How to send attachments in purchase order outputs?

[SivaKumarSeelam]

With this topic you can include item attachments in purchase order outputs using the apps Manage Purchase Orders and Create Purchase Orders - Advanced.

If purchase order item is created/updated with documents with type SL1, SL9 or custom documents type which is linked to purchase order item (EKPO) object then to allow these documents type in purchase order output, you need to define these documents type with application object type and output type using these SSCUI.

Prerequisite: Documents type must be linked with purchase order item object (EKPO) in SSCUI Define DMS Document Types- 101090.
For example: Document type SL1,SL9 and custom document type(Z14)

Document type should be linked to object EKPO

• Assign Document Types for Output 
  1. Log in as a Configuration user in your system and open SCCUI with below details.
     
     Application Area: Application Platform and Infrastructure
     Sub Application Area: Output Management
     Item Name: Output Control
     
     
     
     
  2. Click on configure button in step name “Assign Document Types for Output” under configuration Steps
     
     
  3. Click on New entries button and fill details.
     
     

• Define Output Settings for Document Types 
  1. Define rule to allow document type in different output channels using SSCUI “Output Settings for Document Types” to allow.
     
     Click on configure button in step name “Output Settings for Document Types” under configuration Steps.
     
     

  2. Create/update attachment in purchase order item and verify attachment in completed output line  

     

     
     
     Note:

     • If Relevant checkbox is not marked for any combination of application object type, output type, and channel then attachment will not show for that channel output line.
     • If Merge checkbox is marked, then Only documents with file type PDF can be merged with the form template. 

Frequently Asked Questions

Q1. Why are the PO item attachments not sent in the output?
Ans: Please check if the necessary configurations are enabled for the attachment type as mentioned in point 3 of blog post How to send attachments in purchase order outputs?

Q2. Why are the attachments not sent in the immediate output using Advanced app without flexible workflow?
Ans:  When the flexible workflow is not used, attachments will be sent only in the next output but not the current/immediate output. For more details refer to the post Why is my purchase order item attachment not available in the purchase order output?

Q3. Can custom document type as attachment be sent with Purchase Order Output?
Ans: Yes, it is possible to send attachments of custom document types in PO Output. For more details on how to achieve it, please refer to point 3 of blog post How to send attachments in purchase order outputs?