Question Re: Business Partner based License in SAP GTS in Financial Management Q&A

Business Partner based License in SAP GTS

former_member977807 — Mon, 19 Aug 2019 13:08:05 GMT

Hi All,

We have a requirement to determine License type based on business partner.

License needed only for few Customers and if Sales Documents created for these customers, then license gets determined.

If Sales Documents created for other than these customers (Not maintained in License Master) then these documents are blocked for License. But originally these customers do not require any license.

I can create a custom table and maintain list of customers but is there any way we can achieve this requirement in standard functionality?

Regards,

Chalapathi G

Re: Business Partner based License in SAP GTS

Former Member — Mon, 19 Aug 2019 14:30:30 GMT

Hi Chalapathi,

Firstly, you need to do some config when defining licenses. Check the flag "Business Partner" in the "Objects to be Checked "section of defining the license configuration. This means license is only valid for specific partners during automatic license assignment. Also make sure to maintain a value for the field Business Partner in the "Objects That Can Be Maintained in License" section of defining the license (configuration). This then allows to maintain business partners in the license. During automatic license assignment, if the business partner in the sales document matches with that of the license, that license is assigned (Of course, it checks all other criteria that is maintained). During manual license assignment, there is no such check so you can assign any (valid) license.

Regards,

Satish

Re: Business Partner based License in SAP GTS

former_member977807 — Mon, 26 Aug 2019 06:39:36 GMT

Hi Satish,

It is a standard settings for license check for the business partners. If we do the above config settings then system is looking for license document for all business partners, irrespective of the Business partners that we maintained in License Master data.

For Example,

Sales Document License Master data

Partner 1000 Partner 2000

In the above example, Partner 1000 doesn't require any license and that is the reason it is not maintained in the License Master data.

But still my Sales Order is getting blocked for Legal Control.

Regards,

Chalapathi G

Re: Business Partner based License in SAP GTS

gnishant — Mon, 26 Aug 2019 06:58:28 GMT

Chalapathi, what is the criteria to determine which customers will need a license.

Re: Business Partner based License in SAP GTS

Former Member — Mon, 26 Aug 2019 12:50:22 GMT

Hello Chalapathi,

You will have to make use of the partner functions in that case. Mention the partner functions in the config (in the same place).

Regards,

Satish

Re: Business Partner based License in SAP GTS

pecas777 — Tue, 27 Aug 2019 20:36:45 GMT

Hi Gurrum, Unfortunately, when you activate a check object, the license will require partner when it meets criteria and will also be required for review when it doesn't. There is no option to only block when the value does exist, unless you create an alternate license (NLR) that has every single other customer listed. That would be a cumbersome design.

If you're saying you only want to block when specific customer is on an order and every other order can be released, then I agree, you probably need customization.

Jessica