Product Compliance in SAP S/4HANA Cloud Public Edition 2408

[Chr_Vogler]

Safety Data Sheets (SDS) serve as a communication instrument throughout the supply chain, ensuring that relevant stakeholders have access to accurate and consistent information about chemical hazards. Suppliers, distributors, and end-users rely on SDS to make informed decisions about safely handling, storing, and using chemicals. Learn more about how the innovative Generation of Product Compliance Documents allows the creation of SDS using standard document tools from SAP S/4HANA Cloud Public Edition.

Additionally, I will walk you through my selected key highlights for Product Compliance:

To name just a few highlights:

• Regulatory Content Updates for Product Marketability, Dangerous Goods Management, and Safety Data Sheets,
• Generation of Product Compliance Documents with Integration into the Safety Data Sheet Process,
• New SAP Fiori apps for Safety Data Sheet,
• Mass Classification of Packaged Dangerous Goods,
• Mixed Loading Check Rules for IMDG 2022,
• … and more.

In case you do not need all the information below and briefly want to get an overview of the release highlights, please watch this video with the top three key innovations:

Release video: SAP S/4HANA Cloud Public Edition 2408 for Product Compliance: Top 3 key innovations.

Regulatory Content Updates

Business Background

In the area of product compliance, the importance of content is crucial. Ensuring that products meet their target markets' strict legal and regulatory standards is essential, covering areas such as safety, environmental impact, and labeling guidelines. As businesses navigate the complex world of compliance, having access to comprehensive content becomes vital.

In this blog post, we will explore the significant role of content in product compliance processes, highlighting how it supports compliance with regulations and facilitates smooth operations. We will specifically focus on SAP's provision of essential content for various compliance elements, including compliance requirements, graphics, regulatory phrases with translations, listed substances, substance groups, and substance conditions. Join us as we uncover the significance of content in driving excellence in product compliance and aligning with regulations.

Key Feature

With this new 2408 release, SAP delivers new and updated compliance requirements for Product Marketability, Safety Data Sheet Management, and Dangerous Goods Management, which you can use in your product compliance processes.

 Picture 1: Stay compliant with your product portfolio using the most recent regulatory updates.

Regulatory Content for Product Marketability

W Content update that includes 25 new compliance requirement versions:

• AU AIIC status (April 2024)
• CA DSL+NDSL status (March 2024)
• EU ECHA CoRAP status (March 2024)
• JP CSCL class 1 and 2 status (March 2024)
• JP CSCL general chemicals (April 2024)
• JP CSCL PACS status (April 2024)
• JP ENCS status (March 2024)
• JP ISHA status (March 2024)
• KR CCA toxic list status (February 2024)
• NL ZZS list status (March 2024)
• NO priority substances (April 2024)
• NZ NZIOC status (March 2024)
• SV drug precursors (February 2024)
• TH narcotic drugs (January 2024)
• US California SCPR (March 2024)
• US TSCA export notification (April 2024)
• US TSCA inventory status (February 2024)
• US TSCA section 6 status (March 2024)
• US TSCA SNUR status (April 2024)
• VN conditional chemicals (March 2024)
• VN chemical weapons convention (March 2024)
• VN declarable chemicals (March 2024)
• VN restricted chemicals (March 2024)
• World GADSL status (February 2024)
• JP CSCL exempt status (March 2024)

Note: In total, 150 compliance requirements for product marketability 

Regulatory Content Updates for Safety Data Sheets, including Labeling and Occupational Exposure Limits

New compliance requirements for the following:

• DE water hazard class (April 2017)
• NL water hazard class (March 2016)
• Ch water hazard class (January 2019)
• World handling and storage (July 2023)

New compliance requirement versions for the following:

• EU GHS classification (January 2024)
• EU GHS labeling (January 2024)
• EU GHS consumer labeling (January 2024)
• World GHS classification (July 2023)
• World GHS consumer labeling (July 2023)
• World GHS labeling (July 2023)
• BR components with OELs (July 2023)
• BR hazardous ingredients (July 2023)
• World UN hazardous ingredients (July 2023)
• Germany: TRGS occupational exposure limits (January 2024)
• Spain: occupational exposure limits (January 2024)
• EU: exposure to carcinogens or mutagens
  at work – 2014/27/EU (March 2024)
• EU: indicative occupational exposure limits (March 2024)
• Finland: OELs for carcinogenic substances (March 2024)
• France: occupational exposure limits (April 2024)
• Ireland: occupational exposure limits (April 2024)
• Lithuania: occupational exposure limits (January 2024)
• Norway; occupational exposure limits (April 2024)
• Denmark: occupational exposure limits (March 2024) 

In total, we have

• 102 compliance requirements for safety data sheet management,
• 113 compliance requirements for safety data sheet authoring,
• and 92 compliance requirements for occupational exposure limits.

Regulatory Content Update for Dangerous Goods Management: United Nations Dangerous Goods Transport Recommendations

New compliance requirement version for:

• UNRTDG 2024

In total, embedding of 15 compliance requirements for dangerous goods management:

• UNRTDG
• IMDG Code
• IATA DGR
• ADR
• RID
• ADN
• 49 CFRx
• TDG
• NOM
• ANTT
• NCh 382
• NZS 5433
• SANS 10228
• ADG
• JT/T617.3 

Enhanced Dangerous Goods Lists – Overview

ADN :

• Equipment Required (9)
• Ventilation (10)
• Mixed Packing Provision (9b)
• Special Provision for Carriage, Packages (16)

ADR:

• Mixed Packing Provision (9b)
• Vehicle for Tank Carriage (14)
• Special Provision for Carriage, Packages (16)
• Special Provision for Carriage, Bulk (17)

RID:

• Mixed Packing Provision (9b)
• Special Provision for Carriage, Packages (16)
• Special Provision for Carriage, Bulk (17)

CFR 49:

• Vessel Stowage Location (10A)
• Vessel Stowage Other (10B)

TDG:

• ERAP Index (7)
• Passenger Carrying Index (8/9)

 Demo 1: Ensure your product portfolio remains compliant by staying updated with the latest regulatory changes.

For more information, see:

• SAP Content for Product Marketability and Chemical Compliance.
• SAP Content for Dangerous Goods Management.
• SAP Content for Safety Data Sheet Management.

Generation of Product Compliance Documents with Integration into the Safety Data Sheet Process

Business Background

A safety data sheet (SDS) must be sent to industry customers at the time of delivery when hazardous substances or mixtures are sold. Safety data sheets are globally the central document for communication on hazardous substances or mixtures that are toxic, corrosive, ignitable, explosive, oxidizing, chemically reactive, or hazardous to health or the environment. Example products: cleaner, paint, pyrotechnic articles for vehicles, batteries (US), biocides, pesticides, oil, gas, metal powder, plastic granulate, and candles.

In SAP S/4HANA Cloud Public Edition, SDS Management is integrated into checks documents in the value chain, such as sales orders, to avoid the sale of products in markets where the necessary safety data sheets are unavailable.

Until now, if a safety data sheet was missing, the only option was to upload an existing safety data sheet that had been generated by an external system.

Key Feature

Now with this new 2408 release, we made the first step concerning the SDS generation you can generate a first selection of sections of a European safety data sheet in the SAP S/4HANA Cloud Public Edition for product compliance solution using Adobe Document Services.

In SAP S/4HANA, Adobe LiveCycle Designer (LD) and Adobe Document Services (ADS) are the only supported services for layouts and generating safety data sheet documents.

In the “Manage Safety Data Sheets” app, you can choose Generate to generate a base safety data sheet for all languages of a safety data sheet assessment. This generation process is run by ADS. A final safety data sheet is automatically generated during the safety data sheet shipment when the safety data sheet assessment containing a base safety data sheet is released.

If you want to adopt this final safety data sheet, SAP delivers two Business Add-Ins (BAdIs) that enable you to gather data and map it to form templates:

• Adaption of Content for Product Compliance Documents
  (BADI_EHFND_DATA_PRVDR_ADAPTION) enables you to determine data that is used to generate product-compliance-related documents.
• Adaption of Data Mapping for Safety Data Sheet Generation
  (BADI_EHSDS_GEN_DATA_STRUCTURE) enables you to map safety-data-sheet-related data into a format that is used in the form data provider to generate a safety data sheet document.

 Demo 2: Create product compliance documents using standard document tools from SAP S/4HANA Cloud Public edition.

Restriction

It is currently only possible to generate specific sections of a safety data sheet for EU countries. SAP only delivers the required labels and heading phrases for Germany (DE). If you want to generate further sections, use the two BAdIs to gather and map the required data.

If you want to generate a safety data sheet for other EU countries/regions, you have to link the corresponding template to the compliance requirement version and manually create the phrases.

If you want to generate a safety data sheet for countries/regions outside the EU, you have to create a new template, collect and map the data accordingly, and link the template to the compliance requirement version.

 For more information, see:

• Sections of the Safety Data Sheet
• Authoring of Safety Data Sheets and Labels.
• Create product compliance documents using standard document tools.
• BAdI: Adaption of Data Mapping for Safety Data Sheet Generation.

New SAP Fiori apps for Safety Data Sheet

Business Background

Related to the previous chapter concerning the Generation of Product Compliance Documents with Integration into the Safety Data Sheet Process, we have also introduced new SAP Fiori apps.

New SAP Fiori app for Management of Identifiers

With this new 2408 release, you can use the “Manage Identifiers” app to display, change, add, and delete names and numbers that are used to identify unpackaged products and raw materials. You can use these identifiers, such as the IUPAC name or CAS registry number, to connect products and raw materials with regulatory substance databases.

These identifiers also serve as tags to help you search for unpackaged products in the “Manage Basic Compliance Data - Unpackaged Products” (F2641) app so that you can analyze and work on them. You can also print these identifiers so that they can be used in safety data sheets and labels.

 Picture 2: Manage identifiers such as CAS number or IUPAC name for chemical products.

For more information, see Manage Identifiers.

New SAP Fiori app for Stability and Reactivity

With this new 2408 release, you can enter and edit information about the stability and reactivity of an unpackaged product or raw material in the new “Manage Stability and Reactivity” (F7930) app.

This allows you to enter the information separately from the safety-related properties at a later point in time. The information about stability and reactivity is required in section 10 of a safety data sheet and can be used for the classification of products according to different hazardous substances or dangerous goods regulations.

 Picture 3: New SAP Fiori app to maintain data for SDS section 10 - stability and reactivity.

For more information, refer to the following app descriptions:

• For unpackaged products: Stability and Reactivity
• For raw materials: Stability and Reactivity

New SAP Fiori app for Handling and Storage

With this new 2408 release, you can enter handling and storage data for a raw material or an unpackaged product in the “Manage Handling and Storage” (F7929) app. You can update the data to ensure that it stays compliant over time. You can also indicate where the data you’ve entered can be used, for example, for public use on safety data sheets.

When you have provided the handling and storage information, you can release it for further use. Information about handling and storage is required for section 7 of a safety data sheet.

 Picture 4: New SAP Fiori app to maintain data for SDS section 7 – handling and storage.

For more information, see Manage Handling and Storage.

New SAP Fiori app for Water Hazard Class

Legal Requirements: In Germany, the Netherlands, and Switzerland, substances and mixtures are classified according to their hazard potential to the environment and human health into water hazard classes. Information about water hazard classes is often included in section 15 of a German, Dutch, or Swiss safety data sheet.

With this new 2408 release, you can assess products, raw materials, and substances according to the applicable water hazard class regulations and manage the compliance assessments.

With this new SAP Fiori “Manage Water Hazard Class” (F5756) app, the following compliance requirement versions for the water hazard class assessments are provided with the SAP regulatory content:

• CH Water Hazard Class (Jan 2019)
• DE Water Hazard Class (WGK) (Apr 2017)
• NL Water Hazard Class (GAM (Mar 2016)

The delivered compliance requirement versions are based on the Regulatory Data Assessment compliance pattern.

The assessments that you can carry out according to water hazard class regulations are based on these delivered compliance requirement versions.

Picture 5: New SAP Fiori app to maintain data for SDS section 15 – water hazard class.

For more information, see Manage Water Hazard Class.

Mass Classification of Packaged Dangerous Goods

Business Background

As a hazardous materials expert, your responsibility is to assess products that are intended for transportation. If the product is considered to be dangerous goods, you must classify it according to the applicable dangerous goods regulations. Additionally, you must determine whether the product can be transported in a particular country or region using a specific mode of transportation.

With the Dangerous Goods Management in SAP S/4HANA Cloud Public Edition, you can:

• Evaluate both unpackaged and packaged items,
• Categorize them based on relevant dangerous goods regulations,
• Determine if their transportation is permissible, subject to restrictions, or prohibited.

Key Feature

With this new 2408 release, we introduce the Dangerous Goods Classification of Selected Products.

With this new feature, you can select multiple products and classify all the selected products together instead of having to classify them one by one.

Here we have 2 use cases:

• If you have selected products that are classified as no dangerous goods, the system releases the classification of the selected products and sets the transport permission to Allowed for all modes of transport.
• In the second use case, if you have selected products that are classified as dangerous goods, a new classification dialog opens in which you can enter the required information for the dangerous goods package. You then select the enclosure variant, and, if applicable, assign an exemption category for the selected products. The system then determines the applicable dangerous goods classification. You can verify the classification data and save or release the classification assessments for all selected products in one step.

 Demo 3: Use the mass functionality “Classify Selected Products” in the “Classify Unpackaged Dangerous Goods” app by selecting multiple packaged dangerous goods in the section “Related Packaged Products”.

For more information, see:

• How to classify multiple selected products in one go, see Classifying Packaged Products Using the My Packaged Dangerous Goods app.
• How to classify packaged products according to the applicable dangerous goods regulations, see Classifying Packaged Dangerous Goods.

Mixed Loading Check Rules for IMDG 2022

Business Background

In the world of transporting dangerous goods, there are strict rules that state certain hazardous items cannot be loaded together in the same transport vehicle. To maintain safety regulations and ensure adherence, an important procedure called a mixed loading check is utilized. This involves confirming that different hazardous materials are compatible, allowing only those that can be transported together to be loaded. Carrying out a comprehensive mixed loading check assists experts in reducing risks, avoiding accidents, and upholding regulatory compliance.

Key Feature

With this new 2408 release, a mixed loading check is provided that determines whether compliance-relevant products can be transported together in the same transport unit or must be segregated.

 Picture 6: Additional messages generated for mixed loading.

The mixed loading check can be enabled using the Enable Mixed Loading Check configuration activity. If enabled, the check determines the dangerous goods classification data for the products that are relevant for the check and compares the data with segregation rules that are specified in the Mixed Loading Check According to Dangerous Goods Regulations (BADI_EHDGM_MIXED_LOAD) Business Add-In (BAdI). This BAdI is released for developer extensibility. You can use it to influence the behavior of the mixed loading check by specifying specific segregation rules based on segregation codes or classes.

You can view the results of the mixed loading check using the “Dangerous Goods Information - For the Value Chain” (F7369) app.

 Demo 4: Check if your business documents have incompatibilities according to IMDG 2022.

Capabilities

Mixed loading check rules for IMDG 2022 supporting:

• Segregation groups of chapter 7.2.5
• Segregation table of chapter 7.2.4
• Segregation table of chapter 7.2.7
• Segregation codes of chapter 7.2.8
• Exemption tables 7.2.6.3.1, 7.2.6.3.2, 7.2.6.3.3, and 7.2.6.3.4
• Enhancement spots to adjust SAP-delivered mixed-loading check rules.

Related Information

For more information about how to view the mixed loading check results, see Display of Dangerous Goods Data for Value Chain Processes.

For general information about the Mixed Loading Check According to Dangerous Goods Regulations (BADI_EHDGM_MIXED_LOAD) BAdI, see BAdI: Mixed Loading Check According to Dangerous Goods Regulations in the product assistance for Product Compliance. For more technical information, see the ABAP Element Info view for the BAdI in the ABAP Development Tools.

For more information about the mixed loading check, see Mixed Loading Check in the product assistance for Product Compliance.

For more information about developer extensibility, see Developer Extensibility in the product assistance for SAP S/4HANA Cloud Public Edition.

Remarks:

• With this 2408 release, we only have mixed loading rules available for IMDG 2022
• In the upcoming releases, we aim to introduce mixed loading rules for additional regulations.

Introduction of Segregation Codes for Products for the IMDG-Code Regulation

Related to the Mixed Loading Check Rules for IMDG 2022, the new Segregation Code for Products field is added to the “Classify Dangerous Good According to IMDG - Unpackaged Product” (F4514) app.

When you use this app to classify unpackaged products according to the IMDG-Code, you can now enter segregation codes for products that are classified as dangerous goods. You can select segregation codes that are delivered with the compliance requirement that represents this dangerous goods regulation.

 Picture 7: Segregation codes that are delivered with the compliance requirement.

For more information, see Classifying Unpackaged Dangerous Goods.

Where to Find More Information

Don’t hesitate to leave a comment and check out our community page to ask your questions and engage with the experts. Follow the PSCC_Enablement tag to stay up to date with our latest blog posts.

For more information about Product Compliance, please see the Link Collection Blog.

Follow us on @SAP and #S4HANA, and myself on LinkedIn and X.

📽️ Watch the Replays of Our SAP S/4HANA Cloud Public Edition 2408 Early Release Series!

From July 8 to July 12, we hosted a series of 20 compelling live sessions to highlight the exciting innovations shipped with the SAP S/4HANA Cloud Public Edition 2408 release. Missed the live sessions? We've got you covered! Take advantage of the entire series or pick and choose the sessions most relevant to you. You will find a 50-minute-long recording and a presentation for Product Compliance as well as 19 other topics of interest. Don't miss this chance and watch them on demand–anywhere, anytime.

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