST/zh-CN/d2e8595c5ca74db486f194273d...
3.6 GA-FI-AA-TR-006 How to control how the prepaid amount exceeds the purchase order excluding tax amount
Business Context:
When the prepaid amount exceeds the purchase order amount, S/4HANA Cloud defaults to warning message F5373. You are in business need and want to change the warning message to an error message.
Answer:
Customer may request the relevant expert configuration from SAP’s product unit on an incident: change F5373 to Error. Note that the related request is passed, depending on whether the settings of the other customer are affected in the relevant client.
Background Tcode: OBA5 (database table T100C).
3.8 GA-FI-AA-TR-008 In the absence of an internal order, R&D expenses are collected by creating an R&D cost center, and R&D is successful. I want to convert into an intangible asset. How can I do this?
Answer:
Cost center distribution does not allow cost center expenses to be transferred to intangible assets, and manual financial transfers to the master data of intangible assets are possible in cases where they have been recorded to the R&D cost center; best practice is:
1.Creating asset class is 4010 (Intangible AuC) under construction master data 40006789
2. Post acquisition (integrated AP) posting R&D expenses to this AuC master data using the app in the Asset Accounting role
3. To complete the asset under construction, choose a suitable asset class or create a new asset class to create the intangible asset master data
4. Define the assignment rules with the app in the Asset Accounting role and execute the settlement from AuC to the intangible asset
5. The system starts the automatic planning of depreciation and checks whether the depreciation start date and the amount are correct.
3.10 GA-FI-AA-TR-010 asset run depreciated document is problematic, what do I want to do to reverse the rerun?
Action with reference to comment in https://launchpad.support.sap.com/#/notes/2450680
3.11 GA-FI-AA-TR-011 Is there a way to mass-operate acquisitions, transfers, retirements, etc. of fixed assets?
Answer: The Fixed Assets app does not provide the functionality to perform mass operations on these businesses. However, you can do them in batches by means of iRPA, see
https://launchpad.support.sap.com/#/notes/2788986 has the details of the iRPA operational asset transaction
3.12 GA-FI-AA-TR-012Capitalized asset master data units cannot be updated or changed, what do you do?
Refer to note 2977472 - Base Unit of Measure can not be modified in App Manage Fixed Assets
3.13 GA-FI-AA-TR-013 What happens if the asset's salvage value changes according to the value after the as-set revaluation?
Business Context:
We are using asset revaluation as an asset impairment, but the salvage value has also been adjusted, and in the normal case the salvage value should not change after the impairment of the asset, so what should we do if we want to adjust the asset's salvage value after impairment to the normal value?
Recommendation:
Refer2468191 to do it
3.14 GA-FI-AA-TR-014 How asset depreciation increases and decreases
Business Context:
In real business, what do you do if an asset's depreciated amount needs to be increased or reduced?
Recommendation:
With reference to the test script for J62, the following scenarios are possible:
Increase in depreciated amount:
In reference to the step 'Manual Posting of Depreciation - Unplanned and Planned', the assets adjusted as required are current-year acquisitions or prior-year acquisitions, which are handled by selecting a different transaction type;
Depreciation amount minus:
Simulate checking credit debits and posting with reference to step ‘Post Write-Up’, using transaction type: 700, entering the required field values, and the amount;
3.15 GA-FI-AA-TR-015 How does the depreciation of a fixed asset take place once in the current month?
Business Context:
There are now some new assets that are booked and need to be fully depreciated in the current month. What to do?
Recommendation:
Step 1: Create the fixed asset master data and select one of the asset classes;
Step 2: modify the depreciation key to CD03 according to the ledger;
Step 3: According to the ledger, the useful life of the asset's master data is emptied, that is, it is changed to 0, and the useful life (pe-riod) is changed to 1 and saved;
Note: If you have this type of business on a regular basis, you can create a new set of configuration, such as asset classes, account determination, and so on, to avoid impacting existing asset transactions.
3.16 How does GA-FI-AA-TR-016 increase or decrease the original value of a fixed asset?
Business Context:
Since the invoice does not arrive, the original value of the fixed asset being booked is inaccurate, there are estimates to be recorded, and when the invoice is due to be posted, an increase or decrease of the original value is required.
Procedure:
1. Manage your fixed assets using the app and find the ones you need to adjust to them.
2. Select the asset and click Post —>Post Acquisition —>Post Credit Memo
3. The key information is mainly in the Posting Information section, you need to select the following fields according to your ac-tual requirements and enter the posted amounts, or, if you have a maintenance unit, the quantities.
Credit Memo | Interpretation |
Debit | Means that the original value is increased |
Credit | Implies reduction of original value |
Acquisition Year | Interpretation |
Current Year | Post the received credit memo in the same fiscal year in which the asset received the invoice. |
Previous Year | The received credit memo is posted in the fiscal year after the invoice is received for the asset. |
Choose Simulate to check and finally Post.
4 Asset Accounting - Reporting
4.1 GA-FI-AA-RE-001 How to Mass View Planned Depreciation Amounts for a Year
Business Context:
In an S/4HANA Cloud implementation project, the customer wants to see the posted and planned depreciation amounts for each period of the year.
Answer:
With APP: Depreciation List, you can open the fields Posted Amounts Planned Amounts Fiscal Year Accounting Period and so on.
4.2 GA-FI-AA-RE-002 How to Realize Report-Asset Catalog
Company Code | Company Name | Asset Class | Category Name | Asset Number | Subnumber | Asset Description | Additional Instructions | Inventory number | Quantity | Base Unit of Measure | Cost Center | Cost Center Description | Plant | Plant Name | Location | Location Description | Room | Goods Supplier | Vendor Name | Ledger | Acquisition Date | Capitalization Date | Decommissioned On | Depreciation Area | Depreciation Key | Depreciation Start Date | Useful Life (Year/Month) | Unused Term (Year/Month) | Scrap Value % | Currency | Get Original Price | Scrap Value | Current Period Depreciation | Accumulated Depreciation | Unded.bal. |
Answer:
With the app asset balances, you can output most of the data,
But
Missing field 'Not Used Period in Years/Months', please vote on https://influence.sap.com/sap/ino/#/idea/254946
Missing 'scrap value rate' and 'scrap value', please vote to https://influence.sap.com/sap/ino/#/idea/300691
'Current period depreciation' You can enter the depreciation amount from 001-012 to the end period for the month of 001-12 and then process it.
Update 20240611: The following CDS views have been provided to output information such as salvage values;
I_AssetValuationScrapAmount
I_AssetValuationForLedger
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