Question Re: PO workflow approval for PPV in Enterprise Resource Planning Q&A

PO workflow approval for PPV

nevin_philip — Wed, 26 Mar 2025 13:26:02 GMT

Hi Team,

I wanted to check if there are options where we could trigger a workflow based on PPV alerts when a purchase order is created. We would have a centralized buying team which might not look at the standard warning for PPV and hence I wanted to check if there are options if there is an efficient way to handle PPV approvals specifically for PO with multiple lines

Re: PO workflow approval for PPV

jagdeepsingh83 — Wed, 26 Mar 2025 16:24:17 GMT

Are you using PPV as a purchase group or do certain material groups belong to that identification on the PO?-- if you are in S/4 you can make use of a custom workflow or RPA that would able to trigger the email --

You can also explore if there is anything available in Situation Handling on Purchase orders that can send alerts for specific criteria that are met.

If not on S4 then you can use ME2N set up as a batch job to send the POs meeting the specific criteria at a defined frequency of the job.

Re: PO workflow approval for PPV

nevin_philip — Mon, 31 Mar 2025 14:16:46 GMT

If there is a purchase price variance for any of the lines in the purchase order , we wanted to trigger a workflow to review the variance. Custom workflow can be done but I am thinking this can be done only if we code the manual calculation to determine PPV. Not sure if there is any other way. Situation handling can trigger an email to the required team which is a good option but it does not trigger an approval workflow

Re: PO workflow approval for PPV

jagdeepsingh83 — Mon, 31 Mar 2025 15:11:48 GMT

Are you using a Flexible workflow on the PO approval or release strategy ?--

if release strategy --there is a way you setup the % age allowed and if that exceeds then you can retrigger the release strategy.

Also if any price changes happen the best way to make sure you track them on the PO using the version management -(it is best practice to use version management)- then you can trigger an email using the output management or BRF plus to respected users.

As i mentioned earlier --you have different options depending upon which approach you take.

Re: PO workflow approval for PPV

nevin_philip — Tue, 01 Apr 2025 02:52:42 GMT

thanks Jagdeep. The % you are mentioned i believe is a percentage change is a change to the cost after saving?I wanted to trigger based on the PPV percentage

Re: PO workflow approval for PPV

jagdeepsingh83 — Tue, 01 Apr 2025 03:05:32 GMT

if you using Flexible workflow --SPRO--Materials Management -->Purchasing-->Purchase Order-->Flexible Workflow for Purchase Orders-->Manage Conditions to Restart Flexible Workflow for Purchase Orders in the configuration

if you are using release strategy -->Release Procedure for Purchase Orders-->Define Release Procedure for Purchase Orders-->Release indicator

Whatever your final release indicator against that indicator --PO is fully approved you can set %age as below options --Maintain the entry--6 against it-- and test it out.

1 Cannot be changed

2 Changeable, no new determination of strategy

3 Changeable, new release in case of new strategy

4 Changeable, new release in case of new strat. or val. change

5 Changeable, new release if new strategy/outputted

6 Changeable, new rel. if new strat. or value change/outputted

Changeable, new release in case of new strategy