Standard Shipment Process

[Former Member]

Hi,

Introduction

This will explain the step by step flow of Standard Shipment Process .

The process includes the below activities.

1. Creation of Sales Order

2. Creation of Outbound Delivery

Shipment process will start form here

3. Creation of Condition Record for Forwarding Agent,

4. Creation of Shipment Document,

5. Creation of Shipment Cost Document,

   A) PO and service entry sheet will be created automatically by the system.

6. Enter Vendor’s Invoice (Invoice receipt and verification).

1. Creation of Sales Order

SAP Easy Access> Logistics> Sales and Distribution> Sales> Order> Create (VA01).Example sales order-50000001.

(Note-Route should determine in the sales order)

2. Creation of Outbound Delivery

SAP Easy Access> Logistics> Sales and Distribution> Shipping and Transportation> Outbound Delivery> Create (VL01N).Example- outbound delivery-25000208.

Shipment process start from below process

3. Creation of Condition Record for Forwarding Agent

SAP Easy Access> Logistics> Logistics Execution> Master Data> Transportation> Shipment Costs> Prices> Create (TK11).

Enter the condition type ZFB0 (Copied from FB00 standard)

Click Enter

Enter Service Agent, Amount, and Unit and Save It.

4. Creation of Shipment Document

SAP Easy Access> Logistics> Logistics Execution> Master Data> Transportation> Shipment Costs> Prices>  Create (VT01N)

(Note- Shipment document we can create with reference to outbound delivery before PGI or after PGI)

But here I am creating shipment document after PGI

Enter Transportation planning Point: XXXX

Shipment Type: 0001 or 0002

Click Deliveries as shown below

Enter the shipping point, Ship to Party,

Total gds mvt stat.: C

Trns.plan.status: A

Click

The deliveries can be selected using the selection criteria based on shipping point, Route, Delivery numbers and many more.

Only the deliveries (can be for different ship to party) with the same route can be selected in a single delivery.

On the overview screen the different planning / check in / loading timings can be captured.

Enter the Forwarding Agent, check all the activities & shipment cost information like below

Shipment cost Information,

Save the shipment document.

5. Creation of Shipment Cost Document

SAP Easy Access> Logistics>Logistics Execution> Transportation> Shipment Costs> Create (VI01).

Enter Shipment number and Ship. Cost type

Shipment cost document is created with reference to the shipment document.

Carry out the account assignment manually.

Check the transfer cost and Save the shipment cost document as shown below

For information,

Outbound delivery total weight: 346.800

We have maintained condition record for forwarding agent (860007) 20Rs Per KG

Net Value: 6936.

6. Display Shipment Cost Document

SAP Easy Access> Logistics> Logistics Execution> Transportation> Shipment Costs> Display (VI03).

If we double click on PO, automatic PO can be display,

Here we can find automatic service entry sheet for automatic PO.

7. Enter Vendor’s Invoice( Invoice Receipt and Verification)

Logistics Execution> Transportation> Shipment Costs> Freight Invoice Check> Logistics Invoice Verification> Document Entry >Enter Invoice (MIRO).

Enter Invoice Date, Service Entry Sheet and Amount

Enter Baseline Date, and Save it.

8. Display  Document Flow

SAP Easy Access> Logistics>Logistics Execution> Transportation> Shipment Costs> Display (VI03).

Select the service entry sheet (5000000095) click   .

Accounts shown below are the same which are defined in customization.

Hope it helps to every one.

Best Regards,

Shankar H L.

[Former Member]

Hi,

Have u maintained the condition record(TK11), If not maintain it.

[former_member216544]

Very usefull Document...Shankarappa..Keep Sharing

Best wishes

[Former Member]

In VT01N I was not able to get the freight cost estimate. I got the error 'Shipment Costs not yet calculated'. The log show (all green buttons) 'Goods type directory could not be determined' with no additional technical information. Any idea on what additional configuration is missing. See image below :

Thanks

[Former Member]

Dear Shankar,

Excellent  and very good document to follow.

Thanks for sharing .

Regards

Ravi

[former_member190893]

Hi Shankarappa, Thanks for Sharing the Document Regards Kumar

[saheruzzamaqureshi_mohamm]

Hi Shankarappa,

Thanks for sharing the document. Excellent job :oops:

Regards,

Saher.

[Former Member]

Thank you Mr.Kumar & Mr. SAQ.

Regards

Shankarappa H L

[Former Member]

Dear Shankar,

Very Nice and useful document.

Regards

Fazal

[Former Member]

Good one, I missed this doc :cool:

[Former Member]

Great doc-----Sir.

Thanks for sharing this to us.

BR's

KNR

[Former Member]

Thanks Narendra 🙂

[former_member192719]

Hi Shankar,

Thank for your efforts and we appreciate sharing your knowledge with us.

Regards,

Suresh

[Former Member]

Thanks  Sai!!!

[Former Member]

Very helpful document. Till now i just knew about the standard PGI, billing process.

Learning about shipment process in so detail is really helpful.

[Former Member]

Hi Shankar,

Can you please  please share another document on Multi Dimensional Shipment(Transportation Chain)with Shipment costing

Regards

Ansuman Sannigrahi

[leandropia]

HI Shankar;

Could you please explain how do you post additional costs/accessorial charges to an existing Shipping cost.

[poorna_yalamanchili]

very useful document. PGI can be done in such a way that both cost and billing docs are generated at the same time by setting up the pgi initiation point - say when the shipment start is entered and saved.

[mihailo_sundic]

Thanks for the effort.

[s_raghavan]

Excellent Document on Shipment process.. Thanks for the good job Shankarappa!!!

Thanks,

Raghavan

[Former Member]

Great Gratitude to dear Raghavan S on driving me in very right direction by Mr. Shankarappa.

Thank you Experts,

Viswam

[Former Member]

Thanks to @Mihailo, Raghavan & Viswam

[Former Member]

Hi Shankarappa,

Nicely explained.Really i got a lot of information as i started learning on LE.

Thank you very much for sharing such kind of document.

Regards

Bijay

[Former Member]

Hi, Mr.Shankarappa,

  Nice explanation, here i want to know one thing, how service entry sheet generate automatically, what are the configuration steps required..

Regards,

Anand

[Former Member]

Hi,

Check here below the path :

Logistics Execution > Transportation > Shipment Costs > Settlement >Assign Purchasing Data

Logistics Execution > Transportation > Shipment Costs > Shipment Cost Document > Shipment Cost Types and Item Categories

Regards.

[Former Member]

Hi, Mr.Prasad,  thanks for your replay..

   but, here what actually happens, and how system takes the service entry sheet.. can you please explain..

   and the above configuration step(Rate of automatic procedure) will help whether to calculate shipment cost automatically or not, right..? so here what is the connection to service entry sheet.

Thanks

[JL23]

Dear anand.reddy12 , the comment section of a document is not meant as a replacement for the discussion forum. Please ask questions that have nothing directly to do with the document itself in the forum. Make sure you searched before. I am pretty certain your question is addressed in other blogs/documents/wikis and help.sap.com

[former_member183155]

Hi shankar.hl ;

Could you revise document with belowed details ?

* Activity profiles

* Related standard tables.

  VTTK , VT**

* Related oss notes

  Regards.

  M.Ozgur Unal

[Former Member]

Hi All,

Thanks @Anand Reddy, Bijay.

There is no separation configuration for creating service entry sheet. Just we need to do the configuration for creating automatic PO only.

Kind Regards

Shankar

[Former Member]

Hi Mehmet,

I didn't get you whats your issue?

Kind Regards

Shankar

[former_member183155]

Hi shankar.hl ;

You could add some topics related with standard shipment. I hope that it would be helpful to add customizing details of 'Define and assign activity profiles'.

Thanks in advance.

Regards.

M.Ozgur Unal

[Former Member]

Hi,

There no such kind of config or settings in shipment.

Regards

Shankar

[Former Member]

Hello Shankarappa,

We have a scenario where we want to distribute shipment cost document into two parts according to delivery type i.e  STO and Direct sale . In running scenario we are calculating shipment freight per trip wise and in MIRO also we need the two line items because we want to charge different tax codes on both the line items.

Thanks,

Monika.

[Former Member]

Hi Monika,

Your requirement can be achieved using different Shipment Type.

Regards

Shankarappa

[Former Member]

Hello Shankarappa ,

Ok, Thanks a lot for suggestion.

Thanks,

Monika.

[former_member206093]

Thanks for sharing.

[Former Member]

Thanks@My Le Ngoc

[Former Member]

Thanks for the effort and sharing !

[AtanuDutta]

Awesome Document. Thanks for sharing.

[ranjeethgowdakl]

Thanks@Atanu Dutta

[former_member183501]

A very nice document.

Thanks for sharing!

 

[Former Member]

hi nice document but in your 8th  slide when I go to stages tab km is not showing in my process and if I select determine all legs in shipmen type then KM are coming but extra legs are comming. can u plz help me??

[former_member535138]

Thank you so much for sharing, I appreciate a lot. 

[Former Member]

Thank you so much for this.... Its gonna help me as well..

[Former Member]

This is like the best document that puts together about the details on end-to-end Shipment Process.

Thank you 🙂

[mohan_krishna24]

Shankar,

I am actually sorry for commenting late on this, I bet I referred this to many of my friends and I read it a bunch of times. Great effort man.

Keep it up, and pls. point me if you have any blog-spot of your own or any valuable links in LES/TM subject space.

Thanks,

Krishna.

[rfager]

My question is a little different. How do I get two PO's on the same shipping document? We are having an issue with the second order being left behind because we are generating two shipping documents.

[former_member351780]

Dear Shankar,

Really Appreciated your Great Valuable efforts, it's really outstanding.

 

Thanks & Regards,

Mohammed Rahmath Ghori.

SAP Sales Solution Architect

[former_member761141]

Does this still work after S4HANA?

 

Thanks

[former_member781949]

Hi,

This is really useful and well explained. Do you have any such document for mass processing of inbound deliveries and Inbound shipments? In case, ASN submitted late or failed to process through the other system to s4?

If you have please reply to my comment.

Thanks in Advance.

[former_member15650]

Very Nice and Brief Explanation about Shipment Process, Thank you.