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How to Force Close Outbound Delivery in SAP After Partial Picking

Leelamohan
Participant
2 weeks ago
0 Kudos
527

In SAP SD-WM, Outbound Delivery is created when goods are ready to be shipped to a customer against a Sales Order. Normally, all quantities requested are picked, packed, and posted. However, in real-world scenarios, full quantity might not be available (due to stock issues, damage, etc.), and the business may decide to ship only the available quantity and close the delivery.

This process is known as Force Closing an Outbound Delivery — where the remaining unpicked quantity is not expected to be shipped later, and the delivery is closed with only the picked stock.

Step by Step-by-Step Process Explanation

Step 1: Create Sales Order (Transaction: VA01)

Create a Sales Order (e.g., Customer: 26, Qty: 5 EA)

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Step 2: Create Outbound Delivery with ref to Sales Order (App: Create Outbound Delivery or Transaction: VL01N)

  • Reference the Sales Order to create Outbound Delivery (e.g., Delivery No: 80000169)

  • Delivery Qty: 5 EA

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Outbound Delivery Created 80000169.

Step 3: Create Transfer order (partial Pick)

  • Tcode: LT03

  • Alternative: From the Outbound delivery screen via the menu:
    Subsequent Functions → Create Transfer Order

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Enter partial quantity (e.g., 2 EA), and provide Source Bin Details

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Click on Yes and then Click on Posting to save the Transfer order

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Step 4: Confirm Transfer Order (Transaction: LT12 or navigate from TO Screen)

Confirm the picked qty (e.g., 2 EA)

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Step 5: Check Outbound Delivery Status (transaction: VL03N)

Pick status will be updated as Partially Picked

For Partial Qty pick status will be updated as C, confirmed

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Step 6: Force Close the Outbound Delivery

  • Tcode: VL02N

  • Navigate to delivery and choose:

    • Edit: "Copy Picked Quantity as Delivery Quantity"

    • This updates:

      • Delivery Qty = Picked Qty (e.g., 2 EA)

      • WM Pick Status = C (Confirmed)

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Step 7: Post Goods Issue

  • Tcode: Still in VL02N, Click Post Goods Issue

  • The system posts the material movement and updates inventory.

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Step 8: Review the Document Flow

Tcode:  VL03N → Menu: Document Flow

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If you found this guide helpful, don’t miss my other SAP MM WM blogs covering real-world automation, configuration tips, and best practices for procurement, inventory management, and warehouse management.

Click to view other SAP MM Blogs - SAP Community

 

Regards,

Leelamohan

 

 

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