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Welcome to our deep dive into the latest advancements for Asset Management in SAP Cloud ERP Private 2025 release. I am thrilled to walk you through the key highlights for this release, collected with close collaboration with our product management teams focused on asset management.
This collection is part of SAP features released on October 8, 2025.
You can find an overview of selected innovation highlights across all lines of business in the blog posts below:
SAP Cloud ERP Private 2025 Product Release Highlights by Bert Schulze
SAP Cloud ERP Private 2025 FPS0 Release Highlights by Harish Mangtani
In this blog post, we will explore updates on maintenance management apps, inspection checklist, further integration with Asset Performance Management, enhancements for Resource Scheduling (43R), and more.
This update introduces new capabilities to streamline your maintenance processes, enhance quality control, and improve operational efficiency. It is particularly relevant for maintenance planners, technicians, and other professionals involved on maintenance operations.
Table of Contents:
- Updates on Perform Maintenance Jobs Fiori app (F5104A)
- Updates on Manage Maintenance Orders app (F5241)
- Updates on Manage Maintenance Planning Buckets (F3888A)
- Updates on Manage Inspection Checklists app (F6607)
- Inspection checklist creation based on material in the maintenance order
- Harmonize Document Management (HDM) in maintenance request apps
- Work pack creation over the maintenance order lifecycle
- Enabled maintenance event field in maintenance notification
- Barcode-based filtering in the Find Maintenance orders app
- Using SAP Fiori Maintain Default Values app for auto population while creating new work permit objec...
- Ability to Resubmit Action Required Subphase Requests in My Maintenance Requests app
- Further integration with SAP Asset Performance Management (APM)
- Enhancements in Resource Scheduling (RSH)
- Spatial Asset Management
- More information and links
Updates on Perform Maintenance Jobs Fiori app (F5104A)
In the Perform Maintenance Jobs Fiori app (F5104A), users can find new features and customizing settings. Below, we present some highlights. Find in the SAP Help Portal the complete list of new features: Enhancements for Perform Maintenance Jobs App | SAP Help Portal
Display of long texts and documents
Failure Mode and Failure Effect fields now support long text display and document attachments directly within the app. This enhancement improves visibility into failure context during job execution. Technicians and planners gain immediate access to detailed failure information, improving diagnostic accuracy and reducing time spent searching for documentation.
Storage location and plant change for goods movement
Technicians can now change storage locations for planned components and plants for unplanned components during goods movement. A new customizing flag enables this functionality, and authorization checks are enforced to ensure compliance.
This feature increases flexibility in material handling, especially in dynamic field environments where technicians may need to adapt to local inventory constraints.
Barcode scan for unplanned material movement
A barcode scanning feature allows technicians to quickly add unplanned components by scanning material codes. This functionality is available directly in the Unplanned Components session as well as in the Add Unplanned Component popup and streamlines material handling during execution. Barcode scanning reduces manual input errors and speeds up the process of adding materials, especially in high-volume or time-sensitive maintenance tasks.
Calendar view for job assignments
A new calendar view provides a visual representation of assigned jobs. Users can toggle between calendar and list views, filter by responsibility, and identify parallel assignments. Color coding indicates job status. Start and end dates are based on scheduled times, and overlapping operations are supported for better planning. The calendar view enables planners and technicians to manage time more effectively, prioritize tasks, and ensure timely execution of maintenance activities.
Modernized time recording dialog
The new interface of time recording dialog prioritizes the most frequently used fields, according to work status, type of activity, long confirmation text and final confirmation flag.
When multiple employees record actual work, the system automatically calculates the remaining work based on cumulative entries. Additionally, users can modify or delete entries for additional employees, ensuring flexibility in time management.
Cross-app navigation via “related apps”
The object page now includes a “related apps” section for seamless navigation to associated applications such as Print Order, Work Packs, Maintenance Scheduling Board, and more.
Navigation is controlled via semantic objects and business catalogs assigned to user roles. Only authorized entries will be available for the user. Cross-app navigation reduces context switching and improves user efficiency by enabling quick access to related functions.
Customizing control parameters
A new customizing framework replaces legacy controls for the Perform Maintenance Jobs app. It allows configuration per order type and planning plant combination. Migration to the new framework is automated via XPRA (ASM_XPRA_CONV_PMJ_CTRLP) during upgrades, with manual adjustments required for complex plant mappings. These adjustments will be needed, for example, for cases where multiple maintenance plant configuration existed for old data and have now to be mapped to single planning plant.
This enhancement improves configuration flexibility and ensures consistent behavior across different maintenance scenarios.
Find more information here: New Customizing Activity for Perform Maintenance Jobs App | SAP Help Portal
Display of associated work permits
The 2025 release introduces the ability to display associated work permits directly within the Perform Maintenance Jobs app. As pre-requisite, the user must mark operation relevant for the work permit using the Manage Work Permits app. On the list page, two new filter groups in the Perform Maintenance Jobs app allows users to identify operations with work permit relevance or if it has work permit.
On the object page, a dedicated “Work Permits” section displays the current processing status of each permit, including work permit type, associated technical object, and attachments of the work permit. This integration improves compliance with safety protocols by making permit data readily accessible during job execution.
Check more details here: Integration of Work Permits in Perform Maintenance Jobs App | SAP Help Portal
Confirmation scenario cooperation
This release introduces a new cooperation confirmation scenario, designed to ensure that supporting technicians are aware of their participation in maintenance job history.
Now it is possible to generate a dynamic QR code, that allows a maintenance technician to record time confirmation on behalf of another one. The QR code is encrypted, valid for 90 seconds, and can optionally include a confirmation text. Static QR codes are also supported for long-term authentication, with traffic light indicators showing their validity status.
Find out how to implement this new feature here: Recording Cooperation With Other Technicians | SAP Help Portal
Enablement of a verification process
The new verification confirmation scenario in the Perform Maintenance Jobs app enables a dual-control (four-eyes) principle for maintenance execution. This allows a second technician to verify the correctness of a performed job before final time confirmation is posted.
Verification can be planned at task list or order operation level, with indicators set as optional or required. Technicians use dynamic or static QR codes to authenticate verification. If verification is marked as required, the system blocks final confirmation until at least one verification entry is recorded. The verification status is visible in job lists and history, and multiple verifications are supported.
Find the implementation details here: Verification of Maintenance Jobs | SAP Help Portal
Updates on Manage Maintenance Orders app (F5241)
SAP S/4HANA 2025 brings a series of functional and usability improvements to the Manage Maintenance Orders app (F5241). These updates streamline order handling, improve visibility, and support more flexible planning and execution.
You can check more details and complete list of new features for this app in the SAP Help Portal: Enhancements for Manage Maintenance Orders App | SAP Help Portal
Displaying the document flow
Users can now access the document flow of a maintenance order directly from the order detail page via Functions → Open Document Flow, which opens the IW12 (Display Document Flow) application. This provides better traceability of linked documents.
Creating a task list from a maintenance order
A new Create Task List button on the Operations and Resources tab allows users to generate task lists from selected operations and suboperations. The system proposes default values from the order and supports copying components, services, and attachments. The task list is not auto linked but can be manually assigned later.
Reassigning components and lean services
Components and lean services can now be reassigned between operations within the same order. This supports flexible resource allocation and simplifies adjustments during planning.
Cancelling the 'Do Not Execute' status
The system status NCMP (Do Not Execute) can now be cancelled directly from the list view or detail page using the Change Status button, allowing planners to reactivate previously blocked orders.
Changing scheduling details in list view
A new Change Scheduling button enables bulk updates to scheduling fields such as priority, basic start/finish, and assignment to maintenance events or revisions, directly from the list view. This includes the possibility to manage the assignment of the orders to a maintenance event or a revision.
Updates on Manage Maintenance Planning Buckets app (F3888A)
The 2025 release introduces significant functional enhancements to the Manage Maintenance Planning Buckets app (F3888A), specifically designed to improve operational control and visibility in asset management scenarios.
A key enhancement is the ability to revert system statuses for planning buckets. With the new release, planners can now use the Change Status action to revert statuses (Technically Completed, Do Not Execute, and Deletion Flag) directly from the planning bucket detail page. This allows for greater flexibility in managing maintenance workflows, especially in cases where planning decisions need to be adjusted post-status assignment.
Another functional enhancement is the introduction of progress micro charts for event-based planning buckets. Two new columns (Completed Orders and Completed Notifications) have been added to the app’s results list. These columns feature micro charts that visualize the ratio of completed items to total assigned items, offering planners a concise and immediate view of maintenance progress across events.
These enhancements collectively improve the planner’s ability to manage maintenance events dynamically, reduce administrative overhead, and maintain accurate lifecycle tracking of maintenance activities.
Find out more here: Enhancements for Manage Maintenance Planning Buckets (New Version) App | SAP Help Portal
Updates on Manage Inspection Checklists app (F6607)
The 2025 release significantly improves the performance of the Manage Inspection Checklists app (F6607). Benchmark comparisons show up to 82% reduction in response times for key actions such as result recording and usage decision processing. These optimizations enhance responsiveness in wide-area network (WAN) environments.
Functional enhancements in the app include:
- Implementation of the column “Number of Attachments” in the Inspection Lot tab and the Inspection Characteristics tab.
- Cross-app navigation via a new action button for Display Results History
- Enhancement of the Inspection Method, that allow users to navigate to the corresponding inspection method using a smart link.
- New column Test Equipment
These improvements accelerate checklist processing, reduce latency in high-volume environments, and support better decision-making through enhanced visibility and navigation.
Find out more in the presentation attached to the SAP Roadmap Explorer and Enhancements for Manage Inspection Checklists App | SAP Help Portal
Inspection checklist creation based on material in the maintenance order
The new release enables material-based checklist inspection for single or multiple material components that have no technical object master record. The inspection checklist process works for materials with and without serial numbers. The new feature is relevant, for example:
- When spare parts need to be inspected before using or installing with respect to their condition or functionality
- For maintenance process or service with Advanced Execution regarding dedicated serialized material
- For refurbed serialized material by using a refurbishment order
It is possible to enable the material-based checklist inspection via the business function LOG_EAM_CHECKLIST. The new checklist indicator shows options such as “no checklist”, “checklist without material planning” and “X checklist”.
The new feature eliminates the restriction of inspection checklist process for single technical objects. Instead, allow checklists for a quantity of material pieces. Moreover, it provides cluster functionalities for the material serial number checklists.
Find more information and implementation details at Checklist for Material Components | SAP Help Portal
Harmonize Document Management (HDM) in maintenance request apps
The new release has introduced a powerful enhancement for managing attachments across its maintenance-related Fiori apps: Harmonized Document Management (HDM). This feature enables seamless integration and flexible configuration of attachment handling processes across multiple document management frameworks, including Document Management System (DMS), Generic Object Services (GOS), and ArchiveLink.
HDM is now available in the following SAP Fiori apps: Create Maintenance Request (F1511A), Screen Maintenance Requests (F4072), My Maintenance Requests (F4513), Find Maintenance Notification (F2071) (view-only access to attachments).
By enabling HDM in these apps, organizations can harmonize the attachment lifecycle across different backend services, ensuring consistency and reducing complexity in document handling.
Check Harmonized Documents in Maintenance Request Apps | SAP Help Portal for more.
Work pack creation over the maintenance order lifecycle
Lifecycle integration
Work pack creation is now supported across the entire maintenance order lifecycle, including both phase-enabled and non-phase-enabled processes. This enhancement allows planners and technicians to group operations into work packs at any stage, from order creation to business completion.
Phase-based processing includes stages such as initiation, planning, scheduling, execution, and post-execution. Non-phase-based processing follows a simplified order flow.
Customizing enhancements
New customizing options allow configuration of work pack types with phase and subphase and system status qualifiers. These qualifiers define inclusion or exclusion conditions for operations and orders:
- Phase/subphase qualifiers for phase-enabled processes
- System status qualifiers for non-phase-enabled processes
All conditions within a qualifier table must be met for inclusion in a work pack. This logic ensures precise control over which operations are grouped.
Learn more in the presentation file available on SAP Road Map Explorer
Work pack creation over the maintenance order lifecycle
Enabled maintenance event field in maintenance notification
The newly enabled maintenance event field allows users to assign a maintenance event directly to a maintenance notification. The maintenance event field allows users to filter, view, and assign maintenance notifications based on a maintenance event in SAP Fiori apps Screen Maintenance Requests (F4072), My Maintenance Requests (F4513), as well as WebDynpro apps and Maintenance Notification API. In both SAP Fiori apps, value help is available for selecting events, and once selected, the notification dates are auto filled.
This update brings users improved data consistency, enhanced filtering options, and reduced manual efforts and errors.
Barcode-based filtering in the Find Maintenance orders app
The 2025 release introduces a barcode scanning capability in the Find Maintenance Orders app (F2175), enabling automated filtering based on multiple attributes embedded in a scan code. This enhancement allows users to scan a QR code containing structured data, such as order number, work center, and technical object, and have the app automatically populate filter fields.
This feature speeds up order lookup, reduces manual entry errors, and supports integration with existing barcode systems, ideal for technicians working in fast-paced or mobile environments.
Find more information here: QR Code Scan Function for Filters in Find Maintenance Orders App | SAP Help Portal
Using SAP Fiori Maintain Default Values app for auto population while creating new work permit objects
SAP Cloud ERP Private 2025 introduces the ability to auto populate key fields (such as planning plant, technical object, and maintenance plant) when creating new Permit to Work objects using the Maintain Default Values Fiori app. These defaults are automatically applied in creation dialogs and filter fields across related apps, including work permits, safety certificates, and templates.
When multiple default values exist, the system uses the first entry. These values are also auto populated in filter fields across apps like Manage Work Permit, Manage Safety Certificate, and Permit to Work Overview for Plant Manager.
This feature reduces manual input, ensures consistency across permit-related processes, and speeds up creation and filtering, especially useful for users managing permits across multiple operational contexts.
Ability to resubmit action required subphase requests in My Maintenance Requests app (F4513)
In My Maintenance Requests (F4513) app, users can now view, edit, and resubmit maintenance requests which are in action required subphase, created by other users for an approval. This is helpful when the creator of the maintenance request is not available to provide the required information.
You can enable this functionality by using the business function LOG_EAM_MY_MAINT_REQ_CREATDBY (My Maintenance Request: Created By). Earlier, only the user who created the request was able to edit it and submit the maintenance request.
This update empowers multiple users to manage and resubmit maintenance requests, reducing reliance on a single individual. Moreover, ensures continuity and flexibility in operations despite user absence, turnover, or retirement.
Further integration with SAP Asset Performance Management (APM)
Enhanced APM data visibility
The 2025 deepens integration between SAP S/4HANA Cloud Private Edition and SAP Asset Performance Management (APM) through enhancements to the Find Technical Objects app (F2072). A new section displays APM recommendations, indicators, and assessments directly within the app. Semantic object navigation links allow users to explore technical objects from APM to review indicators, manage RCM/FMEA assessments, and access SAP S/4HANA measuring points. Now, risk and criticality information is available directly on the header and it is possible to have and overview of assigned APM recommendations to the technical object.
This integration allows maintenance planners and reliability engineers to access performance metrics and risk evaluations directly within the technical object context, supporting proactive decision-making.
Failure data relationship for failure mode and failure effect
A key enhancement is the ability to use APM failure data relationships to select Failure Effects and Failure Modes during maintenance request creation and notification updates. These selections are enriched with long texts and attachments, providing full context for the failure scenario.
When a Failure Mode is selected, the system automatically assigns the corresponding task list to the maintenance request. This ensures that the correct procedures are followed based on historical failure data and APM recommendations.
This functionality is available in:
- Create Maintenance Request (F1511A): Users can invoke the “Get Recommended Failure Effects” or “Get Recommended Failure Modes” dialog, which requires a technical object to be specified.
- Screen Maintenance Requests (F4072): Failure Mode selection dynamically updates the assigned task list.
- Perform Maintenance Jobs (F5104A): During notification changes, users can select Failure Effects and Modes via APM data, with a dialog showing detailed descriptions and attachments.
Find more information in the SAP Road Map Explorer. Check for regular updates on Asset Performance Management (APM) with Kate Dowle's blog posts and the link collection.
Enhancements in Resource Scheduling (RSH)
The 2025 release introduces a broad set of usability and functional improvements across the Resource Scheduling (RSH) applications.
New features in the Manage Schedules app
Rescheduling with a reason: You can move operations from a frozen, in-execution, or closed schedule to another schedule. This gives you greater transparency as you can record the reasons for rescheduling and include a comment.
Filter for all available fields in list view: You can now filter data for all the fields in the list view showing the operations. This gives you full flexibility for working with the operation data in all the phases (planning, finalization, tracking execution, and reviewing).
Redesigned schedule header: The design of the Manage Schedules header was improved to enhance usability with clearer labels and buttons and more compact presentation of the information.
New features in the Maintenance Scheduling Board app
Instant assignment of person responsible: You can now instantly assign the person responsible or the person to carry out the work to order operations when you choose them from the search results.
Joule integration for Maintenance Scheduling
Joule acts as a copilot, streamlining access to planning tools and reducing the need for manual navigation across SAP Fiori launchpad. It supports faster decision-making, reduces time spent searching for data, and improves responsiveness in dynamic maintenance environments.
The new release introduces Joule integration into Resource Scheduling apps, enabling conversational access to navigation. Joule can now respond to queries related to maintenance planning, provide contextual information, and offer direct links to relevant RSH applications, such as Manage Schedules, Maintenance Scheduling Board, or Work Center Utilization.
Key improvements
Accessing the Manage Work Center Utilization app from SAP Fiori Launchpad: A dedicated tile now allows direct access to the Manage Work Center Utilization app, improving navigation efficiency for planners.
Enabling integration of the Service with Advanced Execution service process: RSH apps now support billable maintenance orders from the Service with Advanced Execution service process. Service-specific fields (for example service order, item, product) can be used in filters and displayed in columns.
More flexibility when working with date ranges: In multiple apps, you can select the timeframe required more quickly. Based on the current date, you can choose a number of upcoming days, weeks, months, for example.
Clearer order selection in Gantt Charts: In the Gantt charts for Manage Maintenance Schedule for Orders and for Assets, if you selected the shape for an order or for multiple orders and then use the checkbox to select a different order, the shapes are deselected and vice versa.
Smart links for showing key data and enhanced navigation: Objects are shown as hyperlinks that you can follow to see a compact set of key data in a dialog window. Smart links are available in multiple apps for objects such as orders, operations, functional locations, equipment, and maintenance events. Users can also add personalized links to navigate to other apps.
Assigning team members to multiple teams: Team members can now be assigned to more than one team. A key user can configure the system so that a warning appears instead of an error message when person assigning team members tries to assign a team member to more than one team. The warning can be ignored.
Improved visibility of order and operation status: You can display the readiness status to easily identify whether a maintenance order is time-critical, whether the required materials and services are available, and whether the order has already been submitted for scheduling. This is possible not just at the level of orders but also for order operations.
Spatial Asset Management
Creating follow-on notifications for linear assets
This update enables the creation of follow-on maintenance notifications for linear assets with enhanced data continuity. Two scenarios are supported:
In the first, a follow-on notification is created in reference to a maintenance order. The system automatically transfers linear fields from the order header to the notification header, ensuring that asset-specific data is preserved across documents.
In the second scenario, a new notification is created based on an existing one, without establishing a relationship between the two of them. Even without linkage, the system copies all relevant data (including linear fields) from the source to the target notification. This approach supports flexible reuse of contextual data while maintaining document independence.
Copying linear fields from maintenance notification header to maintenance order
Now it is possible to copy linear fields from maintenance notification header to maintenance order. When the notification is used as the reference object in the order header, linear fields are directly transferred to the order header. This ensures consistent asset data throughout the maintenance lifecycle.
Alternatively, when the notification is not the reference object in order header, the system transfers linear fields to the order’s object list. This indirect propagation maintains data integrity and supports flexible order creation workflows.
Creating geo-objects for notifications and orders based on phases and subphases
The 2025 release introduces geo-enablement for maintenance notifications and orders using the Geographical Enablement Framework (GEF). Notifications can now be visualized on a map based on their processing context, phase, and sub-phase.
Configuration involves defining Geo-Objects for different phases, enriching them with new fields such as Notification Processing Context, Phase Code, and Sub-Phase Code. Business Layers are created for each phase of the notification and rendered dynamically based on zoom level, allowing different geometries to be displayed depending on the scale.
These layers are integrated into the Spatial Data Explorer UI, enabling users to navigate hierarchies and view asset locations directly on the map. This enhancement improves spatial awareness and supports more informed decision-making in asset operations.
More information / additional links
Thanks for reading this blog post. Stay ahead by following the latest updates with the PSCC_Enablement tag in SAP Community.
Learn more about Asset Management in SAP Cloud ERP Private with our videos and blog posts:
- Expert Talk: Inspection Checklist in Maintenance Management – SAP S/4HANA Cloud Private Edition
- Expert Talk: Getting Started with Phase Model in Maintenance Management
- Asset Management in SAP S/4HANA Cloud Private Edition 2023 FPS03 Release
- Asset Management in SAP S/4HANA Cloud Private Edition | 2023 FPS02 Release
- Asset Management in SAP S/4HANA Cloud Private Edition | 2023 FPS01 Release
- Asset Management in SAP S/4HANA Cloud Private Edition 2023
- Highlights for Asset Management in SAP S/4HANA Cloud, private edition and SAP S/4HANA | 2022 Release
- Highlights for Asset Management in SAP S/4HANA 2021
For more information on SAP Cloud ERP Private, check out the following links:
- The Link Collection for Asset Management
- SAP Cloud ERP Private page
- SAP S/4HANA Cloud Private Edition | SAP Community
- Inside SAP S/4HANA Cloud
- Best practices for SAP S/4HANA Cloud Private Edition
- Help Portal Product Page
- What's New | SAP Help Portal
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