SAP Business ByDesign has introduced a suite of intelligent automation bots designed to streamline processes, reduce manual workloads, and enhance accuracy across various business functions.
You can refer to the below help documentation which briefs about the automation bots:
Working with SAP Best Practices for Intelligent Automation for SAP Business ByDesign | SAP Help Port...
You can download the bot from the link: BOT Store
Below is an overview of the available bots and the benefits they offer.
1. Business Document Extraction from E-Mail
This bot is designed to automate the extraction of business documents from emails. It scans the relevant emails, downloads attachments, and categorizes them based on the document type and company code. Documents such as invoices are downloaded and stored in the user’s local or shared folders, based on predefined configuration parameters.
Business Benefits:
- Reduces user effort by automating repetitive tasks.
- Enhances efficiency by streamlining document handling processes.
2. Proof of Delivery Note Upload in Outbound Delivery and Invoice
This bot automates the upload of Proof of Delivery (POD) documents by extracting the delivery note number and attaching the documents to the corresponding outbound deliveries and customer invoices. By leveraging the SAP AI Business Services' Document Information Extraction, the bot ensures that each document is accurately matched and uploaded to the correct transaction.
Business Benefits:
- Minimizes manual effort through automation.
- Improves accuracy and reduces the risk of errors.
- Enhances operational efficiency.
3. Scheduled Report Refresh
This bot automates the refreshing of SAP Business ByDesign Excel reports, ensuring that users have access to the latest data without manual intervention.
Business Benefits:
- Reduces manual workload by automating report refreshes.
- Improves productivity by ensuring timely access to updated data.
4. Sales Order Creation from Local Purchase Order
This bot automates the creation of sales orders from local purchase orders received from suppliers. It is capable of handling multiple purchase orders and company codes simultaneously. When used in conjunction with the Business Document Extraction bot, it provides seamless end-to-end automation, from document extraction to sales order creation.
Business Benefits:
- Reduces manual workload by automating sales order creation.
- Increases accuracy by minimizing the risk of manual input errors.
- Improves operational efficiency across multiple company codes and documents.
5. Automated Purchase Order Upload
This bot automates the creation of purchase orders in SAP Business ByDesign using a predefined Excel template. It can work alongside the Business Document Extraction bot, automating the process from email receipt to purchase order creation, thus allowing for centralized bot management.
Business Benefits:
- Reduces user effort through automated purchase order creation.
- Enhances accuracy by minimizing manual data entry.
- Improves efficiency through streamlined and automated processes.
6. Automated Stock Transfer Order (STO) Upload
This bot automates the creation of stock transfer orders from Excel files, facilitating the handling of large volumes of data with minimal manual intervention. It can operate as an independent bot, ensuring smooth stock transfers across the organization.
Business Benefits:
- Reduces manual effort by automating large-scale data processing.
- Improves efficiency and accuracy by automating stock transfer orders.
7. Automation of Opening and Closing Periods (2F2)
This bot automates the process of opening and closing financial periods across various company codes and sets of books. With simple configuration, it allows users to save time and avoid potential errors in repetitive financial tasks.
Business Benefits:
- Increases accuracy by automating financial period management.
- Saves time through automation, allowing users to focus on higher-value tasks.
8. Automated Supplier Invoice Upload (1R1)
This bot streamlines the upload of supplier invoices across multiple company codes. Utilizing the SAP Business ByDesign OData service, it ensures that scanned invoices are correctly uploaded and made visible in the Supplier Invoicing work center.
Business Benefits:
- Reduces manual effort through automated invoice uploads.
- Enhances accuracy by utilizing advanced scanning and OData services.
- Improves operational efficiency by automating supplier invoice management.
Additional Automation Bots – Premium Solutions
1. Automated GR/IR Clearing
This bot automates the GR/IR clearing process by comparing goods or service receipts with their associated invoices. It clears the relevant accounts and handles any price, exchange rate, or payment discrepancies, ensuring accurate financial reporting.
Business Benefits:
- Saves time by automating routine GR/IR clearing tasks.
- Improves accuracy in financial reconciliation and reporting.
2. Automated WIP Clearing
This bot automates work-in-process (WIP) clearing runs, ensuring timely and accurate clearing of WIP accounts for completed production lots. It integrates with SAP Business ByDesign to manage production costs and financial postings more effectively.
Business Benefits:
- Ensures reliable WIP clearing by automating the process multiple times daily.
- Improves the accuracy of production and financial operations.
The introduction of these intelligent automation bots for SAP Business ByDesign offers substantial benefits, helping businesses reduce manual workloads, improve accuracy, and enhance overall efficiency. By automating repetitive and error-prone tasks, organizations can optimize their processes, allowing teams to focus on more strategic, value-adding activities, thus driving productivity and growth.
Useful KBAs:
3131444 - Frequently Asked Questions (FAQ) on Intelligent Robotic Process Automation (iRPA) for SAP ...
3302409 - Frequently Asked Question: iRPA Bot "Automated supplier invoice upload (1R1)"
3210095 - Frequently Asked Question: iRPA Bot "Business Document Extraction From Email"
3200793 - Execution of BOTs Using APIs
