Question Re: Please suggest improvement in SRM user creation process in Spend Management Q&A

Please suggest improvement in SRM user creation process

Former Member — Fri, 20 Aug 2010 14:30:52 GMT

Hello All,

We are trying to improve some of the processes by reducing / eliminating steps in our daily activities . I have started with the user creation part and it would help if you could suggest some improvements in our process.

Current process we are following is:

1. Creating user in Solution Manager by running report

2. Assigning system and roles in solution manager in SU01

3. Checking the user in SRM (production system) in SU01

4. Integrating the user to organization in SRM using users_gen

5. Assigning roles in EP

I am aware that following the above process for creating a single user will not take more than 3 to 4 mins but still i want to check if there is scope for improvement.

Thanks in advance.

Muzamil

Re: Please suggest improvement in SRM user creation process

Former Member — Fri, 20 Aug 2010 14:39:31 GMT

Hi Muzamil

collect all data once in a week and update them via .CSV file

and upload them . so in one shot you can do for all the users.

keep the spread sheet and collect all data ( name , mail id , user id , org id )

Muthu

Re: Please suggest improvement in SRM user creation process

Former Member — Fri, 20 Aug 2010 18:03:04 GMT

Thank you for the suggestion. I will work on this for integration but could you suggest anything for user creation and role assignment in Solution Manager?

We have some other system also linked to solution manager now. So, is it possible to have a special variant while creating SRM users in solution manager, so that the default system and roles will be assigned automatically?

Re: Please suggest improvement in SRM user creation process

Former Member — Fri, 20 Aug 2010 18:17:33 GMT

T0001;TAMmil;5xxxx;dummyatSER.COM;IN;SAP_EC_BBP_EMPLOYEE

T0002;KANDAn;5xxx;dummyatUSER.COM;IN;SAP_EC_BBP_EMPLOYEE

Copy the aove text into excel file and save as .csv file (comma livited) and open the file as notepad.

you need to do following changes depends on your org structure.

5XXXXXX- your org num -where do you want to upload.

in- your country

Re: Please suggest improvement in SRM user creation process

Former Member — Sat, 21 Aug 2010 00:23:08 GMT

Thanks alot Muthu for explanatory answer. Could you help me with an example here.

Lets say i am the user.

Name: Muzamil

Location: China

email: muzamilATxyz.com

T0001;TAMmil;5000023;muzamilATxyz.com;CHINA;SAP_EC_BBP_EMPLOYEE

T0002;KANDAn;5000023;muzamilATxyz.com;CHINA;SAP_EC_BBP_EMPLOYEE

Is the format above format correct? i have one more question here, isn't it required to include the USER ID in the above format?

Please help.

Thanks in advance.

Re: Please suggest improvement in SRM user creation process

Former Member — Sat, 21 Aug 2010 03:20:11 GMT

go to USERS_GEN

copy user and employee data from template

upload users from file

execute action

here you can see

userid, last name and org id or mandatory.

the given order is very important

muthu

Name:

Location: China

email: muzamilATxyz.com

T0001;Muzamil;5000023;muzamilATxyz.com;CN;SAP_EC_BBP_EMPLOYEE

T0002;MUTHU;5000023;muzamilATxyz.com;CN;SAP_EC_BBP_EMPLOYEE

t0001 and t0002 are user id for muzamil and muthu

5xxxx- your org where you want to integrate

CN - org structure , address tab - CN you can see

Re: Please suggest improvement in SRM user creation process

Former Member — Sat, 21 Aug 2010 04:01:31 GMT

Thanks alot again Muthu... That was very helpful.