Question Re: Bid Automatic Approval in Spend Management Q&A

Bid Automatic Approval

Former Member — Fri, 16 Oct 2009 21:17:21 GMT

Hi there !!

I am working in SRM 7.0. I am trying to set the system to automatically approve entered bids (BUS2202).

I have activated in transaction SWE2 the line for WS79000010 Without Approval

BO BOR Object Type BUS2202 TOBEACCEPTED WS79000010 X 0 No errors

I have checked that this WF WS79000010 is active in transaction PFTC_DIS (Triggering events is active).

But the status of the bids generated is Awaiting Approval.

I have activated the Workflow Trace (SWELS) and checked that the workflow is not working. Also checke in BBP_PD and no worklow is there.

What is missing to configure?

Many thanks,

Ezequiel

Re: Bid Automatic Approval

Former Member — Sun, 18 Oct 2009 10:21:15 GMT

Hello,

If you are using process controlled workflow, its very simple.

There is standard BC set for Bids with automatic approval.

Go to transaction SCPR20 & run the same. System will perform the configuarations required.

Hope this helps.

Thanks

Ashutosh

Re: Bid Automatic Approval

Former Member — Mon, 19 Oct 2009 16:27:37 GMT

Hi,

Thanks, good point, I have run the BC Set for Bids without approval (/SAPSRM/C_QT_600_000_SP04). But still there is no workitem associated to the Bid.

At the time that the Bidder generates the Bid, the status of it is Bid Submitted / Created / Complete in BBP_PD

There is no workflow item in BBP_PD.

In the Approval tab of the Bid the status is:

Process Step: Automatic Approval

Level Status: Valid (can be started)

Status: Open (No decision made)

Processor Determination: SYSTEM

Processor: system

Received on: Blank

Processed on: Blank

Forwarded by: Blank

Work Item ID: 00000000000

Work Item Type: Blank

Then, if I go manually to accept the bid, the status Awaiting Approval is added in BBP_PD

In the Workflow Event Trace the following Object type is triggered: /SAPSRM/CL_WF_PDO_QTE

Event: READY_FOR_RELEASE

Action: No receiver entered

Receiver Data is empty.

What could be missing?

Thanks

Ezequiel

Re: Bid Automatic Approval

masa_139 — Tue, 20 Oct 2009 01:32:16 GMT

Hi,

In case of automatic approval, no workitem is created. It looks correct behavior.

You can check the log in SLG1. Object is /SAPSRM/.

Regards,

Masa

Re: Bid Automatic Approval

Former Member — Tue, 20 Oct 2009 20:40:53 GMT

Hi Masa,

I checked in SLG1, I am getting these logs:

Event 3EV_QT_600_000 get description error

10 Execute event 3EV_QT_600_000 Schema Determination. 19.10.2009 11:07:29

Expression 3C_QT_600_000 get description error

41 Execute expression 3C_QT_600_000 Schema Constant; result 3C_QT_600_000

Is it supposed that with this WF the bids are automatically accepted? In which moment of the process this will happen? by the end of submission deadline? After submission deadline I still have the buttons of Accept and Reject in the Bids...When is it appearing the buttons to create PO or Contract?

Many thanks,

Ezequiel

Re: Bid Automatic Approval

masa_139 — Tue, 20 Oct 2009 23:43:34 GMT

Hi,

When purchaser accept the bid and purchasing manager approve it or automatic approve.

For workflow issue, please double check the workflow basic customizing for Process-Controlled Workflow. Especially, event type linkage.

Regards,

Masa

Re: Bid Automatic Approval

Former Member — Wed, 21 Oct 2009 16:58:44 GMT

Hi Masa,

After accepting the Bid by the Purchaser, the Bid turns to Awaiting Approval but no automatic decision is made. I have the following customizing settings:

Event Type Linkage:

Object Category Obj Type Event Receiver Type Type Link Active Status

BO BOR Object Type BUS2202 TOBEACCEPTED WS79000002 0 No errors (not active)

BO BOR Object Type BUS2202 TOBEACCEPTED WS79000010 X 0 No errors (active)

Define Process Levels:

BUS2202 SRM Supplier Quote

Process Schema Evaluation: 3EV_QT_600_000

Process Schema Definition: BUS2202 3C_QT_600_000

Sequence Number: 999

Level Type: S Automatic

Task ID 40007988

Decision Type: Decision for Entire Document

Generalize Tasks;

Task 40007988 with status Background Task: No Action Required.

Check Task Consistency:

Package: /SAPSRM/WF_CFG Person responsible SAP

Task: OK TS40007988 SRM_AUTOAPP Automatic Approval

Term.event: OK /SAPSRM/CL_WF_DSET_SBWF EXECUTED

Define Recipient of Notifications:

Scenario: Approve Bid

User Role: CR Contact Person (in most cases, the creator of the document)

(X) Rejection of Application object

(X) Approval of Application object

( ) Changes to Application object

( ) Deletion of Application object

Define Deadlines for Events:

BUS2202 Supplier Quote Supplier Quote SRM

Event Schema: QUOT RFx Response

Event Control:

Event Event Category Subcategory of Event

APPROVAL_PROCESS_DOC_APPROVED NOTIFIC Message (low priority) APPROVAL_RESULT_NOTIFIC_NEW

APPROVAL_PROCESS_DOC_REJECTED NOTIFIC Message (low priority) APPROVAL_RESULT_NOTIFIC_NEW

RMS_EVENT EXTERNAL External

SUBMITTED NOTIFIC Message (low priority)

What could be missing?

Many thanks

Ezequiel

Re: Bid Automatic Approval

masa_139 — Thu, 22 Oct 2009 01:20:45 GMT

Hi,

The event type linkage and generalize task settings are wrong. Please note you are customizing Process-Controlled Workflow.

Please follow the IMG customizing steps in Process-Controlled Workflow. IMG document has detail description.

Event Type Linkage:

Object category: ABAP class

Object type: /SAPSRM/CL_WF_PDO

Event: READY_FOR_WORKFLOW

Receiver type: WS 40000014 (main workflow)

Generalize Task:

set all tasks of task groups TG 40000003 and TG 40000007 as 'general'

Regards,

Masa