Enterprise Resource Planning Blog Posts by SAP
Get insights and updates about cloud ERP and RISE with SAP, SAP S/4HANA and SAP S/4HANA Cloud, and more enterprise management capabilities with SAP blog posts.
cancel
Turn on suggestions
Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type.
Showing results for 
Search instead for 
Did you mean: 

Output Preview in Purchase Orders with New Output Management Framework

Toseef_Ahmed_An
Associate
Associate
‎2024 May 30 9:32 AM
1,597

Output preview functionality enables Purchaser to view purchase order output in pdf format while the purchase order is being,

  1. created,  
  2. edited after approval or rejection and
  3. displayed while document is in approval. 

The configuration done in the app output parameter determination applies to the actual output and the output preview.

To know more about the output configuration please refer How to configure output parameters for purchase orders? | SAP Blogs

 

Below are the fields displayed in Purchase Order Output Preview as per the output parameter determination configuration:

Fields

Example

Channel

Printout (PRINT)

Role

LF

Recipient

Supplier Name

Form Template

Form Template Purchase Order (MM_PUR_PURCHASE_ORDER)

Form Language

English (E)

Form Country/Region

USA (US)

Toseef_Ahmed_An_0-1715081315546.png

Upon selection of the line the preview shall be invoked in a new browser window. 

Upon selection of the line the preview shall be invoked in a new browser window. 

Toseef_Ahmed_An_1-1715081362597.png

 

The Purchase Order output is determined on the go and is not saved in the database tables.

The above preview of the Purchase order is not the actual output that is sent to the Supplier.

 

Once the cancel button is clicked by user / pop screen is closed, then the Purchase Order preview is re-generated again when the button “Output Preview” is triggered by the user.


One can view the Purchase Order actual outputs that were already been sent to the suppliers, by navigating to the Manage Purchase Order app, using the section Output Management.

 

The Output Preview button in Manage Purchase Order app will not be shown, while the document is being,

  1. Display when already approved,
  2. Display when already rejected, 
  3. If the PO has a follow-on documents.

FAQ:

1. Is it advisable to send the output preview of a purchase order in edit mode, to the supplier?

Ans: Since the purchase order is not ordered/approved and is possible to change the purchase order data, it is not recommended from SAP, but it is possible. Besides, a preview output will have a watermark in the standard form template coming from the master form.

 

2. How to get the watermark for preview document when using custom form template?

Ans: Watermark is configured in the master form template. Use SAP standard delivered master form template as a reference. Please find more details here

 

3. Is there any restrictions in Preview in Purchase Order output?

 Ans: print preview and original/final output are not same because,

  •  certain elements of PO are not available in buffer/draft
  • and it is not an approved/persisted purchasing document.

It is just a preview but not the original output and purchase order processing is not complete.  Hence the difference.  More details can be found in the KBA 3360340

Popular Blog Posts