Mastering Incompletion Logs in SAP SD: Ensuring Data Accuracy with Mandatory Field Checks

[AnushaMuttukundu]

Introduction

An incompletion procedure includes mandatory fields that the user must fill in when creating a sales order. If any of these required fields are missing, the system either stops the user from saving the document or allows saving—but marks the document as incomplete.

This procedure helps ensure data accuracy. If any key information is missing in documents like the sales order, delivery, or billing, the system will block the next steps until all required fields are completed. It acts as a control to prevent the process from moving forward with incomplete data.

1. Define Incomplete Procedures

To make a field mandatory using the incompletion procedure, we first select the document type (like sales order, delivery, or billing) where we want the field to be required. Then, we choose specific levels such as header, item, or partner level—where the field should be checked.

Next, we need the technical field name along with the table name where that field is stored.

Go to T-code SE16n --> Give Table as VBAK --> Find the Technical name of PO VBAK – Table which has sales order header Data

We can Maintain Incomplete Procedures at Header, Item Level and Schedule line Level of any Document. Here, in this Scenario I have Decided to maintain Incomplete Procedure at Header and item level.

Making PO number as Mandatory – provide its Technical Field name and Table

Go to T-code SE16n --> Give Table as VBAP -->  Find the Technical name of Order Quantity VBAP– Table which has sales order Item Data

Status controls that which Further Document Should be Blocked

2.  Assign Incomplete Procedure

If Incomplete Procedure is for Header Data, Then We assign Procedure to sales Document type If Incomplete Procedure is for Item Data, then assign Procedure to Item Category type

3. Define Status Group

Status Group Controls that If any field is missing which further transaction should be blocked

Incomplete Messages check box in sales document type controls whether to save incomplete document or not. If Incomplete Messages is checked , sales order will not be saved.

4. Start Creating sales order in VA01 T-code

Test Case 1

System is throwing Warning Message Here

Sales Order is not being Saved Here

Test Case 2

Conclusion:

Incompletion Logs play a crucial role in maintaining data integrity across the sales process.
By ensuring all key information is captured upfront, they prevent delays and process failures.
Implementing them effectively leads to smoother transactions and higher system reliability.