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Attach Task list while Order Creation through 'BAPI_ALM_ORDER_MAINTAIN'

Former Member
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Hi All

I am creating a CS order through BAPI 'BAPI_ALM_ORDER_MAINTAIN' and I need to attach Task list to this Order.Now am not sure if we can include a task list in this order while am creating the order through this BAPI.

Just to add, am creating a CS order for a Material(Serialized/Non-serialized) and this material has a task list attached to its Material master.

I went through the Fn module Documentation (SAP Release 4.7), i dint find any explanation as to how we can include a task list while creating order, however in ECC 6.0 we do have option of attaching of Task list (it seems after reading the documentation)

Please guide, how can i attach a task list in this scenario and please note that i am working on SAP Release 4.7

Points guaranteed.




Former Member
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Hi Friends

Please let me know .. on how to attach a task list to a Customer Service Order.. If you know an function module for the same..

Is there noone around who has any idea about this concept 😘

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There is a BADI

<b>IBAPI_ALM_ORD_MODIFY</b> which is called in this Case.

Please read the documetation of this BADI to accomplish the job.

<b>Here is the BADI documentation</b>




The Business Add-In (BAdI) IBAPI_ALM_ORD_MODIFY can be used to check and change the transferred data.

The BAdI is called up after the transfer structure has been converted in structure used internally. However, the method table is only only interpreted after the BAdI has been called up. The methods remain in the transferred format. Additional data can be transferred using the table EXSTENSION_IN. Only then is the data check performed.

With this BAdI, for example, data from SAP R/3 can be read in addition to the transferred data, or decoding tables can be used to convert the data to the required format.

Standard settings

The following tables are transferred:

EXTENSION_IN Reference structure for BAPI Parameter ExtensionIn / ExtensionOut

CT_METHODS Table with processing methods BAPI interface

CT_HEADER Table with order header data BAPI interface

CT_HEADER_UP Table with update flags for order header BAPI interface

CT_HEADER_SRV Table with service data

CT_HEADER_SRV_UP Order BAPIS in PM/CS: service-specific data, ext. ext. structure

CT_USERSTATUS Structure for maintenance-/service order, user status change

CT_PARTNER Order BAPIs in PM/CS: Table type for partner data (Multiorder)

CT_OPERATION Table with operation data BAPI interface

CT_OPERATION_UP Table with update flags for operations BAPI interface

CT_RELATION Table with relationships BAPI interface

CT_RELATION_UP Table with update flags for relationships BAPI interface

CT_COMPONENT PM/CS BAPI order components (table type)

CT_COMPONENT_UP Table with update flags for components BAPI interface

CT_TEXT Table with text data for the BAPIs in PM/CS

CT_TEXT_LINES Tables with text lines for the BAPIs in PM/CS

CT_MESSAGES Application log: Table with messages

The table EXTENSION_IN corresponds to the standard structure for BAPI function enhancements. The usable structures can be seen in the documentation for the BAPIs.


The tables can be changed as you like in the BAdI. The BAPI then checks the data for consistency. You can also add additional methods from the methods table.




Hope this will help.

Please reward suitable points.


- Atul

Former Member
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I hope, you must have read the documenatation of this Function module - BAPI_ALM_ORDER_MAINTAIN.

<b>Here is the documentation.</b>



Short Text

Process Maintenance-/Service Order


This Business Application Programming Interface (BAPI) is used for changing maintenance- or service orders and their lower-level objects. The following objects of an order can be processed (for restrictions, see the note at the end of the documentation):

Order header


User status

Order operations



Long texts for order header, operations, and components


Calling up this BAPI once allows you to perform all the operations. For this the system supplies the function module with a method table containing the methods to be performed. The entries in the method table refer to data records in the optionally filled-out data tables. All the methods from the method table are performed. Alternatively, just lower- level objects from existing orders can be changed.

You can process the transferred data with the Business Add-In (BAdI) IBAPI_ALM_ORD_MODIFY to, for example, merge data from the external system with data from the R/3 system. The BAdI is called up as soon as the transferred data is converted into the internal format. The tests then take place after this.

Construction of Method Table

REFNUMBER Reference number for linking object methods - attributes

The reference number is the line of the database which contains the corresponding data. The data table is determined by the object type.

OBJECTTYPE Object category

The object category specifies which object from the order should be processed. The key words listed here are not language-dependent and must be transferred exactly as they are. The following objects exist:

HEADER Order header

PARTNER Partner data

USERSTATUS User status

OPERATION Operation data

RELATION Relationships

COMPONENT Components

TEXT Long texts

(empty) ,General BAPI functions (save)

METHOD Methods

The methods with which the data should be processed. The following functions exist:

CREATE Create objects

CHANGE Change objects

DELETE Delete objects


TECHNICALCOMPLETE Technically complete

ATPCHECK Availability check



DELELTEDSEX Delete the status for external scheduling at operation level

SAVE Save all data

DIALOG Call-up dialog. See explanation below.

TRACE Write trace file in the specified file to the frontend

OBJECTKEY SAP external object key

This key is for assigning the lower-level objects correctly to the corresponding objects, as there is always just one key in the data table. The key must have the following structure:

1-12 Order number

When creating orders with internal number assignment, a reference number beginning with % must be entered here. The BAPI then returns this number and the number actually assigned.

13-16 Operation number

17-20 Sub-operation number

For relationships, the key is structured as follows:

1-12 ,Order number from

13-16 Operation number from

17-28 Order number to

29-32 Operation number to

The following methods are permissible for the individual objects:









Data tables and update tables

The objects have one or more data tables. For some objects you can specify which of the fields specified in the structure should be changed. For this you must set the field in the corresponding table to X as in the data table. If no update-table is transferred, then only those fields are set that have a value that is not initial. This simplifies the transfer data. However, this means it is not possible to delete fields. If an update structure should only be specified for some data records, the table with the update fields must nonetheless have the same amount of lines as the data table. The empty lines are then treated as if no update structure was transferred. The objects "Partner", "User Status", and "Text" have no update tables. The whole data record is always copied here.


The objects use the field REFNUMBER from the method table to refer to the lines in the data table. Counting always begins with 1. In doing this, REFNUMBER also refers to the update table. However, in the method table there is a second reference to higher-level objects for lower-levels objects. The field OBJECTKEY must be filled with order number, operation number, and sub-operation number, as specified above. If lower-level objects of a newly-created order should be changed, then you must enter a temporary order number that must begin with %. Several orders can be numbered serially, for example, with %00000000001, %00000000002 ... .

The following objects have special treatment for REFNUMBER:



Partners have an order number in the data table. During processing of the method table, all those entries in the data table are processed which have an order number that is the same as that in the line to which the method refers. Thus, through just one entry in the method table, several partners can be changed.

Texts are composed of two tables. The first table (IT_TEXT) is made up of the header data of the text. Here you must specify the object and the first and last line of the text table (respectively inclusive, counting from 1). Through this, a line segment is specified in the text line table (IT_TEXT_LINES).

Peculiarities in processing

The BAPI processes the transferred methods in a particular sequence, which must not correspond to the sequence in the methods table.

Write trace file

Change user status time period 1

Delete objects (dependent first)

Create new objects

Change existing or newly-created objects

Change user status time period 2

Status change of order

Save data

The methods are performed such that lower-level objects can also be assigned to newly-created objects. For example, first the operations are created, and then the components. Long texts can also be created for the objects.

Components have an exceptional position. Components are created through the assignment to an operation, that is, using the "key" order/ operation (item number). However, as this is not the unique component key, you can only access the components to change them, delete them, or add long texts by using the reservation number/-item, which is only given after saving. This means that, for example, you cannot create a long text when you create the component.

User status changes can take place at two different time points. Time point 1 is before the object changes, time point 2 is after the object changes and before the status change of the system. These time points should be defined in the transfer table in the field CHANGE_EVENT. The field documentation contains the possible values.

The external scheduling is offered by the BAPI as a special function. THe BAPI can set the date field directly at the operation level, and select the operation with the status DSEX "Date set by external system". This status prevents any further scheduling of the operation, it keeps the transferred dates. For this, set the category 'X' in the restriction categories. When reading the operation, this category is also returned, independent of the category of restriction set in the dialog. To delete the status, you can call up the method DELETEDSEX for the object operation. The external scheduling cannot be influenced in the dialog. All changes to the scheduling restrictions in the dialog are saved as normal, but are not relevant for the scheduling as long as the status DSEX is active.

Every time the BAPI is called up, a SAVE or DIALOG method must be transferred. Normally, calling up a BAPI is seen as a transaction. All data that is changed in the BAPI should be saved to the database immediately. The BAPI checks whether a SAVE method exists, otherwise it terminates processing. A test run of the BAPI is composed of a normal call-up using the SAVE method and a subsequent BAPI_TRANSACTION_ROLLBACK. To call up the BAPI without the SAVE method, for example, to realize dialog transactions, the BAPI can be called up with the DIALOG method. This switches off the check for the SAVE method. The processor must then ensure that later either a SAVE method or a BAPI_TRANSACTION_ROLLBACK is called up.

A BAPI_TRANSACTION_COMMIT without SAVE method terminates processing in the update to ensure that no inconsistent data is written to the database. The processor who called up the BAPI does not receive any confirmation for the termination of the update in the target system. This logic is necessary as the order data was flagged for updating with BAPI_TRANSACTION_COMMIT through the SAVE method. However, the status information was already flagged for updating when the BAPI was called up. A BAPI_TRANSACTION_COMMIT without SAVE method then just saves the status information and would generate inconsistent orders, if the updating was not terminated.

Customer Enhancement

The BAdI IBAPI_ALM_ORD_MODIFY can be used to change the transferred data. The BAdI is called up after the conversion of the transfer structure into the structures used internally. Additional data can be transferred using the table EXTENSION_IN. Only then is the data checked.


The following examples should clarify the use.

Creating an order

OBJECTKEY should be filled with a temporary key. The BAPI returns this key together with the assigned order number in the return table ET_NUMBERS . The order number in the HEADER table should also be filled with the number. For external number assignment, the external number should be specified. The update structure can be transferred if necessary.

Methods table


1 HEADER CREATE %00000000001



%00000000001 PM01 1000 ...

Creating an order with operation and long text

Methods table


1 HEADER CREATE %00000000001

1 OPERATION CREATE %00000000001

1 TEXT CREATE %000000000010010



%00000000001 PM01 1000 ...



10 PM01 MECHANIC ...



10 ... 1 2



  • Longtext for operation 10, line 1

  • Line 2 of the long text


Using the BAPI to process the order data cannot support all the functions of the transaction. This applies in particular for the following functions:

Order header data

The object list cannot be processed.

Refurbishment orders are not supported.

The estimated costs cannot be processed - only the estimated overall costs of the order.

Notification data cannot be processed with the order BAPI. Even if the settings in Customizing are such that the orders and notifications can be maintained on one screen, no notification is created for the order.

Permits cannot be processed.

The order addresses cannot be processed.

Individual partner addresses cannot be maintained.

The settlement rule cannot be maintained.

Order functions

Printing the papers is not possible.

Locking and unlocking the order is not possible.

Accepting and rejecting quotations is not possible.

Business completion is not possible.

Flagging for deletion is not possible.

The log cannot be displayed.

User default values are not used.

The field selection is not checked.

The Customer Exits/BAdIs are not executed completely.

Joint ventures are not supported.

Funds Management is not supported.

Investment orders are not supported.

No integration of service products with task lists possible.

No integration of configurable service products possible.

Assignment of sales document items with service products in accordance with the aforementioned conditions.

Operation data

A change of the control key in the operation is not possible, if this leads to a change of the processing type (internal-/external processing)

User status change not possible.

Production resources and tools cannot be processed.

Service lines cannot be processed.

Task list integration is not supported.

Linking operations with object list is not supported.

Component data

User status change not possible.

BOM data cannot be processed.

The delivery address cannot be processed.

Further information

See also the documentation for the individual transfer tables.






















Function Group





Hope this will help.

Please reward suitable points.


- Atul