Question Re: How to create SUS Invoice related to multiple Purchase Orders or goods receipts in Spend Management Q&A

How to create SUS Invoice related to multiple Purchase Orders or goods receipts

Former Member — Mon, 29 Apr 2013 00:31:57 GMT

Dear consultants,

We are running SRM 7.0.

We have MM-SUS Scenario.

Is it possible to create one invoice in SUS related to multiple purchase order lines or goods receipts?

Thanks

Ezequiel

Re: How to create SUS Invoice related to multiple Purchase Orders or goods receipts

Former Member — Mon, 29 Apr 2013 07:52:49 GMT

The answer is "NO". This is one of the limitation with the SUS system.

SUS system supports multiple invoices per PO line item but not one Invoice for multiple purchase orders.

Re: How to create SUS Invoice related to multiple Purchase Orders or goods receipts

Former Member — Mon, 29 Apr 2013 13:16:05 GMT

Hi KP

Thanks for your quick response.

Do you know where can I find documentation on this limitation? Is it a OSS note or a comment in help.sap.com or in a Wiki ?

Thanks

Ezequiel

Re: How to create SUS Invoice related to multiple Purchase Orders or goods receipts

zoltan_keller — Tue, 30 Apr 2013 08:38:23 GMT

Hi Ezequiel,

actually the answer from KP is wrong. It is possible to create one invoice for multiple documents. The feature is called collective invoicing. There are some requirements that must be met, like the items from the different POs need to have the same currency, payment terms, also the logical system and logical system FI must be equal, etc. If all requirements are met, you will be able to create the collective invoice, otherwise an error message will be issued. To create such an invoice select create invoice option from the start screen, then select your document type like PO, ASN, etc. and select the multiple documents for which you want to create the invoice, finaly click on the create invoice button.

regards

Zoltan

Re: How to create SUS Invoice related to multiple Purchase Orders or goods receipts

Former Member — Wed, 01 May 2013 00:49:46 GMT

Hi Zoltan, Hi Ezequiel,

Collective Invoicing is for SAP SRM and not in SUS. Please refer the SAP help http://help.sap.com/saphelp_srm70/helpdata/en/e2/a6de554cc4475eb45c0becd6869354/content.htm for complete information on it.

For MM-SUS it is not possible. If not, please share your SAP help document here.

SUS system don't allow you to collect different PO under one invoice.

Thanks

Re: How to create SUS Invoice related to multiple Purchase Orders or goods receipts

zoltan_keller — Thu, 02 May 2013 06:34:58 GMT

Hi KP,

I have worked on and solved many messages regarding SUS collective invoice, so believe me it sure is available in SUS. Collective invoicing is a supported feature both in MM-SUS and SRM-SUS scenarios. Documentation which mentions it:

http://help.sap.com/saphelp_srm70/helpdata/en/46/54665610210db8e10000000a1553f6/frameset.htm

Or you can just refer to any of the following notes, created for this in both scenarios:

1026317

1330599

1152477

1617308

regards

Zoltan

Re: How to create SUS Invoice related to multiple Purchase Orders or goods receipts

Former Member — Thu, 02 May 2013 11:54:58 GMT

Hello Zoltan,

You are right and thanks for the detailed explanation.

Thanks