Re: Event Triggering

Former Member — Wed, 02 Apr 2008 22:30:22 GMT

hi kareena,

Purpose

In the course of improving customer focus, it is ever more important for businesses working with

make-to-order production, to be able to react quickly and flexibly to the wishes of the customer.

The majority of products, particularly in plant engineering and construction and mechanical

engineering, are very complex and customer specific. In response to customer requirements

postprocessing of the BOMs in the construction is often required. Often assemblies are also

constructed from scratch for a customer.

Implementation considerations

Order BOMs can be used in various commercial processes. In this documentation two sample

processes are described, in order to demonstrate the different purposes. Naturally elements of

the two processes can be combined.

• You create a product with many variants and work with the variant configuration. You create

an order BOM in order to react to the special wishes of the customer, which you can not

foresee in your configuration model. For single assemblies extra construction products may

be required.

See:

Sales order processing for products with many variants [Page 12]

• You create complex products for large, capital-intensive projects, such as those in plant

engineering and construction. Each of your products is a unique specimen, specially

constructed to meet the requirements of your customers. For different core components, you

use material BOMs that you partly modify for a specific order. However, for each sales order,

you also construct a part of the assemblies from scratch.

See:

Sales order processing with engineer-to-order production

Integration

Order BOMs are supported in the following components:

• SD - Sales

• LO – Variant Configuration

• LO – Engineering Change Management

• PP – Routings

• PS – Project System

• CO – Costing

• PP – Requirements planning

• PP – Production orders

Order BOMs (PP-BD-BOM) SAP AG

Order BOMs (PP-BD-BOM)

8 April 2001

Features

All changes, carried out by the design team, to fulfil the customer requirements for an assembly,

are saved in an order BOM. The material BOMs of the standard product are not changed This

allows the design the greatest possible freedom with the customer-specific development.

Furthermore, order BOMs guarantee total integration into the logistics value chain. An assembly

that has been specially designed or changed for a customer, is uniquely identified in the logistics

processes with sales order, sales order item and material.

You can create order BOMs for either configurable or non-configurable assemblies. During the

integration of variant configuration and order BOMs, it is guaranteed that you can process, in the

order browser, an order BOM, for example, which you created in variant configuration.

In the order browser you get an overview of the multi-level BOMs of a sales order item and you

can navigate to the various process and evaluation functions for order BOMs.

SAP AG Order BOMs (PP-BD-BOM)

Order BOM

April 2001 9

Order BOM

Definition

A bill of material, which is generated from a material BOM and is modified for a specific sales

order. The material BOM, however, does not change.

An order BOM is generated when a material BOM is changed for a specific order.

Use

You use an order BOM if you want to change the bill of material for a material, to meet the

requirements of a single sales order. Since the changes only affect this one sales order, you do

not want to change the material BOM. However, you do not want to maintain any new material

master records either.

For example, as a make-to-order manufacturer, you supply complex products with

numerous variants. To do this, you use variant configuration in the SAP System.

However, since each customer has different requirements, you cannot plan all

product variants in advance. In these cases, you generate order BOMs in variant

configuration. You can then modify these order BOMs to completely fulfill the

customers’ product requirements.

Structure

An order BOM has the same structure as the material BOM from which it is generated.

A BOM that is created with reference to a specific sales order is described as an order BOM. A

sales order number, a sales order item and a material number uniquely identify an order BOM.

Both material BOMs and order BOMs can be contained in the multi-level BOM for the material

that you entered in a sales order item.

• Material BOMs are used for order-independent assemblies, in other words, assemblies that

are not changed.

• You use order BOMs for assemblies that you change for a specific sales order.

Example

You have entered material A in a sales order item. The BOM for material A contains components

B and C, which are themselves assemblies.

The bill of material for material C is extended for a specific sales order with component H (see

graphic). An order BOM is generated from material BOM C.

Creating an Order BOM

Order BOMs (PP-BD-BOM) SAP AG

Order BOM

B C

D E F G

B C

D E F G H

Material BOMs

Order BOMs

Material BOMs

SAP AG Order BOMs (PP-BD-BOM)

Hints on Terminology

Order BOM

The terms Order BOM [Ext.] and sales order BOM are interchangeable.

An order BOM is often created by engineering/design, for instance, if you have to redesign an

assembly to fulfill customer requirements.

You should not confuse creating an order BOM with changing the component

overview in a production order, where it is not the product’s bill of material but rather

it’s components that you change, without altering the material BOM.

The component overview in a production order is often changed by work schedulers,

if, for example, a component, which is not available due to a bottleneck, has to be

replaced. In this case you do not create an order BOM.

Finished Product, Semi-Finished Product, Raw Material

In this documentation we describe a material that:

• was entered as a finished product in a sales order item

• is, as a semi-finished product, simultaneously a BOM item and header for an assembly

• is, as a raw material, a BOM item but not a header for an assembly

As a rule these descriptions correspond to the material types in the material master record.

However, there is not necessarily any relationship between the material type and the use in a

multi-level BOM. The material type can differ from the use in a multi-level BOM.

Order BOMs (PP-BD-BOM) SAP AG

Sales Order Processing for Products with Many Variants (Desc.)

Sales Order Processing for Products with Many Variants

(Desc.)

Example: Configurable PC

In this example, the sales order processing for a product with many variants is presented with a

configurable PC. This is an example of a process, the elements of which are combined with

elements from other processes.

Purpose

As a PC manufacturer you offer your customers the opportunity to determine the configuration of

their computer themselves at the point of purchase. Your customers can choose from different

variants for specific components such as the processor or the hard disk. You then produce the

computer to the individual requirements. To do this, you use variant configuration in the SAP

System.

Sales and Distribution and Technical Post Processing

The processing of a BOM is carried out in two steps:

1. In sales and distribution you carry out the characteristic value assignment on the top level.

With the help of the object dependencies, the system selects the components that meet

this characteristic value.

2. Afterwards you carry out technical post processing.

Here, you assess the characteristics for the subordinate assemblies. If you want to carry

out sales-order-specific modifications to a BOM, you create an order BOM.

Sales and distribution:

Characteristic value

assignment

Design:

Technical post-processing

Creating an order BOM

• Configurator

• Order browser

SAP AG Order BOMs (PP-BD-BOM)

Sales Order Processing for Products with Many Variants (Desc.)

April 2001 13

In future, the master data for the packaging machine PM-1000 will be available in the

IDES. Using this example data you can see for yourself the sales order processing

for a configurable product with order BOMs.

Note that the order browser, in which you can create order BOMs for nonconfigurable

materials, is available to you after Release 4.6A. In certain

circumstances this makes it unnecessary to maintain the phantom configuration

profiles.

Order BOMs (PP-BD-BOM) SAP AG

Sales Order Processing for Products with Many Variants (Struct.)

14 April 2001

Sales Order Processing for Products with Many Variants

(Struct.)

Prerequisites

Master data

You have created a super BOM for the configurable PC. Apart from the non-variable parts that

exist in all of your PCs, this super BOM also contains variable parts that your customers can

choose from:

• In the BOM you have entered more than one processor (CPU), more than one hard disk

(HD), and more than one memory module (RAM). These are all variable parts. You have

maintained the object dependencies for each of these items.

• Furthermore, you have entered the fan with the material number L-05 in the BOM. This fan is

used in all PCs and is not selected in the variant configuration. This is a non-variable part.

• In the configuration profile of the PC, you have defined that order BOMs are saved as resultorientated.

Along with the result-orientated order BOM, the configuration result is saved with

the manual changes. For more information, see Creating Result-Oriented Order BOMs [Page

41]

Super BOM

CPDU L-05

HDEE

RAEME

Process Flow

1. You enter a sales order for the configurable PC.

2. When you enter the sales order, the system asks you to assign the characteristics. You

assign the characteristics according to the wishes of the customer.

With the help of the object dependencies, the system automatically selects specific items

from the super BOM.

a. The customer chooses the processor with 550 MHz.

SAP AG Order BOMs (PP-BD-BOM)

Sales Order Processing for Products with Many Variants (Struct.)

April 2001 15

b. The sales employee assigns the characteristic processor with "550".

c. With the help of the object dependencies, the system automatically selects the processor

with 550 MHz.

Super BOM after Characteristic Value Assignment

L-05

CPUD-550 RAME-2E56

HD-E1E2

3. You save the sales order.

The system saves the characteristic value assignment with the sales order.

4. You carry out technical postprocessing of the BOM.

The technician determines that, in certain circumstances, the fan, which you normally

install in your computers, is not sufficient for prolonged usage in this computer

configuration. Therefore he decides to replace the fan in the computer for this customer,

with a stronger one.

Since you only want to install the stronger fan into this PC, you create an order BOM. In

the order BOM, you exchange the standard fan for the stronger one with the material

number L-20. This change only affects the order BOM for this sales order, the material

BOM on the other hand remains unchanged.

Order BOM after Fan Replacement

CPU-550 HD-12 RAM-256 L-20

Order BOMs (PP-BD-BOM) SAP AG

Sales Order Processing for Products with Many Variants (Struct.)

16 April 2001

You can create an order BOM in two different functions:

− Configuration [Page 34]

− Order browser [Page 51]

5. You execute a MRP run.

The system generates planned orders to cover the requirements. The order BOMs are

also taken into account.

6. You convert the planned orders into production orders.

The system transfers the order BOMs into the component overview of the production

order. The order plans are also automatically taken into account by the system.

At any time during this process you can execute an order BOM cost estimate.

• During the design process it is already possible to execute order BOM cost estimates for

individual assemblies.

• When the design for the entire product is completed, you execute a sales order cost estimate

for the entire multi-level BOM for a sales order item, in the sales order.

SAP AG Order BOMs (PP-BD-BOM)

Sales Order Processing with Engineer-to-Order Production

April 2001 17

Sales Order Processing with Engineer-to-Order

Production

Example: Turbine

In this example, the sales order processing for complex products in the engineer-to-order

production, such as a turbine, is presented. This is an example of a process, the elements of

which are combined with elements from other processes.

Purpose

As a manufacturer of turbines you produce your products for large, capital-intensive projects.

Since you specially tailor each turbine to the requirements of your customers, each sales order

involves you spending a great deal of time on design and development.

You can pre-plan one part of your assembly. In your SAP system, you have created material

BOMs for all of the assemblies that you produce in either an identical or slightly modified form.

For each sales order, you modify pre-planned assemblies and, when necessary, design new

assemblies from scratch. The design takes place in a bottom-up-process, in other words you

design assemblies on the lower levels of a multi-level BOM and later insert them into the higher

levels.

Design and production take place partly parallel to each other: Some assemblies have a long

replenishment lead-time. You start the production of these assemblies at a time when you are

still designing other assemblies.

Prerequisites

Master data

You have created a material BOM for your T-20000 turbine, which contains, among other things,

the following components:

T-20100 Turbine casing

T-20200 Running gear

T-20300 Generator

T-20400 Control unit (rack)

Some of these components are themselves assemblies.

Process Flow

In the course of the sales meeting you realize that the T-20000 turbine, for which you have

already created a material BOM, is the closest match to the requirements of the customer.

However, sales-order-specific modifications are necessary for several assemblies.

Furthermore, the customer requires an extra coolant pump due to the climatic conditions at the

usage site. Due to the high density of sand and dust particles at the usage site, the casing of the

coolant pump has to be especially protected to avoid the penetration of such particles.

Order BOMs (PP-BD-BOM) SAP AG

Sales Order Processing with Engineer-to-Order Production

18 April 2001

Until now, you have not produced a coolant pump that matches these criteria. Therefore, you

also do not have a material BOM for it. You have to design this coolant pump especially for this

customer.

1. You create a sales order.

In the sales order item 10 you enter the material T-20000.

2. You create a project with the number T-22223.

You create a network. You maintain the reference points in the network operations.

3. You want to carry out sales-order-specific modifications to the turbine casing and the running

gear. To do this, you fix the corresponding BOM in the order browser.

The system then creates order BOMs as copies of material BOMs. You carry out the

necessary changes to these order BOMs so that the product matches the customer

requirements. The changes that you make to an order BOM do not affect the material

BOM with the same material number.

T- 20210 T- 20220 T- 20230

T- 20000

T- 20100 T- 20200 T- 20300 T- 20400

T-20000

Sales Order

In the sales order item there is a material with a BOM

Order BOM is linked to the sales order and the sales order item

4. You design the extra coolant pump especially for this sales order. You do not yet know at

which point you are going to integrate the coolant pump into the multi-level BOM. You create

the following data in the SAP system:

a. You create a new material with the material number P-110 for the coolant pump.

b. You manually create an order BOM for the material P-110.

You see a detached order assembly [Page 23]. The detached order assembly is

linked to the sales order item but not, however, to the multi-level BOM.

SAP AG Order BOMs (PP-BD-BOM)

Sales Order Processing with Engineer-to-Order Production

April 2001 19

T- 20000

T- 20300 T- 20400

T- 20210 T- 20220 T- 20230

T- 20100 T- 20200

P-111 P-112

Detached

Order

Assembly P-110

T-20000

Sales Order

In the sales order item there is a material with a BOM

Order BOM is linked to the sales order and the sales order item

5. Once you have designed the coolant pump P-110, you want to start the production

immediately so that it is available on time. Therefore it is not essential that the design for the

entire turbine is completed.

See also:

Assemblies with a Long Replenishment Lead Time [Page 21]

a. You create a network operation for the assembly of the coolant pump P-110.

b. You maintain the reference points in the network operation and in the BOM items.

c. You transfer the order BOM for the coolant pump P-110 to Project System.

If you trigger a multi-level BOM transfer for the T-20000 turbine, the coolant pump P-

110 is not transferred with it because it has no relation to the header material for the

T-20000 multi-level BOM. Therefore you have to trigger a BOM transfer especially

for P-110.

To ensure that the requirements are later correctly allocated in the final BOM

transfer, you first generate preliminary requirements.

The system assigns the BOM items to network operations with identical reference

points. The components of the coolant pumps P-111 and P-112 are therefore

assigned to the network operation 3000.

Order BOMs (PP-BD-BOM) SAP AG

Sales Order Processing with Engineer-to-Order Production

20 April 2001

Product View:

BOM

Product View:

BOM

PROC1, PROC2,

PROC3, PROD,

ASSBLY: Reference

Points

Turbine

Project View:

WBS

+ Net Work

Project View:

WBS

+ Net Work

T- 20000

T- 20300

PROC3

T- 20400

PROC3

T- 20210

PROC2

T- 20220

PROC2

T- 20230

PROC2

3000 PROC1

Advance

Procurement

3100 PROC2

Procurement

for Production 5000

ASSBLY

Turbine

3200 PROC3 Assembly

Procurement

for Assembly

4000 PROD

Production

T-20200

T- 20100 T- 20200

P-111

PROC1

P-112

PROC1

Detached

Order

Assembly

P-110

6. Now you want to generate planned orders in MRP for the coolant pump components. To do

this, you carry out the following steps:

a. You determine that the network operation 3000 (advance procurement) is relevant to

requirements.

b. You execute a planning run.

The system generates planned orders for P-111 and P-112, which you can convert

into production orders.

7. At a later date you finish the design for the entire product.

a. You include the coolant pump P-110 in the BOM for the T-20000 turbine.

b. You determine that all network operations are relevant to requirements.

8. You trigger a BOM transfer for the T-20000 turbine again.

The system settles the preliminary requirements generated by the first BOM transfer

against the newly generated requirements.

SAP AG Order BOMs (PP-BD-BOM)

Assemblies with a Long Replenishment Lead Time

April 2001 21

Assemblies with a Long Replenishment Lead Time

Purpose

It is often necessary to obtain an assembly with a long replenishment lead-time before the design

of the entire product is completed.

In the turbine T-20000 you require an extra coolant pump. You have to start early

with the production of the pump so that it is available on time. However, the design of

the entire turbine is not yet complete. You can not yet decide at which point you are

going to integrate the second pump in the multi-level BOM for the sales order item.

Process Flow

You have already created the sales order.

1. You create an order BOM for a material that is not yet included in the multi-level BOM for the

sales order item.

This type of assembly is referred to as a Detached order assembly [Page 23].

2. You generate preliminary requirements for the detached order assembly.

When you execute a requirements planning run for the material of the sales order

item, only the assemblies that exist in the multi-level BOM are included. If a detached

order assembly has a long replenishment lead time, it may be necessary to generate

requirements even before the design of the entire product is completed

You have the following options:

− You can create a planned independent requirement for an assembly that is not

contained in the multi-level BOM for the sales order item. You assign this

planned independent requirement to the sales order. The assembly can have

either an order BOM or a material BOM.

See: Material Requirements Planning for Detached Order Assemblies [Page 118]

− When you work with Project System, you can transfer a detached order

assembly to Project System and generate preliminary requirements.

See: BOM Transfer to Project System [Ext.]

3. You execute a planning run.

The system generates planned orders, which you can convert into production orders.

4. You continue with designing the whole product.

In the order analysis [Page 67] of the order browser, you have an overview of all

detached order assemblies for a sales order item. During the design process you decide

at which point to insert the detached order assembly into the multi-level BOM.

5. You include the header material of the detached order assembly as an item in an assembly

in the multi-level BOM for the sales order item.

Order BOMs (PP-BD-BOM) SAP AG

Assemblies with a Long Replenishment Lead Time

22 April 2001

This causes the detached order assembly to become integrated in the multi-level BOM.

See also:

Detached Order Assembly [Page 23]

SAP AG Order BOMs (PP-BD-BOM)

Detached Order Assembly

April 2001 23

Detached Order Assembly

Definition

An assembly whose BOM was created with reference to a sales order, but whose header

material however, is not a component in the multi-level BOM for the sales order item. A detached

order assembly is assigned to a sales order but has not yet been inserted into the multi-level

BOM for the sales order item.

Structure

A detached order assembly has the same structure as a normal assembly, however, it has the

following special features:

• It was created with reference to a sales order item.

• Its header material has not yet been inserted into the multi-level BOM for the sales order

item.

This means that a detached order assembly has:

• A reference to the sales order and to the sales order item

• No reference to the multi-level BOM of the material that you entered in the sales order item

Bill of Material with a Detached Order Assembly

Order BOMs (PP-BD-BOM) SAP AG

Detached Order Assembly

24 April 2001

B C

D E F G

Detached Order Assembly

I J

Order 821

Order Item 10

Item 10: A

Sales Order

821

The components of a detached order assembly can themselves also be assemblies.

See also:

Creating a Detached Order Assembly [Page 28]

Inserting a Detached Order Assembly [Page 29]

Example: Detached Order Assembly [Page 25]

SAP AG Order BOMs (PP-BD-BOM)

Example: Detached Order Assembly

April 2001 25

Example: Detached Order Assembly

The material BOM for material A contains components B and C, which are themselves

assemblies. The material BOM for material C contains components D and E and the material

BOM for material C contains components F and G.

Multi-Level Material BOM

B C

D E F G

You create a sales order with the number 821 for customer "Jones". You enter material A in item

10 of sales order 821.

For the Jones Company sales order, component H is to be added to the product. You have never

produced component H before, which means that you will have to design it first. Therefore you

create an assembly with reference to the sales order with material H as the header material. You

want to produce assembly H with materials I and J, which means that materials I and J become

items in this order assembly.

Bill of Material with a Detached Order Assembly

Order BOMs (PP-BD-BOM) SAP AG

Example: Detached Order Assembly

26 April 2001

B C

D E F G

Detached order assembly

I J

Order 821

Order Item 10

Item 10: A

Sales Order

821

The order assembly for material H now exists, however it is not yet integrated within the multilevel

BOM for the sales order item. Material H is to be inserted as a component into the bill of

material for material C. You insert material H as an item in assembly C and save this with

reference to the sales order.

Bill of Material with an Integrated Order Assembly

SAP AG Order BOMs (PP-BD-BOM)

Example: Detached Order Assembly

April 2001 27

B C

D E F G H

I J

821

Order 821

Order Item 10

Item 10: A

Sales Order

821

Order BOMs (PP-BD-BOM) SAP AG

Create Detached Order Assembly

28 April 2001

Create Detached Order Assembly

Use

You create a detached order assembly if, for example, you have to design, order or assemble

certain components, before the design of the whole product is complete. You do not have to

decide until later, at which point you want to insert the detached order assembly.

Prerequisites

You have already entered the material, into which you later want to insert the detached order

assembly, in a sales order.

Procedure

1. Choose Logistics → Production → Master data → Bills of material → Bill of material → Order

BOM → Create.

2. Create an order BOM as described in Creating an Order BOM [Page 53].

If the BOM header material that you entered in the initial screen is not available in the

multi-level BOM for the sales order item, you see a detached order assembly.

Result

In the order analysis the detached order assembly is shown on the tab page Detached.

A detached assembly is also created if you

− Delete an item in a bill of material, which is the header for an order BOM

− Delete a bill of material, that contains an item which is the header for an order

BOM

SAP AG Order BOMs (PP-BD-BOM)

Inserting a Detached Order Assembly

April 2001 29

Inserting a Detached Order Assembly

To insert a detached order assembly into the multi-level BOM for the sales order item:

You are in the order browser.

1. Check whether the BOM, into which you want to insert the detached order assembly, is an

order BOM.

If this is not the case, fix the BOM in the order browser first.

2. In the order browser, right click on the header of the assembly in which you want to insert the

detached order assembly, and select Change.

The item overview of the order BOM appears.

3. Enter a new item for the material of the detached order BOM and save.

The assembly is inserted in the multi-level BOM for the sales order item. In the order

analysis the order assembly is shown on the tab page Order BOMs.

Order BOMs (PP-BD-BOM) SAP AG

Entering a Sales Order

30 April 2001

Entering a Sales Order

Prerequisites

If you are working with sales order BOMs for configurable materials, you can define, in the

configuration profile for the configurable material, whether characteristic value assignment for

lower-level components for the sales order BOM is possible from the sales order.

If you wish to carry out characteristic value assignment for lower-level components in the sales

order, you need to select the indicator Maintenance in order allowed in the configuration profile

for the material. This means it is possible to go from the sales order to maintaining sales order

BOMs, via the Engineering button, in order to carry out characteristic value assignment for lowerlevel

components here.

It is not possible to process the sales order BOM in the sales order.

Process Flow

Characteristic Value Assignment for Lower-Level Components not Allowed in the Sales

Order

1. Enter a sales order and enter the configurable material as an order item (see also Item

Categories for Configurable Materials [Ext.]).

You can find out how to create a sales order by reading the Sales document in the

section Create Sales Order [Ext.].

2. You will get to the characteristic value assignment screen by assigning characteristic

values for the material characteristics. Depending on the characteristic value, the object

dependancies are evaluated for the configuration profile, the characteristics and

characteristic values.

3. The bill of material is not exploded in the sales order. Lower-level configurable materials

cannot be assigned characteristic values in the sales order.

4. The header material is displayed as an order item in the sales order.

5. Once you have saved the sales order, you can process the bill of material for the sales

order, using the function Bill of Material → Order BOM → Maintain (Multi-Level) in the bill

of material menu. As a result, the assignment of characteristic values for the material

from the sales order can only be displayed, and not changed.

Characteristic Value Assignment for Lower-Level Components Allowed in Sales Order

1. Enter a sales order and enter the configurable material as an order item (see also Item

Categories for Configurable Materials [Ext.]).

You can find out how to create a sales order by reading the Sales document in the

section Create Sales Order [Ext.].

2. You will get to the characteristic value assignment screen by assigning characteristic values

for the material characteristics. Depending on the characteristic value, the object

dependancies are evaluated for the configuration profile, the characteristics and

characteristic values.

3. Choose the Engineering button, in order to process the bill of material.

- characteristic vaule assignment from the sales document is not displayed

SAP AG Order BOMs (PP-BD-BOM)

Entering a Sales Order

April 2001 31

- you can assign characteristic values for the lower-level configurable materials.

- you can change the bill of material specifically to the sales order.

4. Save your changes.

The bill of material is stored outcome-oriented.

5. Choose the Sales button, in order to get back to the sales order.

Changes, which you make when valuating the material, can have effects on the

order BOM.

6. The header material appears as an order item in the sales order.

Order BOMs (PP-BD-BOM) SAP AG

Blocking Requirements

32 April 2001

Blocking Requirements

Use

You can block the generation of requirements until the processing of order BOMs is completed.

In this way, you can prevent the system from generating requirements during the planning run,

for assemblies that are still to be post-processed in the design.

Features

You can stop the generation of requirements on different levels:

• in the schedule line category in the sales order item

A requirement generation is stopped by some schedule line categories, for example, in

the standard system, by the schedule line category CN. At the time when you want to

generate requirements, set the schedule line category CP for example. This schedule

line category allows the generation of requirements in the standard system.

In Customizing SD you define, for specific combinations of item categories and MRP

types:

• Which schedule line category the system recommends as standard.

• Which schedule line categories can be set manually.

In Customizing SD choose Sales→ Sales document → Schedule lines → Assign

schedule line categories.

• for configurable BOMs, you can stop it in the configuration status in variant configuration

See also:

Transfer of requirements using blocked configuration [Ext.]

• In the BOM status

You define the status of a BOM in Customizing BOMs, by choosing General Data →

Define BOM status [Ext.].

You set the status of a BOM in the detail screen of the BOM header [Ext.].

SAP AG Order BOMs (PP-BD-BOM)

Creating an Order BOM

April 2001 33

Creating an Order BOM

Purpose

You create an order BOM if you work in make-to-order production and want to respond to special

customer wishes, or if you are manufacturing a product, which you have never before produced

in that form. You want to change one or more assemblies specific to a particular order, without

having to change the material BOM.

Process Flow

When you create an order BOM, there are two different possible process flows. Which of the two

processes is relevant to you depends on whether or not you work with variant configuration.

• If you work without variant configuration, create an order BOM for a BOM to which you want

to make order specific changes. Then, change the order BOMs according to customer

requirements. You call up all the functions of the order browser. For more information, see

Creating Order BOMs Without Variant Configuration [Page 52]

• If you do work with variant configuration, assign values to the characteristics for the material

in the sales order item, or the configurable assemblies. If necessary, also make manual

changes to the configurable assemblies. When you save the configuration, the system can

generate order BOMs. For more information, see Creating Result-Oriented Order BOM [Page

41] If you need to, also create order BOMs for non-configurable materials (similarly to the

process without variant configuration) using the order browser.

Material BOMs and order BOMs exist in the system independently of each other.

When you create an order BOM and afterwards, make changes to the material BOM

with the same material number, then the changes do not take effect in the

subsequent processes (for example, planned orders, production orders, purchase

requisitions and so on). However, material BOMs and order BOMs are merged in the

variant configuration. At the same time, changes you made to the material BOM then

take effect in the order BOM. You can find further information in Merging with Global

Material BOMs [Page 49]

Order BOMs (PP-BD-BOM) SAP AG

Order BOMs for Variant Configuration

34 April 2001

Order BOMs for Variant Configuration

Purpose

Products that are made to order in plant engineering and construction and mechanical

engineering are generally very complex and are specific to one customer. For this reason, you

cannot define a BOM entirely in advance. Once you have created your sales order, you need to

make manual changes to the BOM by creating an order BOM especially for the sales order,

without changing the original BOM.

An order BOM is identified by the sales order, sales order item, and material number.

In variant configuration, you can work with 2 types of order BOM. The difference is in the way

they are saved:

• Knowledge-Based Order BOM [Page 39]

The order BOM is saved as a copy of the super BOM with manual changes and

dependencies.

• Result-Oriented Order BOM [Page 41]

The configuration result is saved as an order BOM, with manual changes but without

dependencies.

Process Flow

1. You create a sales order for a material (see Creating Sales Orders [Ext.]). The material is

configured in the sales order. You cannot configure the configurable assemblies of the BOM

in the sales order. The explosion of your structure is not displayed if the Engineering view is

selected in the configuration profile.

You can also create an order BOM for a quotation. However, you cannot copy the

order BOM for a quotation to a sales order.

2. Once you have entered the sales order, you can use the maintenance function Bill of Material

→ Order BOM → Maintain (Multi-Level) to process the BOM The order BOM maintenance

function explodes the entire structure of the order BOM. You can configure the configurable

assemblies.

The engineering process determines which assemblies need to be changed and which

new assemblies are required.

You can make the following changes to a BOM:

– Change BOM items (for example, quantity)

– Add items

When you add an item, change the item number. The default is always the number

of the item you selected. However, each item number should only occur once in a

BOM.

– Delete items

– Copy items

SAP AG Order BOMs (PP-BD-BOM)

Order BOMs for Variant Configuration

April 2001 35

– Cut items

– Specify class items manually

Creating the order BOM is known as fixing. Order BOMs are created individually for each

assembly. If you fix the BOM of the header material, you do not necessarily fix the BOMs

of subordinate configurable assemblies (exception: Top-down setting).

3. Once you have finished processing the BOM structure, you can start to release assemblies

for MRP.

Result

You create an order BOM by fixing the BOM of a material. The BOM is fixed if one of the

following applies:

• Manual changes are made to assemblies

• The configuration profile for the assembly has the Automatic fixing indicator or you choose

Fix on the result screen of the maintenance function

Restrictions in BOM Maintenance

• BOMs of non-configurable assemblies are not exploded.

• In a knowledge-based order BOM, you can only process configurable assemblies that have

the Order BOM setting in their configuration profile. In a result-oriented order BOM, you can

maintain all assemblies.

• Characteristic values can only be assigned to configurable assemblies that have the Order

BOM setting.

• If you use engineering change management, you cannot use the change overview to display

change information, because the order BOM is a new BOM – not a new version of the

original BOM.

See also:

Process: Order BOM [Ext.]

Settings in the Configuration Profile [Page 38]

Order BOMs (PP-BD-BOM) SAP AG

Example: Order BOMs in Variant Configuration

36 April 2001

Example: Order BOMs in Variant Configuration

The material BOM of material A contains components B and C, which are assemblies. The

material BOM of material B contains components D and E. Component D has 2 variants that

have dependencies. According to the values assigned in the sales order, only one of these

variants is used. Similarly, component E has 3 variants. The following graphic shows this BOM

as a multi-level super BOM with all variants.

Multi-Level Super BOM

F G

DD EEE

Once you have assigned values to the characteristics of material B, it transpires that the second

variant of component D and the first variant of component E are selected. (The components that

are not used are shown in black in the following graphic.)

Multi-Level Super BOM After Characteristic Value Assignment and Before Fixing

F G

DD EEE

You fix the assembly. When you save the configuration result, the system generates an order

BOM for material B. If Result-oriented BOM is set in the configuration profile of the configurable

material, the system only creates the components that are used in the order BOM (see Creating

a Result-Oriented BOM [Page 41]). If this indicator is not set, the system creates an order BOM

that contains all components of the super BOM and the local dependencies as a copy,

referencing all other data (see Creating a Knowledge-Based BOM [Page 39]).

SAP AG Order BOMs (PP-BD-BOM)

Example: Order BOMs in Variant Configuration

April 2001 37

Order BOM After Fixing – Result-Oriented BOM

B C

D E F G

Order BOMs (PP-BD-BOM) SAP AG

Settings in the Configuration Profile

38 April 2001

Settings in the Configuration Profile

Use

In the configuration profile of a material, you can define various settings for processing order

BOMs.

• You can use the Result-oriented indicator to specify that the result of an order BOM is saved

as shown on the result screen in the configuration editor. See Creating a Result-Oriented

Order BOM [Page 41]

If this indicator is not set, the super BOM is saved with manual changes and dependencies,

not the configured BOM. See Creating a Knowledge-Based Order BOM [Page 39]

• You can allow value assignment for subordinate components of the order BOM in the sales

order.

To do this, the indicator Maint. in order allowed must be set in the configuration profile. You

can then use the Engineering pushbutton in the sales order to go to order BOM maintenance,

and assign characteristic values to subordinate components there.

You cannot process the BOM in the sales order.

• You can select the Automatic fixing indicator to specify that order BOMs are always saved for

a configurable material, even if no manual changes are made. This function becomes active

when you start the maintenance transaction for order BOMs. (in the BOM menu: Order BOM

→ Maintain Multi-Level).

If you do not select Automatic fixing, no order BOM is saved for the material until manual

changes are made or you choose the Fix pushbutton.

The settings for fixing [Page 46] are also read. If you select, for example, the Top-down

setting (the proposed values are Selected assys, Bottom-up, and Top-down), and Automatic

fixing in the configuration profile for a material, the entire structure is saved as an order BOM

when you save the order BOM.

• To enter default values for processing the order BOM, choose Fix or Fix/instantiate. You can

change these settings when you process the order BOM.

You can only define settings for instantiation [Page 43] if you select Result-oriented first.

See also:

Process: Order BOM [Ext.]

SAP AG Order BOMs (PP-BD-BOM)

Creating a Knowledge-Based Order BOM

April 2001 39

Creating a Knowledge-Based Order BOM

Use

When you create a knowledge-based order BOM, you copy the super BOM and you copy its

local dependencies with manual changes. All other data is referenced. You save the entire BOM

structure with all non-variable parts and variant parts, not the result of the BOM explosion. Every

time you call the configuration editor, and in subsequent processes (such as material

requirements planning), the order BOM is re-exploded according to the assigned characteristic

values, and the dependencies are re-processed.

Changes to global dependencies and classification take effect each time the order BOM is

reopened.

You cannot create knowledge-based order BOMs in the Order Browser [Page 51].

Prerequisites

You have created a material BOM for the material for which you want to create an order BOM.

The material BOM is a super BOM, containing all the components that could be used in the

finished product.

Configuration Profile

In the configuration profile [Ext.] of the material in the sales order item, and all configurable

assemblies that you want to save as order BOMs, the BOM explosion setting must be either

Single level or Multi level and the Order BOM indicator must be selected.

Relevance to Material Requirements Planning (MRP)

To ensure that order BOMs are relevant to MRP, set the Order BOM indicator in Customizing for

Material Requirements Planning, by choosing Planning → BOM Explosion/Routing Determination

→ Define BOM explosion control.

Features

1. You create a sales order and enter the configurable material as an order item.

2. In the sales order, you assign values to all sales-relevant characteristics of the top-level

material (single-level configuration).

3. In the BOM menu, you technically post-process the BOM by choosing Order BOM →

Maintain multi-level from the order BOM menu, assigning values to characteristics of

subordinate assemblies (multi-level configuration). You can change one or more configurable

assemblies manually on the result screen of the configuration editor.

If you insert a new item, the system checks whether it can use an order BOM that

exists for the component. If there is no order BOM, the material BOM is used.

4. Save the configuration result.

Order BOMs (PP-BD-BOM) SAP AG

Creating a Knowledge-Based Order BOM

40 April 2001

The first level of the configuration is often done by the sales department, whereas

the configuration on subordinate levels is done in engineering, for example.

However, the configuration on subordinate levels may also be done when the sales

order is created.

Restrictions

You cannot use the global reporting functions for BOMs, such as BOM comparison, here.

See also:

Processing Sequence for Dependencies [Ext.]

SAP AG Order BOMs (PP-BD-BOM)

Creating a Result-Oriented Order BOM

April 2001 41

Creating a Result-Oriented Order BOM

Use

The result-oriented order BOM means that the configuration result with manual changes is saved

as an order BOM. Dependencies are not saved. This means that the saved assemblies are

smaller than if you saved a copy of the super BOM.

Exploding the BOM in interactive configuration triggers an update using the material BOM.

Dependencies are processed, which means that changes to characteristic values can result in a

change to the structure. New items that are created in the material BOM are copied to the resultoriented

order BOM.

Prerequisites

On the Configuration parameters tab in the configuration profile, the settings Order BOM and

Result-oriented are selected.

System Performance

Exploding the BOM in non-interactive configuration (Low-Level Configuration [Ext.]) does not

process the dependencies again, so this way of saving improves system performance in

subsequent processes for configurable materials, such as material requirements planning (MRP).

Features

The procedure for creating a result-oriented order BOM is the same as for Creating a

Knowledge-Based Order BOM [Page 39].

The result-oriented order BOM has the following additional functions:

• Instantiation

If you change or configure assemblies when processing the order BOM, you can create

new material master records without leaving the processing function.

• Creating an order BOM without inclusion in the structure as a whole

You can use this function to create order BOMs before you know how they will be linked

into the structure as a whole.

Restrictions and Notes on BOM Maintenance

• BOMs of non-configurable assemblies are not exploded on the result screen, unless the Only

configurable assemblies indicator is deselected in the configuration profile.

• Characteristic values can only be assigned to configurable assemblies that have the Order

BOM setting.

If you insert a new item on the result screen, the system checks whether it can use

an order BOM that exists for the component. If there is no order BOM, the material

BOM is used.

Order BOMs (PP-BD-BOM) SAP AG

Creating a Result-Oriented Order BOM

42 April 2001

Activities

From the bills of material menu, choose Bills of Material → Order BOM → Maintain (Multi-

Level).

SAP AG Order BOMs (PP-BD-BOM)

Instantiating Configurable Materials

April 2001 43

Instantiating Configurable Materials

Use

A make-to-order product is identified in logistics processes by the sales order, order item, and

material. However, if a configurable material is configured in several different ways in one

configuration structure, logistics processes cannot always tell the difference.

To distinguish different configurable assemblies in a BOM that have the same material number,

the order BOM maintenance function supports instantiation.

Instantiation means creating a new instance, by creating a material variant – a new material

master – for the configurable material. This material master and the characteristic values

assigned to it are linked to the super BOM or order-specific BOM.

You cannot instantiate materials that are not configurable.

Prerequisites

Settings in the Configuration Profile and on the Result Screen

If you define the setting in the profile of the top-level configurable material, it is a default value. In

other words, the root profile determines the default starting point for the result screen. The setting

then has the same effect on all instances.

If you define the setting dynamically on the result screen, it also effects all instances. For

example, if you want to instantiate instance 7, the current global setting applies (for example,

selected assemblies).

Features

You can interactively influence the instantiation transaction.

• Number assignment

The material number can be assigned manually or internally.

• Default data

The data for the new material for each instance can come from either the original

material or another material that you select.

• Data maintenance

You can specify the industry sector, material type, and material description in a special

user interface for maintenance.

Instantiation Options

There are 3 types of instantiation:

• Selected assemblies:

The assemblies you select are instantiated.

• Top down:

The assembly you select and the entire structure below it are instantiated.

Order BOMs (PP-BD-BOM) SAP AG

Instantiating Configurable Materials

44 April 2001

• Bottom up:

The assembly you select and all the assemblies in a direct path above it are instantiated.

You define the scope of instantiation in the configuration profile.

The header material cannot be instantiated, even though it is possible to select it if you are using

the top-down setting.

See: Fixing Configurable Assemblies [Page 46]. The 3 types are illustrated here.

Variant Matching

To ensure that instantiation does not produce a deluge of new material master records, and that

one material number identifies one product, you can trigger type matching for variants before you

instantiate a material, to find out whether material variants already exist with the same values.

These material variants are proposed for you to copy.

Check for Identical Assemblies

The new material master created by instantiation is not generated until you save. On the

configuration structure screen and in the configuration browser, selection for instantiation is

shown as an icon.

When you save the instantiation, the system checks for identical assemblies. If the system finds

the same assembly with the same assigned values occurring more than once, it merges them to

form one material variant. However, this is only possible for materials that are selected for

instantiation.

Activities

Instantiating an Order BOM

1. From the bills of material menu, choose Order BOM → Maintain (Multi-Level), and go to the

result screen.

2. Select the assembly that you want to instantiate.

3. Choose Instantiate.

4. You see a dialog box in which you enter the material number, the industry sector, and the

material type. You can also enter a description and a template material for default data.

5. Confirm.

The material is now selected for instantiation. The new material master created by

instantiation is not generated until you save. On the configuration structure screen and in the

configuration browser, selection for instantiation is shown as an icon.

Undoing Instantiation to Reassign Values

1. On the result screen, select the header of the instantiated assembly or the assembly that is

selected for instantiation, and choose Delete.

2. The configurable material (KMAT) is now in its original position, and values can be assigned

or changed.

SAP AG Order BOMs (PP-BD-BOM)

Instantiating Configurable Materials

April 2001 45

Conflict with Instantiated Materials

Example: Material BIKE1 occurs multiple times in the BOM structure and was instantiated

several times to BIKE2. You want to change one of the material variants BIKE2 by inserting a

new material, such as a luggage rack, in the BOM. To avoid a conflict, you must instantiate

BIKE2 to BIKE3.

Material Variant and Template Material

The configurable material (KMAT) is instantiated to a material variant. Characteristic values can

no longer be assigned or changed, because the material variant is a stock material. This is not

the case with a KMAT.

Material variants are not configurable. A frequently occurring error is that the material master is

not complete, because the material type of the KMAT and the material type of the material

variant are different, and the material master record of the KMAT does not contain all the data

required (for example, in the storage view).

Solution: Use a template material. The template material is maintained in the same way as a

material variant. All SD fields that are not dependent on the distribution channel are copied.

You enter the template material in the instantiation dialog box.

Result of the Instantiated Material

If you maintain an instantiated material in an order BOM, you automatically change the global

material BOM of the material variant. If the material variant is used in other sales orders, the

changes are shown.

In the menu of the material master, you can call the new material. The MRP data shows the

assignment to the configurable material. If you choose Variant, you see the characteristic values

that are copied from the configuration of the order BOM. You can maintain further data in the

material master record of the material variant.

See also:

Material Exchange in the Order Browser [Page 69]

Material Exchange [Page 183]

Order BOMs (PP-BD-BOM) SAP AG

Fixing Configurable Assemblies

46 April 2001

Fixing Configurable Assemblies

Use

Fixing creates the actual order BOM. In other words, it creates an order-specific copy of an

assembly. If an assembly is not fixed, the sales order refers to the super BOM.

You can fix assemblies by defining settings in the configuration profile or by interactively making

manual changes when maintaining the BOM structure.

Prerequisites

Settings in the Configuration Profile and on the Result Screen

If you define the setting in the profile of the top-level configurable material, it is a default value. In

other words, the root profile determines the default starting point for the result screen. The setting

then has the same effect on all instances.

If you define the setting dynamically on the result screen, it also effects all instances. For

example, if you want to fix instance 7, the current global setting applies (for example, selected

assemblies).

Features

Depending on the type of fixing you select, all assemblies in the explosion can be fixed.

You can define the scope of order BOMs that are created.

• Selected assemblies:

The assemblies you select are fixed.

SAP AG Order BOMs (PP-BD-BOM)

Fixing Configurable Assemblies

April 2001 47

Selected Assemblies

• Top down:

The assembly you select and the entire structure below it are copied, and can then be

processed for a specific order.

Top-Down

• Bottom up:

Order BOMs (PP-BD-BOM) SAP AG

Fixing Configurable Assemblies

48 April 2001

Order BOMs are created for the assembly you select and all the assemblies in a direct

path above it.

Bottom-Up

Activities

You fix assemblies on the result screen of the BOM explosion. From the bills of material menu,

choose Order BOM → Maintain (Multi-Level).

• To define the scope of assemblies you want to fix, choose Extras → Settings → Order BOM

then Fix.

• To fix assemblies according to the predefined settings, choose Fix or change the BOM.

In the structure in the configurator, you see an icon against the assemblies you fixed. Save the

order BOM and open it again, and you see the icon in the configuration structure that shows that

an order BOM exists.

SAP AG Order BOMs (PP-BD-BOM)

Merging with Global Material BOMs

April 2001 49

Merging with Global Material BOMs

Consequence of Fixing for Configurable Assemblies

If you fix an order BOM that is processed with variant configuration (CU51), the order BOM can

still be re-read and re-displayed. When you load the structure with this function, the changed

order BOM is merged with the structure that already exists for the order. Changes affect all

configurable assemblies in the structure, whether or not they have been opened in this step.

When you save, this merged structure is written to the database.

If you have fixed non-configurable assemblies, they are not merged with global

material BOMs (which may have been changed in the meantime).

Order BOMs and manual changes are merged according to the following rules:

- Any item that was changed in the order BOM (change to any data field) is not changed by the

merge. Manual processing overrides the merge.

- Any item that was deleted in the order BOM remains deleted in the merge.

- Any item that was added to the order BOM remains in the order BOM after the merge.

- Any item that was added to the material BOM is in the order BOM after the merge.

- Any item that was deleted from the material BOM is also deleted from the order BOM by the

merge, unless it was changed manually beforehand.

- Any item that was changed in the material BOM is copied to the order BOM after the merge,

unless it was changed manually in the order BOM beforehand.

How can I prevent a merge?

If you want to prevent merging of order BOMs for configurable assemblies when using Order

BOM functions, you must write a user exit that defines the circumstances under which the order

BOM is not updated to match the model. (This requires a field entry in the header of the BOM for

which you want to prevent an update to match the model.)

Processing order BOMs with Variant Configuration (CU51)

You can use variant configuration functions to process order BOMs for non-configurable

materials in the same way and with the same result as if you were using the function without

variant configuration (CS62).

You only need to process configurable assemblies in the transaction for order BOMs with variant

configuration if you have suppressed merges with global BOMs, or if you want to use merges

with the effects of changed characteristic values.

If you want to be able to use the options for reassigning characteristic values (with or without

merges), do all of your order BOM processing in this transaction.

If you assign new values to characteristics in an order BOM that has been changed manually, the

new configuration result is merged with the manual changes according to the rules described

above, then with the global order BOM, unless you have used a user exit to suppress this.

Order BOMs (PP-BD-BOM) SAP AG

Merging with Global Material BOMs

50 April 2001

If you only use result-oriented order BOMs, and only use configuration to generate an initial result

that is then subject to extensive manual changes, it is best to use CSAB with order BOMs without

configuration (CS1/62).

See also:

Merging order BOMs without variant configuration:

Creating an Order BOM [Page 33]

Create an Order BOM [Page 53]

Fixing a BOM in the Order Browser [Page 71]

SAP AG Order BOMs (PP-BD-BOM)

Order Browser

April 2001 51

Order Browser

Definition

Navigation tool used to display the multi-level BOM of a material entered in a sales order item.

Use

You use the order browser when you, as a make-to-order manufacturer, work with order BOMs.

After you have created a sales order and, if required, executed variant configuration, it is

necessary to technically post-process the BOMs. The changes that you carry out during this

process are only valid for this sales order.

In a central screen you get an overview of the current processing status of a multi-level BOM for

a sales order item and you can navigate to the process and evaluation functions for order BOMs.

Structure

In the order browser, the multi-level BOM is displayed similarly to in the product structure

browser [Ext.]. This means you see an overview tree, whose branches you can show and hide.

As opposed to the product structure browser, in the overview tree of the order browser, only the

BOM headers and items are displayed.

In the overview tree, the whole multi-level BOM for a sales order item is displayed. If an

assembly was not saved as order-specific, the material BOM is displayed at the appropriate

point.

In the order browser you process both configurable and non-configurable order BOMs. However,

configurable order BOMs are only displayed if you have selected result-orientated in the

configuration profile.

Detached order assemblies [Page 23] are not displayed in the overview tree. You

can see an overview of the detached order assemblies for a sales order item in order

analysis [Page 67].

Order BOMs (PP-BD-BOM) SAP AG

Creating Order BOMs without Configuration

52 April 2001

Creating Order BOMs without Configuration

Use

In order to adjust your product to the requirements of the customer you want to change a nonconfigurable

assembly with reference to a specific order.

Features

If you want to create an order BOM for a non-configurable material you have the following

options:

• Fixing the BOM in the Order Browser

The system generates an order specific copy of the material BOM in which you can

make the necessary changes.

See also:

Fixing a BOM in the Order Browser [Page 71]

• You create an order BOM manually

You use this function primarily if you want to create an order BOM for a material that

does not yet exist in the multi-level BOM for the sales order item. In this case you get a

detached order assembly.

See also:

Create an Order BOM [Page 53]

Detached Order Assembly [Page 23]

• You execute a material replacement in the order browser.

You use this function in certain circumstances, for example when an assembly in the

multi-level BOM is used in different nodes and you want to make various changes to the

different nodes. When you execute a material replacement, the system creates a new

material master record.

See also:

Material Replacement [Page 69]

SAP AG Order BOMs (PP-BD-BOM)

Create an Order BOM

April 2001 53

Create an Order BOM

Prerequisites

You have entered the sales order for which you want to create the order BOM.

Procedure

1. Choose Logistics → Production → Master data → Bills of material → Bill of material → Order

BOM → Create.

The Create Order BOM: initial screen appears.

2. Enter the sales order number, the order item, the material number and the BOM usage.

3. If you want to use a material BOM, or an existing order BOM to copy from, go to step 4. If

you want to create an order BOM without a reference, click and go to step 7.

You cannot use a configurable BOM as a reference.

4. Click Order BOM (copy order BOM) or Material BOM (copy material BOM).

The Copy material BOM or Copy order BOM dialog box appears.

5. Enter the data required and click .

The item overview appears, for the bill of material you are using as a reference.

6. Select the items you want to copy to the order BOM and click .

The item overview for your new order BOM appears. The items you transferred are

displayed in the item overview.

7. Enter new items and alter items if necessary. Entering items in order BOMs is similar to

entering items in material BOMs. However, you cannot enter class items in order BOMs. You

can find further information in the Bills of Material documentation in Creating New Items

[Ext.].

8. Save your order BOM.

Result

The system creates an order BOM.

You can find further information on the special features of order BOMs compared with material

BOMs in Editing an Order BOM [Page 79].

Order BOMs for Configurable Materials

If you use this function to create an order BOM for a configurable material, you will always see a

result-orientated order BOM.

If you call up the variant configuration at a later date, do not forget that the order BOM is merged

with a material BOM that has the same material number. The order BOM is then only merged

with the material BOM when the following conditions are met:

Order BOMs (PP-BD-BOM) SAP AG

Create an Order BOM

54 April 2001

• The assembly is configurable.

• A valid material BOM with the same material number is available.

You can stop the merge operation with the help of a customer enhancement.

You can find further information about merging in Merging with Global Material BOMs [Page 49]

SAP AG Order BOMs (PP-BD-BOM)

Example: Creating Without Variant Configuration

April 2001 55

Example: Creating Without Variant Configuration

The material BOM for material A contains components B and C, which are themselves

assemblies. The material BOM for material C contains components D and E and the material

BOM for material C contains components F and G.

Multi-Level BOM for the Sales Order Item

B C

D E F G

Material BOM

A sales order is created for customer Smith, with the number 821. Material A is inserted under

sales order item 10 in this sales order. At the request of customer Smith, for this sales order, the

bill of material for assembly C is changed manually. Component H is added to components F and

G. This change should not take effect in the material BOM, because assembly C is only expected

to be produced once in this form, for customer Smith.

An order BOM is generated from the material BOM for material C. Since nothing was changed in

the bills of material for materials A and B, in this sales order the material BOM will continue to be

used for these assemblies.

Multi-Level BOM with an Order BOM

B C

D E F G H

Order 821

Order item 10

Order BOM

Order BOMs (PP-BD-BOM) SAP AG

Example: Creating Without Variant Configuration

56 April 2001

SAP AG Order BOMs (PP-BD-BOM)

Working with the Order Browser and Order Analysis

April 2001 57

Working with the Order Browser and Order Analysis

Purpose

You work with the order browser if you want to clearly display the multi-level BOM for a sales

order item, on a central screen. From the order browser you can navigate to the editing and

reporting functions for order BOMs and, if necessary, variant configuration.

Prerequisites

You have created a sales order and entered a material in a sales order item.

If you work with variant configuration, you have set the Order BOM indicator and selected resultoriented

in the configuration profile for the configurable materials. When you entered the sales

order, you assigned values to the class characteristics that are assigned to the material in the

sales order item.

Process Flow

The process flow when editing an order BOM with the order browser can be as follows:

1. Enter the required data on the initial screen. You can find further information in Call up the

Order Browser and Order Analysis [Page 176]

If you work with Variant Configuration [Ext.], the result of the BOM explosion depends on

whether you have completely assigned values to the characteristics and whether you

have fixed the bill of material.

Configurable assemblies are displayed in the order browser as follows:

In variant configuration, if you have... Then the system displays ...

Changed or manually fixed a configurable

assembly

The order BOM

Assigned values completely to a configurable

assembly, but have not fixed it

The material BOM components resulting from

the assignment of Characteristic Values [Ext.]

Have not assigned values to a configurable

assembly

Only the non-variable parts, in other words,

those components, which do not have Object

Dependencies [Ext.]

2. You call up order analysis and have an overview of all the assemblies in the multi-level

BOM for the sales order item. You see, for instance:

− Which assemblies have been saved as order-specific

− With which assemblies the material BOM is still being used

− Which order assemblies are not yet integrated in the multi-level BOM (detached order

assemblies)

These assemblies are only displayed in the order analysis and not in the order

browser.

− Which assemblies are used more than once in the multi-level BOM.

If you need to, you can switch back to the order analysis between the following steps, to

look at the current status.

Order BOMs (PP-BD-BOM) SAP AG

Working with the Order Browser and Order Analysis

58 April 2001

3. You call up the order browser. In the overview tree you display the branches you are

interested in.

4. You go directly to variant configuration, to assign values to the class characteristics for the

subordinate configurable assemblies.

We recommend you specify a time when the configuration is complete. Only then

should you start processing the order BOMs. If you call up variant configuration

again after this time, and then save your data, you should remember that this causes

the material BOMs to be adjusted. In variant configuration, changes to the

configuration model, in other words, to material BOMs, object dependencies etc.,

have higher priority. Therefore, you should only edit bills of material in variant

configuration in situations where changes to material BOMs should be transferred to

the order BOMs

5. If you want to make different changes to an assembly that is used more than once, you first

have to replace the material on one of the nodes.

6. If you want to make sales-order-specific changes to an assembly that has not yet been saved

as order-specific you should fix the material BOM.

7. You go to the single-level order BOMs and carry out the necessary changes there.

8. Transfer bills of material to Project System if necessary.

We recommend you assign IDs to the components as soon as possible, where the

material number is to be replaced. These should also be fixed. Only then should you

transfer the bills of material to Project System. By doing this you avoid additional

postprocessing.

9. Go to the BOM explosion screens if you need to, so you can display and print the multi-level

BOM.

We recommend that, after every change to a bill of material (for instance, after a

revaluation in variant configuration, or after fixing or editing a single-level order BOM)

you click , so that the system explodes the bill of material again and displays the

current status. This is important if you change a component quantity, for example.

This can lead to the system selecting a different alternative BOM during Alternative

Determination [Ext.]

Alternatively to that, in the order browser screen you can set: Setting the indicator

Autom. Update. When you do this, the system updates the multi-level BOM after

each change.

SAP AG Order BOMs (PP-BD-BOM)

Navigation in the Order Browser

April 2001 59

Navigation in the Order Browser

Use

In the order browser display the multi-level BOM for a sales order item and navigate to the

processing and reporting functions for order BOMs. You can display configurable assemblies as

well as non-configurable assemblies.

Features

Object-specific functions

You call up the object-specific functions from symbols in the overview tree as well as from the

context menu.

Symbols in the overview tree

Symbol Description By clicking ...

BOM header

BOM item

On the right mouse button, you display

the context menu with the processing

functions for order BOMs.

Subordinate assembly has a material

BOM

Subordinate assembly has an order BOM

Configuration is complete

Configuration is incomplete or locked

You display the assigned values. You

can then change these in variant

configuration.

Original exists (only document item) You display the original file.

By clicking on the right mouse button, you call up the context menu for a BOM header or a BOM

item. The functions that can be carried out in the processing situation are listed in the context

menu.

Display functions

• Expand subtree

• Display (item overview or item detail screen)

• Expand in a new window of the WBS BOM browser

Processing functions

• BOM transfer into the project system [Ext.]

Order BOMs (PP-BD-BOM) SAP AG

Navigation in the Order Browser

60 April 2001

• Create order BOM (for BOM items)

• Material exchange [Page 69] (for non-configurable BOMs)

• Fixing [Page 71] – single-level (for material BOMs)

• Fixing – multi-level (for material BOMs)

• Change (for order BOMs)

• Change with change number (for order BOMs)

• Process in the Engineering Workbench

General functions

In the application function list, you call up the functions of the entire multi-level BOM for sales

order items.

Symbols in the application function list

Symbol Function Description

Find With this function you look for character strings in the overview tree.

Layout You can define several layouts with which you determine what

information is displayed in the overview tree.

Find object With this function you look specifically for materials, documents and

classes in the overview tree. The system automatically expands the

subtree in which the searched for object was found and highlights it.

Refresh Explodes the BOM and refreshes the display in the overview tree.

From the Goto menu, the reporting functions as well as the other functions for order BOMs

appear.

SAP AG Order BOMs (PP-BD-BOM)

Calling up the Browser

April 2001 61

Calling up the Browser

1. From the SAP Easy Access menu, choose Logistics → Production → Master data → Bills of

material → Bill of material → <BOM type> → Multi-level → Browser.

You see the initial screen of the browser.

2. Enter the identified data for the BOM, the BOM application and also a date or a change

number.

If you enter a change number here, the system uses this change number to explode the

multi-level BOM in the overview tree. The change number on the initial screen of the

browser is not valid for changes that you then carry out to the single-level BOM.

If you click the system displays a list of the last ten BOMs displayed in the

browser.

If you now click the system displays other data from the environment of the

selected BOM on the initial screen.

3. If you are working with large BOMs and only want to display the assembly on the top level of

the multi-level BOM, enter a value for the maximum explosion level.

2. Click on to enter the settings for explosion and display. You can

• Define the view. For more information, see the component PS – Project System

under Define view for BOM explosion [Ext.].

• Restrict the view.

− Using the indicator Ltd Explosion (Limited Explosion) you can select whether

BOM items kept in stock should be exploded further. For more information, see

the component PP - BOMs under Restrict view for BOM explosion [Ext.].

− Using the indicator Var. Display Depth (Variable Display Depth) you can specify

that only a section of the multi-level BOM is displayed in the order browser. You

can find further information in Variable display depth [Page 178].

• Specify whether the multi-level BOM should be automatically up-dated after each

processing step.

• Select whether the overview tree and the processing functions are displayed in the

same window.

If you do this, the overview tree is displayed in the left or top screen area. If in the

context menu of a BOM header or of a BOM item you select a processing function,

the system displays this function in the right or bottom screen area.

Before you switch to another processing function remember to save, or click .

5. Click .

Order BOMs (PP-BD-BOM) SAP AG

Calling up the Browser

62 April 2001

SAP AG Order BOMs (PP-BD-BOM)

Variable Display Depth

April 2001 63

Variable Display Depth

Use

In the design, you do not usually process the entire multi-level BOM for a sales order item but

rather you concentrate on a specific assembly. You often do not want to display the entire multilevel

BOM for a sales order item in the overview tree of the order browser, rather only the subtree

for the assembly you want to process.

Prerequisites

You have set the Variable disp. depth (Variable display depth) indicator in the dialog box Order

browser: Settings.

Features

When you call up the order browser, the Display Depth dialog box appears. There, you select the

material number of the assembly at the head of the subtree that you want to display.

If you want to display another subtree at a later date, click on , to go back to the Display Depth

dialog box.

The following functions are available in the Display Depth dialog box:

Function Procedure Notes

Display subtree Enter the material number for

the assembly at the head of

the subtree. Use the possible

entries function to do this, if

necessary.

If an assembly in the multilevel

BOM is used on various

different nodes, you can

clearly identify a node using

the information on levels and

nodes in the entry help.

Displaying the whole multilevel

BOM

Deselect the Retain Variable

disp. depth indicator.

This results in the Display

Depth dialog box no longer

being displayed during the

current session.

In the initial node the system displays the material for the sales order item in all

processing situations. This is also the case when you only display a subtree.

Activities

Activating Variable Display Depth

You activate variable display depth as follows:

You are in the initial screen of the browser.

1. Click .

2. The Settings dialog box appears.

3. Set the Variable disp. depth indicator.

Order BOMs (PP-BD-BOM) SAP AG

Variable Display Depth

64 April 2001

4. Click .

SAP AG Order BOMs (PP-BD-BOM)

Display Log

April 2001 65

Display Log

Use

If you execute one of the following functions in the browser, the system creates a log:

• Material exchange

• Fix – single-level

• Fix – multi-level

With the help of the log you can see which activities the system has carried out using these

functions.

Activities

In order to display the log choose Extras → Logs. You can choose which logs are displayed:

Function Description

Current Log Displays the last log generated.

Today’s Log Displays all the logs for the BOM functions that the logged-on user has

executed during the day.

All Logs Displays a selection screen in which you can look for any log

Order BOMs (PP-BD-BOM) SAP AG

Engineering Change Management in the Order Browser

66 April 2001

Engineering Change Management in the Order Browser

Use

Please read the notes in this document if you process your BOM using a change number.

Features

Selecting a Valid Development Level

If you enter a change number in the initial screen of the order browser, the system uses this

change number to select the valid development level. The system determines the components

that are valid on the valid-from date and displays them in the overview tree of the order browser

and in the order analysis.

Parameter effectivity

When you have processed a BOM with reference to change numbers with effectivity parameters,

the system displays the dialog box Effectivity parameter assignment. The system recommends

the parameter values that you entered in the sales order, as a default. We recommend that you

use these default values.

See also:

Assignment of the Effectivity Parameters [Ext.]

Changing an Order BOM with a Change Number

You always carry out assembly level changes in the order browser. If, in the order browser, you

want to change an assembly using a change number, enter the change number in the initial

screen for changing a single-level BOM.

SAP AG Order BOMs (PP-BD-BOM)

Order Analysis

April 2001 67

Order Analysis

Use

You carry out an order analysis if you want an overview of all assemblies in the multi-level BOM

for a sales order item.

Features

In an order analysis, the multi-level BOM assemblies for a sales order item are displayed. The

bills of material are displayed on a series of tab pages:

• Order BOMs

All order BOMs that exist for a sales order item.

• Detached order assemblies

All assemblies that have been created with reference to a sales order item, but are not

yet integrated in the multi-level BOM. After processing has finished, no more assemblies

should appear on this tab page. You can find further information in Detached order

assembly [Page 23]

If a component within a detached assembly is itself an assembly, it is only displayed if it

is an order assembly. The system also displays these on the tab page, with the detached

assemblies, and sets the sub-assembly indicator.

• Material BOMs

All bills of material that have not been saved as order-specific, in other words the orderindependent

assemblies.

• BOM header invalid

Order BOMs whose headers are invalid on the Valid from date on the initial screen.

• BOM item invalid

Order BOMs that have no valid items on the Valid from date on the initial screen.

• Multiple assemblies

Assemblies that are used more than once in a multi-level BOM for a sales order item.

List Functions

Each time, the BOMs from the individual tab pages are shown in a list. The following functions

are available on this list, for example:

• Sort

• Filter

• Print

• Export (for example in table costing data)

For more information see: ABAP List Viewer (ALV): Grid Control [Ext.].

Order BOMs (PP-BD-BOM) SAP AG

Order Analysis

68 April 2001

Activities

If you are in the order browser, click Order Analysis.

SAP AG Order BOMs (PP-BD-BOM)

Material Exchange in the Order Browser

April 2001 69

Material Exchange in the Order Browser

Use

You exchange the material to a node of a multi-level BOM for a sales order item if you want to

carry out different changes to a non-configurable assembly that is used on various levels in one

of the multi-level BOMs.

If you want to exchange the material of a configurable assembly, you use the

instantiation in variant configuration. An instantiation is then particularly necessary if

you have configured material BOMs differently to various nodes, and now want to fix.

You can find further information about instantiation in Instantiation of configurable

materials [Page 43].

Material exchange is necessary, is an assembly is used on more than one node and you

• Want to make order-specific changes to one of the nodes, but want to use the unchanged

material BOM on the other nodes

• Want to make different changes to various nodes in the bill of material

• Transfer a BOM to Project System

Prerequisites

The BOM whose header material you exchange, must be a material BOM.

The superior BOM, that means the BOM that contains the components to be exchanged, has to

be an order BOM.

If you work with variant configuration, we recommend that you close the configuration before you

start the material exchange. You instantiate [Page 43] configurable assemblies in variant

configuration.

Features

The system creates a new material master record and for the selected nodes an order BOM.

Consequently, data is copied from the original material master record and items are copied from

the original BOM.

You can select the scope of the data to be copied:

• If you only transfer the basic data for a plant, the system copies the basic data and the MRP

data to the plant of the sales order. You get a material master record that only contains the

data that is required for a material exchange. You can enhance this material master record

manually.

• If you select maximum transfer, the system also copies additional data that is available in the

original material master record, such as sales and distribution and costing data.

Consequently only the data for the plant of the sales order or, if not available, the group data

is copied.

Order BOMs (PP-BD-BOM) SAP AG

Material Exchange

70 April 2001

Material Exchange

Prerequisites

The superior assembly must already have been saved as order or project-specific.

Procedure

1. Select the BOM header whose material you want to exchange.

2. Open the BOM header context menu with the right mouse button and select Material

Exchange.

The Setting Material Data dialog box appears.

3. Select which data you want the system to create in the material master.

• Basic data for plant

• Maximum transfer

4. Enter a material number and a description for the new material.

If you do not enter a material number, the system assigns a material number from an

internal number range.

5. Click .

The system carries out the material exchange.

Result

The system

• Creates a new material master record with the new material number

• Copies the BOM for the previous material and saves it as an order BOM, whose header is

then assigned the new material number

• Replaces the previous component in the superior order BOM item with a component that has

the new material number

• Writes a log [Page 180], in which system activities during the material exchange are

documented.

SAP AG Order BOMs (PP-BD-BOM)

Fixing a BOM in the Order Browser

April 2001 71

Fixing a BOM in the Order Browser

Use

You fix a material BOM if you want to make order-specific changes to the bill of material. In the

order browser, you use this function primarily for non-configurable BOMs.

Prerequisites

You have created a sales order. You have not yet saved the bill of material you want to fix, as

order-specific.

Features

When you fix a bill of material, the system creates an order-specific copy of the material BOM. In

other words, it generates an order BOM from a material BOM. If you fix a BOM in the order

browser, the system saves the data in the same way as for fixing [Page 46] a result-orientated

order BOM [Page 41] in the variant configuration.

You fix The system creates an order BOM that contains the

following components:

A non-configurable material BOM The same components as the material BOM

A configurable material BOM • All non-variable parts (components without object

dependencies)

• The variable parts (components with object

dependencies), which the system selected as a result of

the values assigned to the characteristics.

You can fix a bill of material on a single-level or on multiple levels. When you fix a bill of material

on a single-level, the system creates just the one order BOM.

When you fix a bill of material on multiple-levels, the system generates order-specific copies for

all subordinate material BOMs as well. The BOM, with which you trigger the multi-level fix, has to

be a material BOM. The system creates order BOMs for all material BOMs of the subtree. If a

subordinate assembly already has an order BOM the system leaves it as it is. If however, there

are still material BOMs under such an order BOM, these are fixed.

Order BOMs for Configurable Materials

If you use this function to fix an order BOM for a configurable material, you will always see a

result-orientated order BOM.

If you call up the variant configuration at a later date, do not forget that a configurable order BOM

is merged with a material BOM that has the same material number.

You can stop the merge operation with the help of a customer enhancement.

See also:

Merging with Global Material BOMs [Page 49]

Order BOMs (PP-BD-BOM) SAP AG

Fixing a BOM in the Order Browser

72 April 2001

Fixing a BOM in the Order Browser

1. In the context menu of the BOM header, select the command Fix BOM – single-level or Fix

BOM – multi-level.

If one or more assemblies in the multi-level BOM for a sales order item are used more

than once, then the system displays the dialog box Assemblies occur more than once.

Decide how you wish to proceed:

− Click if you want to fix the assembly regardless.

Consider that the order BOM then replaces all instances of the material BOM in the

multi-level BOM.

− Click , to cancel the process if you first want to carry out a material exchange or want

to instantiate the assembly.

Also see: Material Exchange in the Order Browser [Page 69]

2. The dialog box Fix confirmed is displayed with a list of all material BOMs.

The system fixes all BOMs marked in this list. As standard all BOMs in the list are

selected. If you do not want to fix a certain BOM, then remove the relevant flag.

Keep the CTRL key pressed down in order to select several BOMs or to remove the

flags for several BOMs.

In the column I/C the dependent requirements for individual and collective

requirements are displayed. If this indicator only applies for collective requirements,

then you have to change it in the order BOM, so that the BOM is taken into

consideration in MRP. For more information, see Order BOMs in MRP [Page 116]

If you want to create WBS BOMs instead of order BOMs continue with the procedure in

Fixing Order BOMs or WBS BOMs [Ext.].

3. In the Confirm fixing dialog box, click .

The system fixes the BOMs. It then writes a log [Page 180], in which system activities

during fixing are documented.

4. In the order browser, click , to update the display.

The order BOMs are displayed in the order browser. You can now process them.

The system creates the order BOMs with today’s date.

If you do not enter a date on the initial screen of the order browser, the system sets

the default date. In certain cases this default date can be before todays. If you

display the multi-level BOM in the order browser on this date, then in certain cases,

the order BOM is not yet valid and will not be displayed. If that is the case, then go

back and select another date on the initial screen.

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Fixing a BOM in the Order Browser

April 2001 73

Order BOMs (PP-BD-BOM) SAP AG

Example: Multi-Level Fixing in the Order Browser

74 April 2001

Example: Multi-Level Fixing in the Order Browser

You have entered Material A in item 10 of sales order 821. In the multi-level BOM, C is the

header material of a sub-tree. You want to redesign assembly C and all subordinate assemblies

for the sales order.

Multi-Level BOM before Fixing

B C

D E F G

H I

J K

You select the BOM header in assembly C and fix the bill of material on multiple levels.

Following this, the system saves all subordinate bills of material as order-specific:

After the Multi-Level Fixing of the Sub-Tree under Assembly C

SAP AG Order BOMs (PP-BD-BOM)

Example: Multi-Level Fixing in the Order Browser

April 2001 75

821

B C

D E F G

H I

J K

Order BOMs (PP-BD-BOM) SAP AG

Multi-Level Copying

76 April 2001

Multi-Level Copying

Use

You use this function if you want to reuse an assembly that you have already configured in the

past, and for which you may already have created order BOMs. With this function you transfer a

multi-level BOM, including the characteristic values and all subordinated order BOMs, from either

a quotation or from an existing sales order.

For example, you have created a quotation for a configurable material, assigned

values to the configuration characteristics and carried out manual changes to several

assemblies. Once the customer has accepted the quotation, you convert it into a

standard order. You then copy the entire multi-level BOM including the characteristic

values for the subordinate assemblies and order BOMs from the order browser, into

the standard order.

Instead of copying the entire multi-level BOM, you can also copy just an assembly or subtree.

For example, you produce a product for a customer for whom, in the past, you have

produced the same product. In a particular assembly, the customer wants to make

exactly the same modification as in the previous sales order. Instead of changing the

BOM from scratch again, you simply copy the order BOMs level by level from the

previous sales order into the new one.

Prerequisites

You have already created both the source and target order.

If you work with variant configuration, then you selected the result-oriented order BOMs from the

configurable assemblies configuration profile. Furthermore, in the target order you have assigned

values to the characteristics of the sales order item materials (single-level configuration). The

characteristic values in the target order have to be identical to those in the source order.

If you copy a subtree, then the header material of the subtree can only be used in one node of

the multi-level BOM for the sales order item. If you want to use it for several nodes, you first carry

out a Material exchange [Page 69] or an instantiation.

SAP recommends that you only use the Multi-level copying function if the same

material has been entered in the sales order items of both the source and target

orders. However, in certain cases, exceptions to this rule can make sense. For

example, you want to reuse pump P-100, that you configured for customer A in

turbine T-10000, in turbine T-20000 for customer B. In such cases a control and

post-processing are necessary. This depends on the responsibility of the person who

processed the BOM. If the configuration profiles in the source and target are

different, this can lead to unforeseeable results.

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Multi-Level Copying

April 2001 77

Features

The system copies:

• The characteristic values of all configurable assemblies

The only exception to this is the characteristic value of the sales order item material.

• All order BOMs in the subtree

You can select whether order BOMs that already exist in the target order are allowed to

be overwritten. If you have already created order BOMs in the target order that should be

kept, then switch off the overwrite mode. Then the system removes the order BOMs that

already exist in the target order, from copying.

If the system copies order BOMs, then in the relevant nodes, the material BOMs in the target

order are replaced by order BOMs. If the header material of the subtree that you are copying

does not exist in the multi-level BOM for the new sales order item, then the system generates

Detached order assemblies [Page 23].

Before you copy a BOM level by level, you can first carry out a simulation, in order to display a

list of the order BOMs that are planned for copying.

Order BOMs (PP-BD-BOM) SAP AG

Copying a BOM Level by Level

78 April 2001

Copying a BOM Level by Level

Procedure

You are on the Order BOM: Initial Screen screen.

1. Enter the sales order number and the sales order item of the source order, that is to say, the

sales order, whose BOM you want to copy.

2. Select Goto → Copy level-by-level.

The Copy level-by-level dialog box appears.

3. In the group box Source order enter the header material of the assembly that you want to

copy.

If you want to copy the entire multi-level BOM for the sales order item, you can leave the

Material field empty.

4. In the group box Target order enter the sales order number and item.

If you enter a change number here, then the system creates all order BOMs in the target

order with reference to this change number.

5. Determine the options for the multi-level copy.

With the Material exchange option, you determine whether a material master record

replaced in the source order has to be replaced again in the target order. If you:

− set the indicator, the system checks whether material master records exist in the source

order that were created in the order browser with the function Material exchange [Page

69]. If that is the case, then in turn the system creates new material master records for

these materials in the target order.

For example, this is useful if you assign sales order specific material numbers during

the material exchange.

− do not set the indicator the system uses the unchanged material number from the

source order.

6. Click .

The system starts the copying process.

Result

After copying, the system displays a list of the copied order BOMs.

If one or more order BOMs could not be copied, then the system displays a list of

these order BOMs aswell. For example, this can be the case if an order BOM is

locked by another person who is currently processing it.

Now the target order is displayed in the order browser.

SAP AG Order BOMs (PP-BD-BOM)

Order BOM Editing

April 2001 79

Order BOM Editing

Use

With this function you change a non-configurable order BOM.

Prerequisites

You have fixed a material BOM or manually created an order BOM.

The same prerequisites apply here, as for editing material BOMs. You can find further

information in the Bills of Material documentation in Before you Change a BOM [Ext.].

You can change an order BOM with this function, if you either created it for a non-configurable

material, or if the system saved the order BOM as result-oriented in variant configuration.

Features

If you enter the order-specific components in an order BOM, you work as you would when editing

a material BOM.

You can extend an order BOM, by transferring items from an existing order BOM or material

BOM.

It is not possible to transfer items from a configurable BOM.

More than one person can edit different assemblies in a multi-level BOM at the same time. A

single assembly can, however, only be edited by one person at a time. This assembly is then

locked to other users, until it is saved.

The following restrictions apply to order BOMs:

• A result-oriented order BOM is non-configurable. Therefore, you cannot create class items

[Ext.] in these bills of material either.

• You can’t create alternative BOMs [Ext.] for an order BOM.

• You can’t create variant BOMs [Ext.] for an order BOM.

• When you change an order BOM, you can work with change numbers, but not with revision

levels.

Click when you have finished editing an order BOM, so the system determines

the newly current components in the order BOM.

Order BOMs (PP-BD-BOM) SAP AG

Changing an Order BOM

80 April 2001

Changing an Order BOM

Prerequisites

You have manually created the order BOM you want to change or, the system saved the order

BOM as result-oriented during variant configuration.

Procedure

1. Choose Logistics → Production → Master data → Bills of material → Bill of material → Order

BOM → Change.

The Change Order BOM: initial screen appears.

If you are working with the order browser [Page 51], choose the context menu for the

BOM header instead.

• Change, to go directly to the item overview. In this case go straight to step 3.

• Change with change number, to go to the Change order BOM: Initial screen

2. Enter the sales order number, the order item, the material number and the BOM usage and

then click .

The item overview appears.

3. Change the items similarly to editing item data in material BOMs. Take note of the limitations

related to order BOMs (see Editing an Order BOM [Page 79]).

4. If you want to transfer items from a material BOM or an existing order BOM, proceed as

follows:

a. Choose Edit → Extend → Extend order BOM or Extend material BOM.

b. The Copy order BOM or Copy material BOM dialog box appears. Enter the BOM you

want to use as a reference and click .

You cannot use a configurable BOM as a reference.

The item overview appears, for the bill of material from which you want to transfer

items.

c. Select the items you want to copy to the order BOM and click .

d. The item overview for the BOM you want to change appears. The items you transferred

are displayed in the item overview.

5. Save your order BOM.

SAP AG Order BOMs (PP-BD-BOM)

Displaying Order Bills of Material

April 2001 81

Displaying Order Bills of Material

Prerequisites

You have manually created the order BOM you want to display, or the system saved the order

BOM as result-oriented during variant configuration [Ext.].

Procedure

2. Choose Logistics → Production → Master data → Bills of material → Bill of material → Order

BOM → Display.

If you are working with the order browser, choose the Display command in the context

menu for the BOM header instead.

2. The Display Order BOM initial screen appears. Initial screen.

3. Enter the sales order number, the order item, the material number and the BOM usage and

then click .

The item overview appears.

You can find further information on displaying bills of material in the Bills of Material

documentation in Steps for Displaying a Simple Material BOM [Ext.].

Order BOMs (PP-BD-BOM) SAP AG

Transferring BOMs to the Project System

82 April 2001

Transferring BOMs to the Project System

Use

You use the order browser for BOM transfer, if you want to transfer a bill of material on a

particular node of the overview tree to Project System.

Prerequisites

Here, the general prerequisites apply for the BOM transfer into the project system. For more

information, see the component PS – Project System under BOM transfer [Ext.].

You have ensured that no assembly in the multi-level BOM for the sales order item is used more

than once. For more information, see Transfer and Assemblies Used More than Once [Ext.].

The New Version indicator is set on the BOM browser: Settings screen.

Procedure

You are in the order browser.

1. If necessary, select , to ensure that you are using the current processing status.

The system re-explodes the multi-level BOM.

2. Select the header of the BOM that you want to transfer to the project system.

3. In the context menu of the BOM header select BOM transfer PS.

You see the BOM Transfer screen. The following fields are already preassigned and are

not ready for input:

• Sales document (sales order number)

• Sales document item (sales order item)

• Material

• Plant

• BOM Usage

In the following fields you find default values that you can overwrite:

• BOM type (material BOM or sales order BOM)

• BOM application

• Requirements quantity

4. Enter the data that is not yet preassigned and click .

See also:

BOM transfer into the project system [Ext.]

SAP AG Order BOMs (PP-BD-BOM)

Multi-Level Order BOM Reporting

April 2001 83

Multi-Level Order BOM Reporting

Use

With these functions you gain an overview of a multi-level BOM for a sales order item. You use

the reporting functions for order BOMs, similarly to those for material BOMs. You can find further

information in Reporting Functions [Ext.].

BOM Reporting Functions

Aim of the Report Function

Gain an overview of the structure of your bill of material BOM Explosion [Page 84]

Display a list of the uses of a material in order BOMs Where-Used List [Page 90]

Compare an order BOM, for example, with another order BOM or

a material BOM

BOM Comparison [Page 91]

Order BOMs (PP-BD-BOM) SAP AG

BOM Explosion

84 April 2001

BOM Explosion

Use

You use this function to gain an overview of a multi-level BOM for a sales order item.

Features

You can display a multi-level BOM for a sales order item in the following ways:

• As a list sub-divided by assemblies

• As a hierarchically structured list

• As an overview of the quantities of all parts required to assemble a product

When the system explodes a multi-level BOM for a sales order item, it ignores any

detached order assemblies [Page 28]. These are order assemblies, which you have

not yet inserted into the multi-level BOM.

SAP AG Order BOMs (PP-BD-BOM)

Displaying BOMs Level by Level

April 2001 85

Displaying BOMs Level by Level

Use

You use this function if you want to display the components for every assembly in the multi-level

BOM for a sales order item.

Prerequisites

On the screen BOM level by level: View (see Extending the View for BOM Explosion [Ext.]) the

multi-level indicator must be set.

Procedure

1. Choose Logistics → Production → Master data → Bills of material → Bill of material

→ Reporting → BOM explosion → Order BOM → BOM level by level.

The BOM Level by Level: Initial Screen appears.

2. Enter the sales order number and the order item.

3. In the Application field, enter the key of the procedure for automatic alternative determination.

On the initial screen you do not have to enter a material number. In multi-level order

BOM explosions, the whole bill of material (from the material in the sales order item)

is always displayed. If you are interested in a particular assembly from an extensive

bill of material, it can help to enter the material number of the header material for this

assembly on the initial screen. You can then see the assembly on the screen straight

away without having to scroll.

4. Enter data for selecting a BOM [Ext.] if necessary.

For the required quantity the system automatically proposes the order quantity from

the sales document. This value can not be changed here.

5. Click and enter the selection criteria for BOM explosion.

6. Click .

Result

You see a list of all items that fulfill your selection criteria. The quantities refer to the required

quantity displayed in the list header.

• In the reporting list for BOM level by level, you first see all components on the first level. For

components that are themselves assemblies, the Asm (assembly) indicator is set.

• If a component is itself an assembly, its components are displayed in a separate block. You

see all the assemblies that exist for components of the previous level.

An assembly is not exploded under certain circumstances.

Order BOMs (PP-BD-BOM) SAP AG

Displaying BOMs Level by Level

86 April 2001

• If a class node exists in a multi-level BOM, the material that results from the value

assignment is displayed in the reporting list. However, if this material is an assembly, its

components are no longer displayed in the reporting list.

• You can find further reasons for a BOM explosion being terminated in When is a BOM

Explosion Terminated? [Ext.]

SAP AG Order BOMs (PP-BD-BOM)

Displaying a Multi-Level BOM Explosion

April 2001 87

Displaying a Multi-Level BOM Explosion

Use

You use this function if you want to display all components in the multi-level BOM for a sales

order item in a structure.

Procedure

1. Choose Logistics → Production → Master data → Bills of material → Bill of material

→ Reporting → BOM explosion → Order BOM → Multi-level BOM.

The Structure Level by Level: Initial Screen appears.

2. Enter the sales order number and the order item.

4. In the Application field, enter the key of the procedure for automatic alternative determination.

On the initial screen you do not have to enter a material number. In multi-level order

BOM explosions, the whole bill of material (from the material in the sales order item)

is always displayed. If you are interested in a particular assembly from an extensive

bill of material, it can help to enter the material number of the header material for this

assembly on the initial screen. You can then see the assembly on the screen straight

away without having to scroll.

5. Enter data for selecting a BOM [Ext.] if necessary.

For the required quantity the system automatically proposes the order quantity from

the sales document. This value can not be changed here.

6. Click and enter the selection criteria for BOM explosion.

7. Click .

Result

You see a list of all items that fulfill your selection criteria. The quantities refer to the required

quantity displayed in the list header.

• In the multi-level BOM reporting list - as opposed to the level by level BOM reporting list - the

components in an assembly are displayed directly underneath the assembly and have a

higher level number.

• If a component is itself an assembly, first the components in the subordinate assembly are

listed directly beneath it. Only then is the listing of the components in the superior assembly

continued.

An assembly is not exploded under certain circumstances.

Order BOMs (PP-BD-BOM) SAP AG

Displaying a Multi-Level BOM Explosion

88 April 2001

• If a class node exists in a multi-level BOM, the material that results from the value

assignment is displayed in the reporting list. However, if this material is an assembly, its

components are no longer displayed in the reporting list.

• You can find further reasons for a BOM explosion being terminated in When is a BOM

Explosion Terminated? [Ext.]

SAP AG Order BOMs (PP-BD-BOM)

Displaying a Summarized BOM

April 2001 89

Displaying a Summarized BOM

Use

In certain application areas in a company, such as material requirements planning (MRP) and

costing, you need an overview of all the components required to make a product. A summarized

BOM offers a complete listing of the assemblies and individual components in a product

structure.

Procedure

1. Choose Logistics → Production → Master data → Bills of material → Bill of material

→ Reporting → BOM explosion → Order BOM → Summarized BOM.

The Summarized BOM: Initial Screen appears.

2. Enter the sales order number and the order item.

5. In the Application field, enter the key of the procedure for automatic alternative determination.

On the initial screen you do not have to enter a material number. In multi-level order

BOM explosions, the whole bill of material (from the material in the sales order item)

is always displayed. If you are interested in a particular assembly from an extensive

bill of material, it can help to enter the material number of the header material for this

assembly on the initial screen. You can then see the assembly on the screen straight

away without having to scroll.

6. Enter data for Selecting a BOM [Ext.] if necessary.

For the required quantity the system automatically proposes the order quantity from

the sales document. This value can not be changed here.

7. Click and enter the selection criteria for BOM explosion.

6. Click .

Result

You see a list of all items that fulfill your selection criteria. The quantities refer to the required

quantity displayed in the list header.

• This reporting function produces a complete count of the components across all levels in a

product structure.

• This list does not show you the structure of the product. Individual components which occur

more than once in the product are displayed as one item, with a sum total item quantity.

Order BOMs (PP-BD-BOM) SAP AG

Where-Used Lists

90 April 2001

Where-Used Lists

Use

You use this function if you want to know in which order assemblies and for which orders a

material is used.

Features

The system displays a list of the order BOMs with order number and order item, in which a

material is used. You can find further information in the Bills of Material documentation in Where-

Used Lists [Ext.]. As opposed to where-used lists for material BOMs, where-used lists for order

BOMs are always single-level.

The system also displays components in detached order assemblies [Page 28].

These are assemblies, which you have not yet inserted into the multi-level BOM for

the sales order item.

SAP AG Order BOMs (PP-BD-BOM)

BOM Comparison

April 2001 91

BOM Comparison

Use

You use this function to compare an order BOM with, for instance, another order BOM or a

material BOM.

Features

The system displays a list in which the same, similar and different items belonging to two bills of

material are shown side-by-side. You can find further information in the Bills of Material

documentation in BOM Comparison [Ext.].

You can also compare a detached order assembly with another assembly.

Order BOMs (PP-BD-BOM) SAP AG

Order-Specific Component Assignment in Routings

92 April 2001

Order-Specific Component Assignment in Routings

Use

You use automatic component assignment when you work with order BOMs and when you also

want to use the component assignments that you have created for your material BOMs for order

BOMs.

Prerequisites

You have already assigned the header material of a material BOM to a routing. You have created

operations in this routing.

Assignments already exist between the routing operations and the components of the material

BOM.

Features

Component Assignment in the Configuration Editor

When you fix a BOM in the configuration editor, the system automatically creates the following

data:

• A new material-routing assignment

The system assigns a combination of material number, sales order number and sales

order item to the routing header.

• Order-specific component assignment

The system creates an assignment between the operation and order BOM component

for each assignment between an operation and a material BOM component as long as

you have not deleted this component.

The system does not create an order-specific routing. The operations are not saved

as order-specific.

If you call up the configuration editor again at a later date, it may then be necessary

to manually trigger the component assignment in the order browser.

Component Assignment in the Order Browser

If you post-process an order BOM outside of the configuration or you create new order BOMs,

you then trigger an automatic component assignment in the order browser.

If you fix a BOM in the order browser, the system does not carry out automatic

component assignment. This has to be triggered explicitly in the order browser.

SAP AG Order BOMs (PP-BD-BOM)

Order-Specific Component Assignment in Routings

April 2001 93

Processing Order-Specific Component Assignments

If you process a routing and enter a material number, sales order number and a sales order item

in the selection parameters, the system displays the order-specific component assignments.

Activities

To trigger an automatic component assignment in the order browser for all order BOMs for a

sales order item, proceed as follows:

You are in the order browser.

1. Choose Extras→ Autom. Comp. Assignment.

When you trigger the component assignment for the first time, the system carries out the

assignment immediately. The following steps do not apply.

If you repeat the component assignment you go to the dialog box Component

Assignment.

2. If you want the system to delete all existing order-specific component assignments before it

creates new component assignments, choose Delete the order-spec. assignment.

3. When you want to verify that the system is reading the current processing status from the

database, make sure that the work with internal buffering indicator is not set.

4. Click .

Order BOMs (PP-BD-BOM) SAP AG

Costing of Order BOMs

94 April 2001

Costing of Order BOMs

Use

In sales order processing you basically use two costing functions:

• Sales order costing [Page 95]

• Order BOM cost estimate [Page 109]

SAP AG Order BOMs (PP-BD-BOM)

Sales Order Costing

April 2001 95

Sales Order Costing

Use

You can create a cost estimate for the following sales document types:

• Inquiries

• Quotations

• Sales orders

The cost estimate costs the specific sales document item.

The costing results are transferred to the sales document as a condition value. The system can

calculate the net value of the sales transaction using conditions that access this value.

Prerequisites

Control Parameters in Sales and Distribution (SD)

Before you can enter a cost estimate for a sales document, you must carry out the following

steps in Customizing for Sales:

• Define a condition type for pricing through costing

You select the condition type with the field CndType line items in the sales document

type. The condition type must have condition category Q (costing).

• Add this condition type to the SD pricing procedure

The SD pricing procedure specifies the conditions that are allowed for pricing a sales

document. It also specifies the sequence in which the conditions are included. The

results of the cost estimate can only be included if the pricing procedure specifies an

appropriate condition type and appropriate access sequences.

• Enter default values for costing in the requirements class

The requirements class specifies the following:

– Whether a sales order cost estimate must be created, can be created, or can only be

simulated

– Whether the cost estimate is manually created, automatically created, or

automatically created and marked

– Which costing methods are allowed. There are two costing methods: product costing

and unit costing. You use product costing when you want to cost an existing quantity

structure for a sales order item. You use unit costing when you want to enter the

individual costing items manually, instead of specifying an existing quantity structure.

You can use the functions of unit costing to modify the costs in a product cost

estimate, for example to add additional costs or to reflect customer-specific changes

in the quantity structure.

The requirements class also determines:

– The default costing variant for the sales order item

– The default costing sheet for the sales order item

Order BOMs (PP-BD-BOM) SAP AG

Sales Order Costing

96 April 2001

– Whether this costing sheet is passed on to the dependent production orders (indicator

Copy costing sheet) For more information, refer to the section Overhead in Sales-Order-

Related Production [Ext.]

You can check the requirements class in Customizing for Product Cost by Sales Order.

The documentation in the Implementation Guide contains detailed information on the

settings for the requirements class.

Control Parameters in Materials Management (MM)

The sales order cost estimate takes into account materials that are being produced or procured

especially for the sales order and materials that are withdrawn from the make-to-stock inventory

in different ways. In the MRP view of the material master record, you specify whether the

materials used by the material in the sales order item are individual requirements materials or

collective requirements materials (indicator Individual/collective).

This ensures correct cost rollup with collective requirements materials.

To enable product costing to separate the costs for individual requirements materials

from the costs for collective requirements materials, make sure that these materials

have different accounts (and therefore different primary cost elements) when you

define the material account assignment in Materials Management.

The costs will then be shown on different accounts. Differential overhead allocation is

possible.

Control Parameters in Product Cost Controlling

Product Costing

To cost sales orders with the functions of product costing, you must define the following

parameters in Customizing for Product Cost Controlling:

• Costing variant

• Costing type

• Valuation variant

• Transfer strategy

• Date control

• Quantity structure determination

• Cost components

Unit Costing

To cost sales orders with unit costing, you must define the following parameters in Customizing

for Product Cost by Sales Order:

• Costing variant

• Valuation variant

SAP AG Order BOMs (PP-BD-BOM)

Sales Order Costing

April 2001 97

Features

When a sales order cost estimate is created, this has the following effects:

• The conditions are updated in SD.

• The planned costs are updated to the sales order item.

These functions are not performed on the order BOM cost estimate [Page 110].

You can create a sales order cost estimate:

• Using a product cost estimate for the multilevel BOM for the sales order item

• With unit costing

• By creating a product cost estimate and modifying it with unit costing

In the cost estimate for the sales order item, you can:

• Use the lot size of the sales order as the basis for calculating the planned costs

• Determine the quantity structure for the product through the configuration in the sales order

• Include the costs of raw materials and trading goods procured externally when costing the

sales order

• Calculate overhead rates based on contractual terms unique to the sales order

The system creates a cost estimate for the sales order item. At the same time, the system

updates the planned costs on the sales order item (see also: Update of Planned Costs [Ext.]).

You can transfer a cost component split calculated in a sales order cost estimate to Profitability

Analysis. This allows the cost components to be seen in Profitability Analysis.

A requirement here is that you calculate the planned costs for the sales order cost estimate in a

product cost estimate.

If you calculate the planned costs with unit costing, or use unit costing to modify the costs in a

product cost estimate, you cannot transfer a cost component split to Profitability Analysis.

You define the transfer by cost component in Customizing for Profitability Analysis under Master

Data → Valuation → Product Costing → Define Access to Product Costing with the indicator

Transfer sales order cost estimate.

Note on Costing Sales Order Items with Valuated Sales Order Stock

The status Cost is only set if you specified in the requirements class that costing is required. This

means that if costing is not required, a cost estimate with errors (status KF) will not cause the

status Cost to be set.

Therefore, if you change the quantity, the configuration, or the pricing date for sales order items,

it may be appropriate to create a new sales order cost estimate. In many cases, however, it is not

necessary to create a new sales order cost estimate. Depending on the Customizing settings, the

system proceeds as follows:

Order BOMs (PP-BD-BOM) SAP AG

Sales Order Costing

98 April 2001

Case 1:

Prerequisites:

In Customizing for Product Cost by Sales Order in the requirements class, it is specified that a

cost estimate should be created automatically. No marked sales order cost estimate (status VO)

exists at the time the quantity, the price, or the configuration is changed.

The system responds as follows:

These changes result in the system automatically recosting the sales order item when you save.

Case 2:

Prerequisites:

In Customizing for Product Cost by Sales Order in the requirements class, it is specified that a

cost estimate should be created automatically. A marked sales order cost estimate (status VO)

exists at the time the quantity, the price, or the configuration is changed.

The system responds as follows:

Since a marked cost estimate already exists that may already have been used for valuation, the

system does not automatically recost the sales order item. If you want the changes to affect the

sales order cost estimate, you must manually initiate costing. The new cost estimate does not

result in revaluation of sales order stocks that have already been valuated. Variances are

calculated on the basis of the new cost estimate.

Case 3:

Prerequisites:

In the requirements class, it is specified that a cost estimate must be created. A marked cost

estimate exists at the time of the change.

The system responds as follows:

The system does not automatically recost, since the marked cost estimate could already have

been used for valuation. The status Cost is not set. If you want to recost nevertheless, you must

initiate costing manually.

Case 4:

Prerequisites:

In Customizing for Product Cost by Sales Order in the requirements class, it is specified that a

cost estimate must be created. It is not specified that costing should be performed automatically.

No marked sales order cost estimate (status VO) exists at the time the quantity, the price, or the

configuration is changed.

The system responds as follows:

The system sets the status Cost (to be costed) for the sales order item. You initiate sales order

costing manually (if required). The Customizing settings do not allow automatic costing.

Note the following: For all sales order items with the status Cost, no delivery to the customer can

take place. If no marked sales order cost estimate exists at the time the goods are received into

inventory, valuation uses one of the strategies specified in the valuation strategy. If none of these

strategies work, no goods receipt can be posted.

SAP AG Order BOMs (PP-BD-BOM)

Sales Order Costing

April 2001 99

For information on the valuation strategy with sales order stocks, refer to the SAP Library in the

following section: Update of Valuated Sales Order Stock [Ext.]

You can generate a list of all sales order items with the status Cost with the report Display Sales

Order Items to Be Costed [Ext.].

Case 5:

Prerequisites:

In the requirements class, it is specified that a cost estimate can be created. No automatic

costing is to take place.

The system responds as follows:

Regardless of whether a marked cost estimate exists or not, the sales order item does not

receive the status Cost with any of the changes, since due to the Customizing settings, it is

assumed that the cost estimate is not used for valuation. A cost estimate can be created

manually at any time.

If you have specified that costing is required but is not to be performed automatically,

the system sets the status for the sales order item to Cost (to be costed) when the

sales order is created.

The status Cost prevents subsequent functions such as delivery or invoicing from

being performed until after the sales order has been costed. This is of particular

value if pricing in Sales and Distribution is based on the results of the cost estimate.

The status Cost is also set when a faulty cost estimate is generated (status of cost

estimate is KF) and the Customizing settings require a cost estimate. If the sales

order cost estimate is successfully created (status of the cost estimate is KA), the

sales order item receives the status Cstd (costed).

Order BOMs (PP-BD-BOM) SAP AG

Sales Order Costing

100 April 2001

Sales Order

10 MTB X99

System status: Cstd

Create Unit Cost Estimate

Item Cat Resource Designation

1 M F471 1 hr Frame CMB 1,500

2 B D700 1 hr Jimono JX 1,000

3 E ASS 2 hr Assembly 500

Sales Order

10 MTB X99 1 unit

Requirem. type:

System status: Cost

3,000

Requirements Class

Costing req.

040 X

Item -> Costing

Effects of Order BOM Cost Estimate on Status Update for Sales Order Item

• Can a status be updated for the sales order item?

The status update of the sales order item depends on the setting of the indicator Costing

in the requirements class.

– Indicator is not set = Costing allowed, with status update

If the sales document item already has the status Cstd, this status is removed after

an order BOM cost estimate for an assembly is created.

– A = Costing allowed, without status update

– If an order BOM cost estimate for an assembly of the order BOM of the relevant sales

document item is created, the status of this sales document item is not changed.

– B = May not be costed

– If an order BOM cost estimate for an assembly of the multilevel BOM of the relevant

sales document item is created, the status of this sales document item is not

changed.

– X = Costing required

– If costing is required for the sales document item, the sales document item receives

the status Cost (to be costed) when it is created. When a sales order cost estimate is

created, the sales document item receives the status Cstd (costed). If an order BOM

cost estimate is created for an assembly of the multilevel BOM of this sales

document item, the status Cstd is removed and the status Cost is set. This tells you

how up-to-date the sales order cost estimate is.

The status update is made only for a sales order cost estimate. Order BOM cost

estimates do not influence status update.

SAP AG Order BOMs (PP-BD-BOM)

Sales Order Costing

April 2001 101

User-Defined Error Management

You can influence the messages output in the log of sales order costing by using user-defined

error management [Ext.].

See also:

Overhead in Sales-Order-Related Production [Ext.]

Overhead [Ext.]

Product Cost Estimate for Sales Order Item [Page 102]

Unit Cost Estimate for Sales Order Item [Ext.]

For information on updating data in multiple valuation views, refer to the following section:

Transfer Prices in Cost Object Controlling [Ext.]

Transfer Prices

If you are using transfer prices, you can update the planned costs calculated in a sales order cost

estimate in multiple valuation views. To do this, you create a maximum of two order BOM cost

estimates [Page 109] (in addition to the sales order cost estimate) with their own costing variants

for the same sales document item.

Order BOMs (PP-BD-BOM) SAP AG

Product Cost Estimates for Sales Order Items

102 April 2001

Product Cost Estimates for Sales Order Items

Use

You can create a product cost estimate for a multilevel BOM for a sales order item. The material

in a multilevel BOM for a sales order item can be a material with a closed BOM (nonconfigurable

material), a configured material, or a material with an open BOM (configurable material) whose

characteristic values were defined in the sales order item.

Prerequisites

You can define the following default values in Customizing for Product Cost by Sales Order

under Control of Sales-Order-Related Production → Check Requirements Classes [Ext.]:

• Costing method

• Costing variant

• Costing sheet

The Costing indicator in the requirements class allows you to specify whether sales order items

must be costed.

You can use the Costing indicator to control the time point at which the sales order is costed and

the sales order cost estimate marked.

If you enter A (automatic costing) or B (automatic costing and marking), the sales

order item is automatically costed, or automatically costed and marked, when the

sales order is saved.

If you entered B but cost the sales order manually before you save the sales order,

you must also mark manually.

If you don’t enter anything, you must always manually cost and manually mark (see

also: Creating a Product Cost Estimate for a Sales Order Item Manually [Page 107]).

You specify the following in Customizing for Product Cost by Sales Order under Preliminary

Costing → Costing Sales Order Items with Product Costing → Costing Variants for Product

Costing → Check Costing Variants for Product Costing [Ext.]:

• Whether an itemization should be saved for the sales order cost estimate

The system requires the itemization if you are using a valuated sales order stock and if:

– You want to calculate variances for the material and the standard price is calculated

in a sales order cost estimate

– You want to valuate work in process at target costs and calculate the target costs in

the sales order cost estimate

– You want to valuate scrap variances with the target costs calculated in the sales order

cost estimate

• Whether the costing lot size is determined by the order quantity or by the lot size in the

material master record

SAP AG Order BOMs (PP-BD-BOM)

Requirements Explosion

April 2001 103

For example, you can specify that the lot size is only passed on for materials from

individual requirements. You specify whether a material is an individual requirements

material or a collective requirements material in the MRP view of the master record.

Requirements Explosion

Individual Requirements Ind.

• 1 - Only individual req.

• 2 - Only collective req.

• ‘ ‘ - Collective

requirements and

individual requirements

BOM Structure

Individual req.

Collective req.

Material 1

Material 2 Material 3

Order BOMs (PP-BD-BOM) SAP AG

Passing On the Costing Lot Size

104 April 2001

Passing On the Costing Lot Size

Production structure

Only individual req.

20 x 30 x

10 x

Costing lot size

material master

BOM Structure

Individual req.

Collective req.

Material 1

costing lot: 10

Material 2

costing lot: 20

Material 3

costing lot: 100

20 x 30 x

10 x

Material 1

costing lot: 10

Material 2

costing lot: 20

Material

costing lot:

2 x 3 x

Sales order 4711

Item Qty

10 Material 1 10

Material

Material 1

The settings for the costing lot size should not conflict with the transfer control.

• Costing type

The costing type determines the technical attributes of costing. For sales order costing, it

also determines the following:

– Whether the costing sheet in the sales order item is used to calculate the overhead

for individual requirements materials

– Whether overhead is calculated for externally procured individual requirements

materials

• Valuation variant

In addition to the other settings in sales order costing, the valuation variant determines

which costing sheet is used for the material components, depending on the costing type.

• Transfer control

The transfer control parameters determine whether a material is recosted when cost

planning data for the material exist in the plant or controlling area of the finished product.

Transferring existing costing data can significantly improve performance.

For example, you can specify that existing standard cost estimates should be passed on

for all collective requirements materials.

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Transfer Control for Collective Requirements Materials

• Whether order BOM cost estimates [Page 109] should be transferred

BOM Structure

Individual req.

Collective req.

Only with collective req. material

Prio Strategy Description

1 2 Current std cost estimate

Transfer Strategy

Transferring existing order BOM cost estimates can significantly improve performance.

You specify in the costing variant whether you want to transfer order BOM cost

estimates. Order BOM cost estimates are only transferred if they were created with

the same costing variant. You therefore use the same costing variant for sales order

costing as for order BOM costing.

• Date control

• Quantity structure control

• If applicable, allowance for costing across company codes

You define the cost components and activate the cost component split in Customizing for Product

Cost by Sales Order under Preliminary Costing → Costing Sales Order Items with Product

Costing. The cost components group the costing results and determine how the costs are rolled

up through the structure. If you are using a valuated sales order stock, the costs are rolled up the

same way as in make-to-stock production.

If you are using Activity-Based Costing, go into Customizing for Product Cost by Sales Order

under Basic Settings for Product Cost by Sales Order and make the appropriate settings for

Activity-Based Costing.

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If you want to calculate the overhead for collective requirements materials differently than for

individual requirements materials, then when defining the material account assignment in the

Materials Management component you must make sure that the individual requirements

materials and the collective requirements materials are assigned to different accounts and thus

different primary cost elements. If you are using a valuated sales order stock, the individual and

collective requirements inventories are separated by means of the valuation classes in the

accounting view of the material master record.

Features

Product costing is a tool for planning costs. It normally calculates the cost of goods manufactured

of a material using the material’s BOM and routing in Production Planning. In sales-order-related

production, product costing is used to calculate the planned costs for the production of the

material in the sales order item.

• For materials with nonconfigurable BOMs, the system selects the BOM and routing for the

quantity structure using the quantity structure date and the quantity structure determination

ID that you define in Customizing for Product Cost Controlling.

• For configurable materials with configurable BOMs, you define the configuration of the

configured material in the sales order by selecting characteristic values (such as color or

weight) for the components. The system creates the quantity structure for costing using this

information and the object dependencies in the BOM and routing.

For trading goods and other materials without BOMs or routings, you can use product costing to

select a price that can be different from the price according to price control (S or V) in the

accounting view of the material master. This allows you to specify, for example, that for materials

with V price control a planned price is used from the costing details screen in the material master

record. You can calculate material overhead on the basis of this information.

The system always saves a cost component split for the product cost estimate for the sales order

item. You can transfer a cost component split calculated in a sales order cost estimate to

Profitability Analysis (CO-PA). This provides a view in CO-PA by cost components according to

the sales order cost estimate.

See also:

For more information on the required settings in Customizing, refer to the Implementation Guide

(IMG) for Product Cost Controlling.

For information on the special features of overhead calculation in sales-order-related production,

refer to the section Overhead in Sales-Order-Related Production [Ext.].

For information on transferring the cost component split to CO-PA, refer to the following section:

Update of Planned Costs [Ext.]

For information on Activity-Based Costing, see the document CO-ABC Activity-Based Costing.

For information on cost component splits, refer to the document Product Cost Planning.

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Manually Creating a Product Cost Estimate for a Sales

Order Item

Prerequisites

You have entered the costing method product costing in Customizing for Product Cost by Sales

Order in the requirements class. If you haven’t entered a default costing method, you can choose

the costing method directly in the sales order.

You have specified in the requirements class that costing should not be initiated automatically

when the sales order is saved (Costing indicator) (see also: Product Cost Estimate for Sales

Order Item [Page 102]), or you want to initiate costing manually for this particular sales order

item, for example so that you can modify it with unit costing [Ext.].

Procedure

1. Choose Accounting → Controlling → Product Cost Controlling → Cost Object Controlling

→ Product Cost by Sales Order → Cost Estimate → Sales Order → Change.

The screen Change Sales Order: Initial Screen appears.

2. Enter the order and choose Enter.

3. Select an item and choose Extras → Costing.

4. Choose the costing method product costing.

The following dialog boxes may appear:

– Costing variant

Enter the costing variant for sales order costing (such as PPC4).

Choose Enter.

– Control parameters

Here you can:

– Check and change the dates of the cost estimate and the dates for the BOM and

routing selection

– Check and change the parameters for transfer control

Choose Enter.

Result

The system costs the sales order item.

The screen Sales Order Costing: Costing Data for Material appears.

You see the costing results according to cost component views (such as cost of goods sold, cost

of goods manufactured).

Now proceed as follows:

1. Check the costing status. The cost estimate must have the status KA (costed without

errors). Cost estimates that have errors cannot be transferred into the sales order.

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108 April 2001

2. To view the costing results by cost component, position the cursor in a view and choose

Costs → Display Cost Components.

To access other reports, choose Goto → Other Report.

3. To display the costing results according to costing items, position the cursor on a view

and choose Costs → Itemization.

To access other reports, choose Goto → Other Report.

4. If you want to use the sales order cost estimate to calculate the standard price of the

valuated sales order stock, choose Extras → Mark.

5. Save the cost estimate.

The dialog box Update Parameters may appear. Specify whether an itemization is to be

saved in addition to the cost component split.

6. To check the transfer of the costing results into the conditions, select the item and

choose Item → Conditions.

7. Save the sales document.

If you are using a valuated sales order stock and the cost estimate has the status MARKED, the

value calculated in the cost estimate is written to the stock segment of the sales order stock as

the standard price if the customer exit material valuation sales order materials was not used and

no goods receipt has been made.

After the first goods receipt, the standard price of materials in the sales order or

project inventory can only be changed manually. If new cost estimates are created

after the first goods receipt, you might not be able to tell how the price used for

valuation was calculated.

If the standard price was calculated in a product cost estimate for the sales order item, you

should save an itemization if:

• You want to calculate variances

• You want to calculate work in process at target costs

• You want to valuate the scrap

You can view the cost estimate in the sales order and in Product Cost Controlling Information

System.

See also:

For information on the information system, see the document Product Cost Controlling

Information System.

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Order BOM Cost Estimates

Definition

Cost estimate of a BOM for a sales order item. This cost estimate is created outside the sales

order. Order BOM cost estimates are supported for all individual requirements materials in the

BOM structure.

Order BOM cost estimates enable materials to be costed from the bottom up during the design

process in complex make-to-order production.

See also:

Order BOM Cost Estimates [Page 110]

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Order BOM Cost Estimates

110 April 2001

Order BOM Cost Estimates

Use

Cost estimate of a BOM for a sales order item. This cost estimate is created outside the sales

order. Order BOM cost estimates are supported for all individual requirements materials in the

BOM structure.

Order BOM costing is recommended in complex make-to-order production. Complex structures

that are gradually established over time do not have to be completely exploded to be costed.

Instead, they can be costed in sections. Individual assemblies can be costed as early as the

design phase, before the structure of the finished product is finalized.

Order BOM cost estimates thus enable materials to be costed from the bottom up during the

design process in complex make-to-order production environments.

Order BOM costing can be used for inventory valuation of materials manufactured for sales

orders. The inventory of individual material components can therefore be valuated using order

BOM costing even before the design of the finished product has been finalized.

Creating order BOM cost estimates and then transferring them into sales order cost estimates

can significantly improve the performance of sales order costing.

Order BOM cost estimates also enable the planned costs for the sales order item to be updated

in multiple valuation views. In this case you first create the sales order cost estimate. To do this,

you create a maximum of two order BOM cost estimates [Page 109] (in addition to the sales

order cost estimate) with their own costing variants for the same sales document item.

Prerequisites

You must define the costing variant in Customizing for Product Cost Controlling under Cost

Object Controlling → Product Cost by Sales Order → Preliminary Costing → Costing Sales Order

Items with Product Costing → Costing Variants for Product Costing → Check Costing Variants for

Product Costing [Ext.].

You specify in the costing variant whether you want to transfer order BOM cost

estimates. Order BOM cost estimates are only transferred if they were created with

the same costing variant. You therefore use the same costing variant for sales order

costing as for order BOM costing.

Features

In contrast to sales order costing, order BOM costing takes place outside the sales order. Order

BOM cost estimates are created outside the sales order.

The initial material for costing can be any material below the sales order item, including the

material on the sales order item. The cost estimate is created with reference to the sales order

item.

When you create order BOM cost estimates for higher-level assemblies and sales order cost

estimates, you can transfer cost estimates of sales-order-based assemblies. Whether order BOM

cost estimates for assemblies are included in the sales order cost estimate or in an order BOM

cost estimate for a higher-level assembly is controlled in Customizing in the costing variant. If you

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have specified in the costing variant that you want to transfer order BOM cost estimates, when

you create a higher-level order BOM cost estimate or sales order cost estimate the system first

searches for an order BOM cost estimate before it explodes an assembly.

Transferring order BOM cost estimates can significantly improve performance when costing sales

order items.

The system always updates the cost component split for the order BOM cost estimate. When you

save the cost estimate, you can choose whether you also want to save the itemization. You can

also specify in the costing variant whether you want the itemization to be updated. If the standard

price for the valuated sales order stock is based on an order BOM cost estimate and you want to

calculate variances, scrap, or work in process at target costs, make sure that an itemization

exists for the cost estimate.

Standard Price on Basis of Order BOM Cost Estimate

When you are using a valuated sales order stock, the standard price for the individual

requirements material can be calculated in an order BOM cost estimate. The individual

requirements material is valuated on the basis of an order BOM cost estimate in accordance

with the settings in the requirements class using the strategy for standard price calculation with a

valuated sales order stock. The valuation is made at the time of the first goods receipt for the

material. A requirement is that the order BOM cost estimate is marked. You mark the cost

estimate when you create the order BOM cost estimate. The semifinished products in the

multilevel BOM for a sales order item can be valuated even before the structure of the

finished product is finalized.

Purpose of Sales Order Costing

If you have created an order BOM cost estimate for the finished product in the sales order item,

you should still create a product cost estimate for the sales order item [Page 102]. When a sales

order cost estimate [Page 95] is created, this has the following effects:

• The status of the sales order item is updated: The status of the sales order item is set to Cstd

(costed).

• The conditions are updated in SD.

• The planned costs are updated to the sales order item.

These functions are not performed through an order BOM cost estimate.

Constraints

A costing run for multiple order BOM cost estimates that are not linked to each other is not

supported.

If a subordinate assembly in a multilevel BOM for a sales order item is changed and costed, this

has no effect on the cost estimate of the higher-level assembly. If you change assemblies, you

must take organizational steps to ensure that all relevant cost estimates are organized.

User-Defined Error Management

You can influence the messages output in the log of order BOM costing by using user-defined

error management [Ext.].

See also:

For information on standard price calculation with valuated sales order inventories, see the

following section:

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Order BOM Cost Estimates

112 April 2001

Standard Price with Valuated Sales Order Stock [Ext.]

For information on updating costing data, refer to the following section:

Update of Planned Costs [Ext.]

For information on updating data in multiple valuation views, refer to the following section:

Transfer Prices in Cost Object Controlling [Ext.]

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Creating and Marking an Order BOM Cost Estimate

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Creating and Marking an Order BOM Cost Estimate

Prerequisites

Define the costing variant in Customizing for Product Cost Controlling. You can specify in the

costing variant whether you want the itemization to be saved.

Procedure

1. Choose Accounting → Controlling → Product Cost Controlling → Cost Object Controlling

Product Cost by Sales Order → Costing → Order BOM → Create.

The screen Create Cost Estimate for Order BOM appears.

2. Enter the following data:

– Number of the SD document and the item

– Also enter the costing variant, material, plant, and costing lot size (if applicable)

The costing variant, material, plant, and costing lot size can also be:

- Entered manually

- Transferred from the sales order item This data is transferred from the sales

order item if the data has been entered in the sales order item and you do

not enter any data manually here.

3. Choose Enter.

The system transfers the control parameters (costing dates and transfer control) from the

costing variant, and costs the order BOM.

Result

The system always updates a cost component split for the order BOM cost estimate. When you

save the cost estimate, you can choose whether you also want to save the itemization.

You can display the following on an order BOM cost estimate:

• A list of the costed materials

• A list of the costing levels

The costing level controls the sequence in which the materials are costed. The costing

level is issued internally by the system and is inverse to the low-level code. The costing

level enables cost rollup over more than one manufacturing level.

• Another cost component view

If you want to calculate the standard price for the sales order material on the basis of the order

BOM cost estimate, mark the order BOM cost estimate. Do this by choosing Extras → Mark. The

system assigns the status VO (marked) to the cost estimate.

To view the cost estimate at a later time, access the Product Cost by Sales Order menu and

choose Master Data/Planning → Cost Estimate for Order BOM → Display and enter the

required data. Then choose Enter.

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See also:

Standard Price with Valuated Sales Order Stock [Ext.]

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Blocking Requirements

April 2001 115

Blocking Requirements

Use

You can block the generation of requirements until the processing of order BOMs is completed.

In this way, you can prevent the system from generating requirements during the planning run,

for assemblies that are still to be post-processed in the design.

Features

You can stop the generation of requirements on different levels:

• in the schedule line category in the sales order item

A requirement generation is stopped by some schedule line categories, for example, in

the standard system, by the schedule line category CN. At the time when you want to

generate requirements, set the schedule line category CP for example. This schedule

line category allows the generation of requirements in the standard system.

In Customizing SD you define, for specific combinations of item categories and MRP

types:

• Which schedule line category the system recommends as standard.

• Which schedule line categories can be set manually.

In Customizing SD choose Sales→ Sales document → Schedule lines → Assign

schedule line categories.

• for configurable BOMs, you can stop it in the configuration status in variant configuration

See also:

Transfer of requirements using blocked configuration [Ext.]

• In the BOM status

You define the status of a BOM in Customizing BOMs, by choosing General Data →

Define BOM status [Ext.].

You set the status of a BOM in the detail screen of the BOM header [Ext.].

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Order BOMs in MRP

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Order BOMs in MRP

Use

MRP ensures that materials are available, which means that the required quantities are procured

in due time.

MRP for order BOMs is basically the same as standard MRP. Merely the following prerequisites

must be met.

You can use the Project System for MRP. See Advance Procurement [Ext.] and

Material Requirements Planning in BOM Transfer [Ext.] for further information.

Prerequisites

• You have activated BOM explosion for sales order BOMs in the “Define BOM Explosion

Control” activity in Customizing for MRP.

• You have released the requirements for MRP (see also: Blocking Requirements [Page 115]).

• You have selected a strategy group in the material master that allows make-to-order

production for the material in the sales order item.

• You have set the Individual/coll. indicator to Individual and collective requirements or

Individual requirements only in the material master (MRP 4 view) for each header material in

an order BOM. You have made the same settings for all assemblies that are on a higher level

on a direct path above the order BOM.

The system always selects the material BOM in MRP when only collective

requirements are allowed for an assembly. The material BOM is also selected when

only collective requirements are allowed for an assembly that is on a higher level on

a direct path.

You can use the explosion types [Ext.] (basic data tab page on the item detail

screen) in the BOM to override the setting in the material master record (MRP 4

view).

Select an explosion type that allows either collective and individual requirements or

individual requirements only on the item detail screen for the components in the

higher-level BOM when you want to fix the BOM for a material and the setting for the

BOM is collective requirements only. The setting in the BOM item overrides the

setting in the material master record.

Features

There is an MRP run for make-to-order production. This planning run does the following with

reference to the sales order item:

• It determines the net requirements

• It calculates the procurement quantities

• It determines dates

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• It determines procurement elements

• It explodes the multi-level BOM for the sales order item

You can check the planning result in the MRP list or the stock/requirements list.

A special case is when you work with detached order assemblies that you want to plan and

manufacture before they are integrated in a multi-level BOM for a sales order item.

For further information on MRP, see PP – Material Requirements Planning, under

Control Parameters for the Planning Run [Ext.]

Multi-Level, Make-to-Order Production [Ext.]

MRP List and Stock/Requirements List [Ext.]

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Plan Material Requirements for Detached Order Assemblies

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Plan Material Requirements for Detached Order

Assemblies

Use

This procedure describes how to handle detached order assemblies [Page 23] in MRP: You can

plan and manufacture them but still change the multi-level BOM for the sales order item. You can

settle the quantity of assemblies already produced against the quantities still to be produced

when you integrate the order assembly in the BOM at a later date and you have finished creating

the BOM.

Prerequisites

• You have created a sales order and a sales order item.

• You have created a detached order assembly with an order BOM for the sales order item.

You can also use any assembly with a material BOM, which means without an order

BOM, as a detached order assembly. The system runs MRP correctly for this

assembly but the assembly is not displayed in the order browser. This means that

Engineering and Design cannot use the assembly for changes to the BOM.

• You have selected the strategy group Planning at assembly level (strategy 70 in the standard

SAP System) in the material master for the header material of the order assembly. You have

also set the mixed MRP indicator, selected a consumption mode, and entered a consumption

period.

For further information on this planning strategy, see Planning at Assembly Level (70)

[Ext.] in Demand Management (PP-MP-DEM).

Procedure

1. Starting from the Demand Management node, choose Planned Independent Requirement →

Create. Enter the material number for the header material of the order assembly and the

plant or the MRP area. Click .

2. Enter the planned independent requirement.

3. Assign the account for the planned independent requirement to the sales order and the sales

order item:

a. Choose Goto → Additional data.

The Indep. Reqmts: Additional Data dialog box appears.

b. Select category E, customer individual requirement, as the account assignment category.

Click and enter the number of the sales order and the sales order item. Click and

You can use next to the Acct. assmt cat. field in the Indep. Reqmts: Additional

Data dialog box to check the account assignment data at any time.

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The accounts for the planned independent requirements for the order assembly are

now assigned to the sales order. These planned independent requirements can be

settled against the dependent requirements for the sales order when the assembly is

integrated in the multi-level BOM for the sales order item.

4. Starting from the MRP node, choose Planning → Single-Item, Multi-Level. Enter the

material number for the header material of the order assembly and the MRP and process

parameters. Click twice.

The system uses the account assignment to the sales order item and thus selects and

explodes the order BOM for this material, when there is one. The system displays the

runtime statistics for the planning run.

5. Starting from the MRP node, choose Evaluations → Stock/Reqmts List. The header

material for the order assembly is the default material number. Click twice.

The system displays the stock/requirements list for the material. The MRP elements are

displayed in a separate individual customer segment.

Result

The system has generated planned independent requirements on assembly level (requirements

type VSFB) for the header material of the detached order assembly. The system has assigned

the accounts to the sales order item for the sales order. The system then generated planned

orders or purchase requisitions to cover these planned independent requirements in the MRP

run.

You can convert the planned orders to production orders and the purchase requisitions to

purchase orders, thus triggering production and external procurement for this order assembly.

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Plan Material Requirements for Sales Order Items

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Plan Material Requirements for Sales Order Items

Use

This procedure describes how you plan material requirements for sales order items when the

multi-level BOM for the sales order is finished. It also describes how you then handle order

assemblies that have already been planned or have already been manufactured.

Prerequisites

• You have created a sales order and a sales order item.

• You have planned material requirements for detached order assemblies [Page 23] when

necessary, as described in Plan Material Requirements for Detached Order Assemblies

[Page 118].

• You have created a multi-level BOM for the sales order item and integrated any necessary

detached order assemblies in the BOM structure.

Procedure

1. Starting from the MRP node, choose Planning → Single-Item, Sales Order. Enter the

number of the sales order and the sales order item as well as the MRP and process

parameters. Click twice.

The system explodes the multi-level BOM for the sales order item from the lowest level to

the highest level and plans all the materials. The system displays the runtime statistics

for the planning run.

2. Starting from the MRP node, choose Evaluations → Stock/Reqmts List. The material for the

sales order item is the default material number. Click twice.

The system displays the stock/requirements list for the material. The MRP elements are

displayed in a separate individual customer segment.

3. Choose Show overview tree.

The overview tree is displayed on the left of the screen. Only the material for the sales

order item is displayed in the tree.

4. Click to access the order tree for the first procurement element.

All the materials that the system planned when it exploded the BOM are displayed

hierarchically in the order tree.

5. Double-click a material that was the header material for a detached order assembly. Check

the stock/requirements situation for the material.

Result

The system has planned all levels of the multi-level BOM for the sales order item. At the same

time, it has settled any planned independent requirements from assembly planning against the

dependent requirements that were transferred from top to bottom in the planning run.

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Order BOMs in Production

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Order BOMs in Production

Use

The automatically use order BOMs in production if you create a production order with reference

to a sales order with an order BOM. In this case, during the transfer of master data to the

production order, the order BOM is chosen as a matter of priority. Since there can only be one

order BOM per material and sales order, no selection mechanisms are required, as they are for

the selection of material BOMs (see Selecting a bill of material [Ext.]).

If you, as a make-to-order manufacturer, want to monitor the production order links

over several levels, you may also be interested in direct production with collective

orders (see Collective order [Ext.]).

Integration

Changes to an order BOM are treated as master data changes, in the context of order change

management for production orders (OCM) (see Order change management for production orders

[Ext.], Creation of initiating objects [Ext.]).

Features

The transfer of an order BOM into a production order takes place without any special preparation

being necessary in production control. The transfer takes place by carrying out the following

actions:

• Planned order conversion [Ext.]

The conversion of planned orders into production orders can be carried out as individual

conversion [Ext.], collective conversion [Ext.] and partial conversion [Ext.]. If the

components have been fixed in the planned order, they are transferred from the planned

order and no transfers of the order BOM into the production order take place.

• Creating a production order with a sales order [Ext.]

You can create production orders (avoiding requirements planning) with direct reference

to a sales order.

• Reading master data [Ext.]

If an order BOM exists it is transferred to the production order when the master data is

read.

From the initial screen of the order browser [Page 176] you can call up the order

progress report [Ext.] (see Calling up the order progress report [Ext.]).

Order BOMs (PP-BD-BOM) SAP AG

Enhancements to the SAP Systems in the Area of PLM

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Enhancements to the SAP Systems in the Area of PLM

Purpose

You can optimize your work processes in the area of Product Lifecycle Management [Ext.] (PLM)

by changing and enhancing the scope of functions the standard SAP System. The

enhancements are part of the standard SAP System and can be set up in your SAP System by

means of enterprise-specific logic.

Enhancements

The following is an overview of the supported enhancements in the area of PDM.

Enhancement Note

Customer exit

See also:

Customer Exits [Ext.]

Use

The function process of the standard SAP System is done by means

of customer exit within the SAP System enhancement concept. The

exits provided with the system do not have any functionality of their

own. They simply represent a starting point for additional document

distribution functions which you can develop using company-specific

logic.

Integration

The customer exits are programmed as function module exits. You

create an enhancement project by editing an enhancement that SAP

has supplied. The enhancement contains the function module for the

required function. The function module leads to an include program

where you encode the enterprise-specific function requirements.

Prerequisites

When you use a function exit, you must create a company-specific

include program that matches the programming logic of the function

module. For example, the data that can be transferred from the

include program to the standard program, and vice versa, is

predefined here. Since each call for a customer-specific function

module used contains both export and import parameters, the

customer-specific function modules are also equipped with this

predefined interface.

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Enhancements to the SAP Systems in the Area of PLM

April 2001 123

Business Add-In [Ext.] Use

Business Add-Ins are defined parts within a source that can add

coding for different software levels, such as branches, partners, or

customers, without changing the original program itself. The coding

of the standard SAP System allows you to add implementation where

the methods for the enterprise-specific processing are set.

Integration

The coding of the standard SAP System contains the definitions of

the interfaces as well as the calls for the application programs. This

enhancement is made of an interface and a method.

Each Business Add-in is made up of various methods that can be

called in preset processing situations. The methods set the

operations for the documents or their original application files. The

enterprise-specific coding is entered in Implementation.

Prerequisites

You must enter the enterprise-specific enhancements in an

implementation. You must create an implementation for the Business

Add-In you have chosen and enter the required coding for the

method. After the implementation is active you can use it when

executing the application program.

Business Transaction

Events

See also:

Using Business

Transaction Events [Ext.]

You can use two types of interfaces for modifying and enhancing the

standard SAP System:

• Publish & Subscribe interface (informative interfaces)

The interface informs that a particular result has been produced

and transfers the data to external software.

• Process interface (Process)

This interface replaces the standard processes from the SAP

System.

User exits in

Customizing

You determine in Customizing of the application which enterprisespecific

changes you want to carry out. You will find detailed notes in

the IMG.

Use the ABAP Workbench for the customer exits as well as for business add ins.

Modification to SAP sources and ABAP Dictionary Objects are done within SAP

Software Change Registration (SSCR).

These changes are upward compatible. This means that they remain effective even

after an upgrade or installation of a support package.

Enhancements for Objects from the Area of PDM

The following overview shows which enhancements are supported for which SAP objects.

SAP Object Customer exit Business Add-In Business

Transaction

Events

User Exits

Order BOMs (PP-BD-BOM) SAP AG

Enhancements to the SAP Systems in the Area of PLM

124 April 2001

Document [Page 125] X X X

Material [Page 158] X X

Change master record

[Page 160]

Bills of Material [Page

162]

X X

SAP AG Order BOMs (PP-BD-BOM)

Enhancements in Document Management

April 2001 125

Enhancements in Document Management

Use

You can set up work processes in the area of Document Management with different

enhancements at an enterprise level.

Information about enhancements as well as an overview of planned enhancements

to SAP objects in the area of PDM-can be found in Enhancements to the SAP

System in the Area of PDM [Page 122].

Features

The following overview shows which enhancements are supported in the standard SAP System

in the area of DMS.

Enhancement Use

Enhancements using Customer Exits

[Page 126]

See also:

Enhancements of the SAP System in the Area of PDM [Page 122] and The SAP System

Enhancement Concept [Ext.]

Prerequisites

When you use a function exit, you must create a company-specific include program that matches

the programming logic of the function module.

You want to determine the original application files for a distribution order. You

create an enhancement project where you use the enhancement CVDI0003

(Determine original application files). The enhancement contains the function module

for the required function (for example, EXIT_SAPLCVV1_003). The function module

branches to the include program zxcvv5u02. You use this include program to

program your specific functional requirements.

Features

The tables below show the enhancements for customer exits used in document distribution

(development class CVDI).

Enhancements for Function Group XCVV1 (Recipient List)

Use Enhancement Function Module

Save recipient list CVDI0001 EXIT_SAPLCVV1_001 [Page

128]

Modify initial values for screen 100 CVDI0002 EXIT_SAPLCVV1_002 [Page

130]

Determine original application file CVDI0003 EXIT_SAPLCVV1_003 [Page

133]

Determine document part and version of a

document

CVDI0004 EXIT_SAPLCVV1_004 [Page

135]

Create distribution order CVDI0005 EXIT_SAPLCVV2_001

Enhancements for Function Group XCVV2 (Distribution Order)

Use Enhancement Function Module

Create distribution order CVDI0005 EXIT_SAPLCVV2_001 [Page 135]

SAP AG Order BOMs (PP-BD-BOM)

Enhancements using Customer Exits (Document)

April 2001 127

Check part order CVDI0006 EXIT_SAPLCVV2_002 [Page 136]

Create initial order CVDI0007 EXIT_SAPLCVV2_003 [Page 137]

Enhancements for Function Group XCVV5 (Events)

Use Enhancement Function Module

Determine context CVDI0008 EXIT_SAPLCVV5_001 [Page 139]

Enhancements for Function Group XCVVW (ITS Access)

Use Enhancement Function Module

ITS access CVDI0009 EXIT_SAPLCVVW_001 [Page 141]

Order BOMs (PP-BD-BOM) SAP AG

Finding Recipient Lists (EXIT_SAPLCVV1_001)

128 April 2001

Finding Recipient Lists (EXIT_SAPLCVV1_001)

Definition

Function module that is called by customer exit CVDI0001 when a recipient list is saved and

before the data is written to the database.

Use

You cannot change the program logic. You can only change the data in the logic.

Structure

The interface is structured as follows:

Parameters that can be processed in the Function Module

Parameter Parameter

value

Result

Direction Description

importing i_action I

Create a recipient list

Change a recipient list

exporting e_return 0

<>0

Error

changing c_drzao As database structure DRZAO

(general data in a recipient list)

Tables Whose Fields can be Processed in the Function Module

Table Description

T_DRZA As database structure CVIDRZA (recipient-document relations)

T_DRZAT As database structure CVIDRZAT (language-dependent description)

Integration

You can enter your company-specific programming logic in the source code of include program

zxcvv1u01.

SAP AG Order BOMs (PP-BD-BOM)

Screen: Basic Data for Maintaining Documents

April 2001 129

Screen: Basic Data for Maintaining Documents

Definition

Function module that is called by customer exit CV110001.

Use

You can add to and enhancement the dialog for maintaining document data (function module in

development class CV, function group CV110).

Integration

You can enter your company-specific programming logic in the source code of include program

ZXCV110U01.

Order BOMs (PP-BD-BOM) SAP AG

Screen: Recipient Lists (EXIT_SAPLCVV1_002)

130 April 2001

Screen: Recipient Lists (EXIT_SAPLCVV1_002)

Definition

Function module that is called by customer exit CVDI0002 after the data for recipient list screen

(screen 100, program SAPLCVV1) has been read.

Use

Depending on the function (i_function) called, documents, recipients, or general data is

determined. You can change this data in the include program. The modified data is then

displayed on screen 100 (program SAPLCVV1).

If you change recipient data, for example, the changes must also be made in the following tables:

• Table T_DRZA (document recipient relation)

• Table T_REC (to display the change in the table control)

Structure

The interface is structured as follows:

Parameters that can be processed in the Function Module

Parameter Parameter

value

Direction Description

exporting e_return 0

<>0

Error

SAP AG Order BOMs (PP-BD-BOM)

Screen: Recipient Lists (EXIT_SAPLCVV1_002)

April 2001 131

importing i_function

i_ass_id

i_ref_ass_id

Create recipient list

Change recipient list

Display recipient list

Display all recipients

of a document

Display all documents sent to a

recipient

Display

Start distribution with

Recipient Lists

Start distribution with dialog

Start distribution without dialog

Start distribution without reading

existing

recipient list

Start distribution with

standard recipient list

Restart distribution with dialog

Restart distribution of a package

with dialog

Number of the recipient list

Number of the template for

Recipient Lists

Tables Whose Fields can be Processed in the Function Module

Table Description

T_DRZA As database structure CVIDRZA (document/recipient relation)

T_DOC As database structure CVIDOC_TAB (documents displayed in the table control)

T_REC As database structure CVIREC_TAB (recipients displayed in the table control)

T_IMP_OBJ As database structure CVDIOBJ (table with selected document that was used to

start the function)

Order BOMs (PP-BD-BOM) SAP AG

Screen: Recipient Lists (EXIT_SAPLCVV1_002)

132 April 2001

T_TEXT As database structure CVITEXT (language-dependent description of the recipient

list) - for recipient list functions only

Integration

You can enter your company-specific programming logic in the source code of include program

zxcvv1u02.

SAP AG Order BOMs (PP-BD-BOM)

Determine Original Application File (EXIT_SAPLCVV1_003)

April 2001 133

Determine Original Application File

(EXIT_SAPLCVV1_003)

Definition

Function module that is called by customer exit CVDI0003 to determine the original application

file that is to be sent.

Use

If the file is to be distributed manually (in dialog mode), this value is a default value and can be

overwritten.

Structure

The interface is structured as follows:

Parameters that can be processed in the Function Module

Parameter Parameter

value

Direction Description

exporting e_return 0

<>0

Error

Order BOMs (PP-BD-BOM) SAP AG

Determine Original Application File (EXIT_SAPLCVV1_003)

134 April 2001

importing i_function

i_objkey

i_context

Create recipient list

Change recipient list

Display recipient list

Display all recipients

of a document

Display all documents sent to a recipient

Start distribution with

Recipient Lists

Start distribution with dialog

Start distribution without dialog

Start distribution without reading

existing

recipient list

Start distribution with

standard recipient list

Restart distribution with dialog

Restart distribution of a package

with dialog

Document key as key in

the form of document type, document

number, version, part document

For example:

DRWAH01…………………01000

Context

changing c_original Determined original application file 1,2

or A

(for 1 and 2)

Integration

You can enter your company-specific programming logic in the source code of include program

zxcvv1u03.

SAP AG Order BOMs (PP-BD-BOM)

Document Part and Version (EXIT_SAPLCVV1_004)

April 2001 135

Document Part and Version (EXIT_SAPLCVV1_004)

Definition

Function module that is called by customer exit CVDI0004. This function module is used to

determine the key fields “document part” and “version” for the document to be distributed.

The customer exit is called when distribution is started for the recipient list (transaction CV17).

Use

The last version released is determined and proposed as a default for all documents in the

recipient list. To determine a different version, enter your own logic for determining the version in

the include.

Structure

The interface is structured as follows:

Parameters that can be processed in the Function Module

Parameter Parameter value

Result

Direction Description

importing e_doktl

e_dokvr

e_return 0

<>0

Document part

Document version

Error

exporting i_doknr

i_dokar

Document number

Document Type

Integration

You can enter your company-specific programming logic in the source code of include program

zxcvv1u04.

Order BOMs (PP-BD-BOM) SAP AG

Create Distribution Order (EXIT_SAPLCVV2_001)

136 April 2001

Create Distribution Order (EXIT_SAPLCVV2_001)

Definition

Function module that is called by customer exit CVDI0005.

This customer exit is checked in the create method of BOR object BUS1082 (function module

CVV2_DDO_CREATE – create distribution order). The exit is called after an initial order has

been created and the INITIATED event has been generated.

Use

The distribution order parameters can be modified in the include. Individual part orders that are

not relevant for distribution can be deleted from the table. Status IG or ER must be set in the

customer exit for these part orders. You can use function module CVV3_DDOC_SET_READY

(set part order status) for this purpose.

Structure

The interface is structured as follows:

Parameters that can be processed in the Function Module

Parameter Parameter

value

Direction Description

exporting e_return 0

<>0

Error

changing c_drzo As database structure DRZO

(distribution order data)

Tables Whose Fields can be Processed in the Function Module

Table Description

T_DDOC List of part order numbers (structure: CVIORDERCOMP)

Integration

You can enter your company-specific programming logic in the source code of include program

zxcvv2u01.

SAP AG Order BOMs (PP-BD-BOM)

Check Part Order (EXIT_SAPLCVV2_002)

April 2001 137

Check Part Order (EXIT_SAPLCVV2_002)

Definition

Function module that is called by customer exit CVDI0006.

This customer exit is checked in the check method of BOR object BUS1082 (function module

CVV2_DDO_CHECK – check distribution order). The exit is called after an initial order has been

created and the INITIATED event has been generated.

Use

The status of the part order is set to ER (error) if the e_return parameter returns a value <>0. A

special process is implemented in the workflow for part orders that contain errors.

Structure

The interface is structured as follows:

Parameters that can be processed in the Function Module

Parameter Parameter

value

Direction Description

exporting e_return 0

<>0

Order part has errors,

do not distribute

importing ddoc_id Part order number

Integration

You can enter your company-specific programming logic in the source code of include program

zxcvv2u02.

Order BOMs (PP-BD-BOM) SAP AG

Create Initial Order (EXIT_SAPLCVV2_003)

138 April 2001

Create Initial Order (EXIT_SAPLCVV2_003)

Definition

Function module that is called by customer exit CVDI0007 when the system creates an initial

order.

Use

The initial order data and part order data can be modified. You can also specify a status to be set

for the part orders. If an error occurs in this customer exit, it must be output with the following

statement: MASSEGE ID id TYPE mtype NUMBER n raising ERROR.

Structure

The interface is structured as follows:

Tables whose Data can be Changed (Changing)

changing Description

c_drzoi Initial order data (structure DRZOI)

c_status Status

SY - start immediately

AS - start in the background

MA - start manually in distribution log

Tables Whose Fields can be Processed in the Function Module

Table Description

T_DRZOC Part orders (structure: DRZOC)

Interface Parameters for Exceptions

Parameter Description

ERROR Error situation

Integration

You can enter your company-specific programming logic in the source code of include program

zxcvv2u03.

SAP AG Order BOMs (PP-BD-BOM)

Determine Context (EXIT_SAPLCVV5_001)

April 2001 139

Determine Context (EXIT_SAPLCVV5_001)

Definition

Function module that is called by customer exit CVDI008 if distribution is started by an event.

Use

The context that is to be used for distribution can be determined here. You can specify a context

for an event in Customizing for Document Distribution. If other contexts are also to be included

for this event, you must use this customer exit.

The function module is called in the following function modules:

• CVV5_EVENT_START_DISTRIBUTION (start distribution – initiated by an event)

• CVV5_EVENT_START_DIST_ECM (start distribution when change master record event is

released)

Structure

The interface is structured as follows:

Parameters that can be processed in the Function Module

Parameter Parameter

value

Direction Description

exporting e_return 0

<>0

Error

importing i_event

i_objkey

I_objtype

Event (such as SWEINSTOUEVENT)

Object key (such as SWEINSTOUOBJKEY)

Object type (such as SWEINSTOUOBJTYPE)

changing c_context Context

Tables Whose Fields can be Processed in the Function Module

Table Description

T_EVENT_CONTAINER Event container (structure SWCONT)

Order BOMs (PP-BD-BOM) SAP AG

Determine Context (EXIT_SAPLCVV5_001)

140 April 2001

Integration

You can enter your company-specific programming logic in the source code of include program

zxcvv5u02.

SAP AG Order BOMs (PP-BD-BOM)

ITS Access (EXIT_SAPLCVVW_001)

April 2001 141

ITS Access (EXIT_SAPLCVVW_001)

Definition

Function module that is called by customer exit CVDI0009 if the original application file is to be

accessed via the Internet Application Server (ITS).

Use

Additional authorizations, for example, can be checked in this customer exit.

The exit is called in function module CVVW_GET_ORIGINAL (read original application file from

application server).

Structure

The interface is structured as follows:

Parameters that can be processed in the Function Module

Parameter Direction Description

importing e_doknr

i_dokar

i_doktl

i_dokvr

i_filename

i_ddoc_id

i_application

Document number

Document Type

Document part

Document version

File name on application server

Part order number

Workstation application

Interface Parameters for Exceptions

Parameter Description

ERROR Error situation

Integration

You can enter your company-specific programming logic in the source code of include program

zxcvvwu01.

Order BOMs (PP-BD-BOM) SAP AG

Determining the Application (EXIT_SAPLCVV1_005)

142 April 2001

Determining the Application (EXIT_SAPLCVV1_005)

Definition

Function module that is called by customer exit CVDI0010.

Use

You can determine which workstation application was used to process the original application

files that are to be distributed with this function module.

SAP AG Order BOMs (PP-BD-BOM)

Enhancements using Business Add-Ins (Document)

April 2001 143

Enhancements using Business Add-Ins (Document)

Use

In order to optimize processes in your enterprise when working with document processing you

can use Business Add-Ins to enhance the processing functions of the standard system.

See also:

Enhancements of the SAP System in the Area of PDM [Page 122] and Business Add-Ins [Ext.]

Integration

The coding of the standard SAP System contains the definitions of the interfaces as well as the

calls for the application programs. This enhancement is made of an interface and a method.

You can use a Business Add-In to set that when a workstation application is started

that compressed original application files are reproduced.

Prerequisites

You must create an implementation for the Business Add-In you have chosen and enter the

required coding for the method.

Features

The following overview shows the Business Add-Ins that are supported in the Document

Management System (development class CV).

Business Add-Ins for the Document Management System

Description Business Add-In

Checking Authorization from the Document

Management Systems

DOCUMENT_AUTH01 [Page 145]

Processing of Original Application Files DOCUMENT_FILES01 [Page 146]

General document processing DOCUMENT_MAIN01 [Page 148]

Status checks DOCUMENT_STATUS01 [Page 150]

Transport of Original Application Files DOCUMENT_STORAGE01 [Page 151]

Business Add-In without the Documentation in the SAP Library

The following Business Add-Ins were added to the notes 02200177:

Description Business Add-In

Document exits and Menu enhancements for PAI in CV01N,

CV02N, CV03N

DOCUMENT_MAN02

Enhanced number checks DOCUMENT_NUMBER01

Filter for DMS processes DOCUMENT_PROC01

Order BOMs (PP-BD-BOM) SAP AG

Enhancements using Business Add-Ins (Document)

144 April 2001

Enhancements for the DMS@Web scenarios DOCUMENT_WEB01

Enhancements for Microsoft Office integration DOCUMENT_OFFINTEGR01

SAP AG Order BOMs (PP-BD-BOM)

Checking Authorization from the Document Management Systems

April 2001 145

Checking Authorization from the Document

Management Systems

Definition

Interface for an enhancement that the customer can use to extend the authorization check of the

standard SAP System to include enterprise-specific authorization checks.

Use

You program the enterprise-specific authorization checks for the method of the Business Add-In.

Structure

The interface of the Business Add-In includes the following method:

Method Call Example of a special check

CHECK_AUTHORITY After checking the authorization of

the following authorization objects:

C_DRAW_TCD

C_DRAW_TCS

C_DRAW_DOK

Enterprise-specific logic when

deleting

Integration

You implement the enhancement by using Business Add-In DOCUMENT_AUTH01.

Order BOMs (PP-BD-BOM) SAP AG

Processing of Original Application Files

146 April 2001

Processing of Original Application Files

Definition

Interface for an extension where the customer’s enterprise-specific requirements for processing

original application files are implemented.

Use

You can use one or more methods for implementing the interface. You program the enterprisespecific

requirements for the method of the Business Add-In.

Structure

The interface of the Business Add-In includes the following method:

Method Call Example of a special check

BEFORE_ASSIGN_FILE Before the assignment of a

physical file (original application

file)

• Automatic definition of an

original application file

• Enterprise-specific checks

AFTER_ASSIGN_FILE After the assignment of a

physical file (original application

file)

Check whether the original

application file is valid

BEFORE_START_APPL Before starting the application Reproduces compressed files

AFTER_START_APPL After starting the application Deletion of temporary files

BEFORE_COPY_FILE_DIALOG When you create a new version

and when the original

application files are not checked

in before the dialog box for

entering a copy path is

displayed

Automatic determination of the

file name of the new version

AFTER_COPY_FILE_DIALOG When you create a new version

and when the are not checked

in after the original application

files were copied

Check whether an original

application file exists

GENERATE_COPY_FILE_NAM

When you create a new version

and when the are not checked

in and before the standard

process for generating file

names is run

Enterprise-specific name

conventions for original

application files when creating a

new version

Integration

You implement the enhancement by using Business Add-In DOCUMENT_FILES01.

SAP AG Order BOMs (PP-BD-BOM)

Processing of Original Application Files

April 2001 147

Used more than once? If yes, where?

Order BOMs (PP-BD-BOM) SAP AG

General Document Processing

148 April 2001

General Document Processing

Definition

Interface for an extension where the customer’s enterprise-specific requirements for processing

documents are implemented.

Use

You can use one or more methods for implementing the interface. You program the enterprisespecific

requirements for the method of the Business Add-In.

Structure

The interface of the Business Add-In includes the following method:

Method Call Example of a special check

BEFORE_READ_DATA After the main screen Create,

Change, Display and before

reading the data

• Number check

• Version determination

• Company authorization

check

AFTER_READ_DATA After the main screen Create,

Change, Display and before

reading the data

• Set the default values

• Change data

ASSIGN_NUMBER When saving Number determination (instead

of routine GET_NUMBER in

program MCDOKZNR)

BEFORE_SAVE Before saving the document

but after calling the internal

number assignment

Check the data

BEFORE_DELETE Before setting the deletion

indicator

Enterprise-specific logic when

deleting

AFTER_SAVE After saving the document

data

Enterprise-specific logic after

saving

AFTER_DETERMINE_VALID_VERSI

After determining the valid

version

Enterprise-specific

determination of the valid

versions

Integration

You implement the enhancement by using Business Add-In DOCUMENT_MAIN01.

Used more than once? If yes, where?

SAP AG Order BOMs (PP-BD-BOM)

General Document Processing (II)

April 2001 149

General Document Processing (II)

Definition

Interface for an enhancement you can use to check menu enhancements at the PAI time point.

These checks take place in the following processing situations:

• Create document (CV01N)

• Change document (CV02N)

• Display document (CV03N)

Use

You can use one or more methods for implementing the interface. You program the enterprisespecific

requirements for the method of the Business Add-In.

Structure

The interface of the Business Add-In includes the following method:

Method Call Example of a special check

D100_BEFORE_PAI Before the actual PAI of the

screen [Ext.] 100

Enterprise-specific checks when

selecting a function in DMS

D101_BEFORE_PAI Before the actual PAI of the

screen 101

Enterprise-specific checks when

selecting a function in DMS

D100_PAI_CU1 PAI for menu enhancement 1

(+D100_CU1) screen 100

Menu enhancement for the initial screen

of document processing

D100_PAI_CU2 PAI for menu enhancement 1

(+D100_CU1) screen 100

Menu enhancement for the initial screen

of document processing

D100_PAI_CU3 PAI for menu enhancement 1

(+D100_CU1) screen 100

Menu enhancement for the initial screen

of document processing

D101_PAI_CU1 PAI for menu enhancement 1

(+D100_CU1) screen 101

Menu enhancement for the initial screen

of document processing

D101_PAI_CU2 PAI for menu enhancement 1

(+D100_CU1) screen 101

Menu enhancement for the initial screen

of document processing

D101_PAI_CU3 PAI for menu enhancement 1

(+D100_CU1) screen 101

Menu enhancement for the initial screen

of document processing

Integration

You implement the enhancement by using Business Add-In DOCUMENT_MAIN02.

Order BOMs (PP-BD-BOM) SAP AG

Status checks

150 April 2001

Status checks

Definition

Interface for an extension where the customer’s enterprise-specific requirements for status check

are implemented.

Use

You can use one or more methods for implementing the interface. You program the enterprisespecific

requirements for the method of the Business Add-In.

Structure

The interface of the Business Add-In includes the following method:

Method Call Example of a special check

AFTER_CHANGE_STATUS After every status change

according to the status checks of

the standard system

Status dependent enterprisespecific

checks

BEFORE_LIST_STATUS Before the list of possible

statuses is displayed

Restriction of the list of possible

statuses for the selected status

check

Integration

You implement the enhancement by using Business Add-In DOCUMENT_STATUS01.

SAP AG Order BOMs (PP-BD-BOM)

Transport of Original Application Files

April 2001 151

Transport of Original Application Files

Definition

Interface for an extension where the customer’s enterprise-specific requirements for transport of

original application files are implemented.

Use

You can use one or more methods for implementing the interface. You program the enterprisespecific

requirements for the method of the Business Add-In.

Structure

The interface of the Business Add-In includes the following method:

Method Call Example of a special check

BEFORE_CHECKIN Before physically transporting the

original application file (Check-in)

• Compress original

application file

• Specify storage area

AFTER_CHECKIN After physically transporting the

original application file (Check-in)

• Delete original application

file on the frontend

computer

• Set status

BEFORE_CHECKOUT Before physically transporting the

original application file (Check-out)

create when displaying, changing,

printing or copying

The call also is possible for original

application files that are not

checked in.

• Convert file name

• Set path for additional files

BEFORE_LIST_STORAGECA

Before displaying the possible

storage categories

Application-specific filter for the

list of possible storage

See also:

Enhancements to the SAP System in the Area of PDM [Page 122] and The SAP System

Enhancement Concept [Ext.]

Prerequisites

When you use a function exit you must create an enterprise-specific include program that fits the

program logic of the appropriate function module.

Features

The following overview shows the enhancements that are supported for the customer exits in the

area of Engineering Change Management (ECH) (development class CC).

Enhancements for the Function Group XCCA

Description Enhancement Function Module

Customer field in the change master PCCD0001 EXIT_SAPMC29C_001

EXIT_SAPMC29C_002

Check of the values of parameter effectivity PCCD0002 EXIT_SAPMC29C_003

Check when setting a system status PCCD0003 EXIT_SAPMC29C_004

Check before setting the change number PCCD0004 EXIT_SAPMC29C_005

Check at initial screen PCCD0005 EXIT_SAPMC29C_006

The documentation for the individual customer enhancements can be found in each of the

enhancements itself in the SAP System. The following shows how to access the documentation

for individual customer enhancements:

1. Go to Tools → ABAP Workbench → Help → Enhancements → Definition.

2. Enter the name of the customer enhancement.

3. Highlight the Documentation, option and select Display.

SAP AG Order BOMs (PP-BD-BOM)

Enhancements in the Area Engineering Change Management

April 2001 161

Order BOMs (PP-BD-BOM) SAP AG

Enhancements in BOMs

162 April 2001

Enhancements in BOMs

Use

You can display workflows in the BOM area, in a company-specific way, using various

enhancement options.

Information about the enhancement options aswell as an overview of the planned

enhancements for SAP objects in PDM is contained in Enhancements of the SAP

System in PDM [Page 122]

Features

The following overview displays the enhancement options for the standard SAP System in

BOMs.

Enhancement Options Implementation

Enhancements using Customer Exits

[Page 163]

See also:

Customer Exits [Ext.]

You can display the processing of BOMs in a

company-specific way using Customer Exits.

Enhancement using business

transaction events [Page 165]

You can write separate programs that are performed

when specific events are triggered in the standard

SAP System.

SAP AG Order BOMs (PP-BD-BOM)

Enhancements Using Customer Exits (BOMs)

April 2001 163

Enhancements Using Customer Exits (BOMs)

Use

In order to optimize the BOM processing processes in your business, you can change some

functions of the SAP System in BOMs by using Customer Exits [Ext.].

If an administrator enters a new item in a BOM, you want the system, for example, to

automatically check whether the material entered is allowed in this BOM. You create

an enhancement project where you use the enhancement PCSD0005 (component

check for material items). The enhancement contains the function module

EXIT_SAPLCSDI_006. This links to the include program ZXCSAU10. Enter your

program code into this include.

See also:

Enhancements of the SAP System in the Area of PDM [Page 122] and Customer Exits [Ext.]

Prerequisites

When you use a function exit, you must create a company-specific include program that matches

the programming logic of the function module.

Features

The tables below show the enhancements for customer exits used in BOMs (development class

CS).

Enhancements for Function Group XCSA

Description Enhancement Function Modules

Enhance maintenance of material BOMs PCSD0001 EXIT_SAPLCSDI_001

Customer fields in item PCSD0002 EXIT_SAPLCSDI_002

EXIT_SAPLCSDI_003

Customer fields in header PCSD0003 EXIT_SAPLCSDI_004

EXIT_SAPLCSDI_005

BOM comparison PCSD0004 EXIT_RCS14001_001

EXIT_RCS14001_002

EXIT_RCS14001_003

Component check for material items PCSD0005 EXIT_SAPLCSDI_006

Mass Changes PCSD0006 EXIT_SAPMC29M_001

Check on the changes to BOM header PCSD0007 EXIT_SAPLCSDI_007

WBS BOM: Customer-specific explosion during

create

PCSD0008 EXIT_SAPLCSWB_001

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Enhancements Using Customer Exits (BOMs)

164 April 2001

Determine standard URL for BOM browser PCSD0009 [Ext.] EXIT_SAPLCSSO_001

BOM browser: Determine Explosion Date PCSD0010 [Ext.] EXIT_SAPLCSSO_002

Knowledge Based Order BOM: Parallel Updates PCSD0011 [Ext.] EXIT_SAPLCSSF_001

Customer material number/material type during

material exchange

PCSD0012 [Ext.] EXIT_SAPLCSME_001

Customer specific processing of an explosion for

the BOM browser

PCSD0013 [Ext.] EXIT_SAPLCSSO_003

You can find the documentation for the individual customer enhancements in the appropriate

enhancement in the SAP System. To display the documentation for the individual customer

enhancements you:

4. Choose Tools → ABAP Workbench → Utilities → Enhancements → Definition.

5. Enter the name of the customer enhancement.

6. Select Documentation, and click on Display.

SAP AG Order BOMs (PP-BD-BOM)

Enhancements using Business Transaction Events (BOMs)

April 2001 165

Enhancements using Business Transaction Events

(BOMs)

Use

In order to optimize BOM processes in your enterprise you can use Business Transaction Events

to enhance the processing functions of the standard SAP System.

Business Transaction Events are defined parts within a source that can add coding for different

software levels, such as branches, partners, or customers, without changing the original program

itself.

You use Business Transaction Events, to enhance the standard SAP System with extra

components. You can link in-house function modules, or a product from a third party, to the

standard SAP System.

See also:

Using Business Transaction Events [Ext.]

Features

Enhancement interfaces are defined in coding of the standard SAP System. If an event is

triggered, the system calls up the function modules in which the customer-specific coding is

executed.

The tables below show the enhancements for Business Transaction Events used in BOMs

(development class CS).

Enhancements for Function Group CSBE

Description Event

SAP-Function Module

Sample Module for Customer

Module

Update Bills of

Material [Page 166]

CS000010

OPEN_FI_PERFORM_CS000010_E

SAMPLE_INTERFACE_CS000010

Activities

1. Create your own function modules (customer modules).

At the same time, copy the sample module as a template.

2. Enter your program code into the customer modules.

3. In table TBE11 activate the application CS.

This has to be done before the SAP function module calls up the customer modules.

4. Assign an event to each customer module in the table TBE34.

If the event is triggered, the system calls up the customer modules, which are assigned

to the event in this table.

Order BOMs (PP-BD-BOM) SAP AG

Update of a BOM (CS000010)

166 April 2001

Update of a BOM (CS000010)

Use

You use this Business Transaction Event to start additional in-house programs during a BOM

update.

For example, you can start up external software to check a BOM against your own

consistency rules.

Features

The function module OPEN_FI_PERFORM_CS000010_E is called up when the user saves a

BOM, but before the system updates the data in the database.

The customer modules are called up using the function module

OPEN_FI_PERFORM_CS000010_E.

All data for the corresponding BOM is transferred to the customer module.

Constraints

The interface does not return any data to the standard SAP System.

SAP AG Order BOMs (PP-BD-BOM)

Enhancements in the Classification System

April 2001 167

Enhancements in the Classification System

Use

In order to optimize the business processes in the classification system, you can change some

classification functions of the SAP System by using customer exits.

If a user in characteristics maintenance has not maintained default values for finding

objects, you can use enhancement CLCTMS01 (Default values for finding objects) to

define default values in a table or add further values. The enhancement contains the

function module EXIT_SAPLCTMS_001. This links to the include program

ZXCTMSU01. Enter your program code in this include.

See also:

Enhancements to the SAP System in the Area of PDM [Page 122]

Customer Exits [Ext.]

Prerequisites

When you use a function exit, you must create a company-specific include program that matches

the programming logic of the function module.

Features

The following is an overview of the enhancements supported in the classification system

(development class CL).

Description Enhancement Function Modules Include

Default values for finding

objects

CLCTMS01 EXIT_SAPLCTMS_001 ZXCTMSU01

Check for same classification CLCTMS02 EXIT_SAPLCTMS_002 ZXCTMSU02

Change or predefine

classification of an object

CLFM0001 EXIT_SAPLCLFM_001 ZXCLFU01

Call before updating

classification data

CLFM0002 EXIT_SAPLCLFM_002 ZXCLFU02

Selection of objects for mass

processing

CLMMD001 EXIT_SAPLCLMMD_001 ZXCLMMDU01

Manipulation of the search

result

CLSC0001 EXIT_SAPLCLSC_001 ZXCLSCU01

Object dependencies in object

CLCTMS03 EXIT_SAPLCTMS_003 ZXCTMSU03

The documentation on individual customer enhancements is in the SAP System with the

enhancements themselves. To display the documentation on a customer enhancement:

1. Choose Tools → ABAP Workbench → Utilities → Enhancements → Definition.

Order BOMs (PP-BD-BOM) SAP AG

Enhancements in the Classification System

168 April 2001

2. Enter the technical name of the customer enhancement.

3. Select Documentation and choose Display.

SAP AG Order BOMs (PP-BD-BOM)

Enhancements in Variant Configuration

April 2001 169

Enhancements in Variant Configuration

Use

In order to optimize the business processes in variant configuration, you can change some

variant configuration functions of the SAP System by using customer exits.

If a user works with very complex, multilevel configurations, you can control the level

of detail shown for the configuration. You can use enhancement CCUX0800 to

determine whether all assemblies are exploded or only the configurable assemblies.

The enhancement contains function module EXIT_SAPLCUKO_002. This links to

include program ZXCUCU05. Enter your program code in this include.

See also:

Enhancements to the SAP System in the Area of PDM [Page 122]

Customer Exits [Ext.]

Prerequisites

When you use a function exit, you must create a company-specific include program that matches

the programming logic of the function module.

Features

The following is an overview of the enhancements supported in variant configuration

(development class CU).

Constant additions are being made to customer enhancements for variant

configuration and this documentation may not include all the possible enhancements.

To see the most up-to-date list of enhancements call the F4 help for Enhancements

and the Development class CU* for Infosystem.

Description Enhanceme

Function Modules Include

Variant configuration:

external APIs

CAVC0000 EXIT_SAPLCAVC_CFG_001

EXIT_SAPLCAVC_INST_001

EXIT_SAPLCAVC_INST_002

ZXCAVCU01

ZXCAVCU02

ZXCAVCU03

Customer-specific batch-input

processing

CCUCEI0B EXIT_SAPLCEI0_020 ZXCEI0U12

Processing of planning tables CCUP0001 EXIT_SAPLCUD2_800

EXIT_SAPLCUTS_800

ZXCUPU02

ZXCUPU01

Additional checks on

configurations

CCUX0000 EXIT_SAPLCUKO_001 ZXCUCU02

Functions for loading

configurations

CCUX0001 EXIT_SAPLCUD0_001

EXIT_SAPLCUXC_001

ZXCUCU01

ZXCUCU03

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Enhancements in Variant Configuration

170 April 2001

Reaction to conflict when

finding an object for a class

node

CCUX0002 EXIT_SAPLCUD0_002 ZXCUCU04

Parameters for finding an

object for a class node

CCUX0003 EXIT_SAPLCEIS_001 ZXCUCU17

Postprocessing of

configuration with object

dependencies

CCUX0004 EXIT_SAPLCUKO_003 ZXCUCU07

Transfer of item category after

material variant matching

CCUX0005 EXIT_SAPLCEB1_001 ZXCUCU10

Fixing an order BOM CCUX0006 EXIT_SAPLCUKO_007 ZXCUCU13

Definition of the BOM category

for instantiation

CCUX0007 EXIT_SAPLCEB1_002 ZXCUCU14

No BOM explosion for

externally procured

components

CCUX0008 EXIT_SAPLCUKO_008 ZXCUCU15

Synchronization of initialization

of variant configuration

CCUX0100 EXIT_SAPLCUD0_003 ZXCUIU01

Configuration: Additional

processing for changing

variant table contents

CCUX0510 EXIT_SAPLCUD3_001 ZXCUTU02

Effectivity date for order BOM CCUXDATE EXIT_SAPLCASL_002 ZXCUC1U03

Control of the level of detail in

multilevel configurations

CCUX0800 EXIT_SAPLCUKO_002 ZXCUCU05

Explosion date for resultoriented

order BOMs

CCUXDATU EXIT_SAPLCASL_001 ZXCUC1U01

Maintenance of additional data

for instantiation

CCUXIACD EXIT_SAPLCEB1_100 ZXCUC1U02

Effectivity date for order BOM CCUXDATE EXIT_SAPLCASL_002 ZXCUC1U03

Modification for external

number assignment for

instantiation

CCUXINST EXIT_SAPLCUKO_004 ZXCUCU09

Find material variants with the

same value assignment

CCUCEI0V EXIT_SAPLCEI0_023 ZXCI0U15

Assigned values file and object

characteristics

CCUCEI0A EXIT_SAPLCEI0_021 ZXCEI0U13

Change F4 help for

characteristics in configuration

CCUCEI0H EXIT_SAPLCEI0_022 ZXCEI0U14

Object types for finding objects

for class nodes

CCUXOBTY EXIT_SAPLCEIS_002 ZXCUCU19

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Enhancements in Variant Configuration

April 2001 171

Definition of the BOM status

for instantiated materials

CCUXSTAT EXIT_SAPLCEB1_003 ZXCUCU16

Multilevel configuration with

material variants

CCUXMVAR EXIT_SAPLCUKO_009 ZXCUCU20

Component quantity for set

development

CCUXSETQ EXIT_SAPLCUKO_010 ZXCUC2U01

Availability of customer

functions in the configuration

editor

CEI00000 EXIT_SAPLCEI0_010

through

EXIT_SAPLCEI0_019

ZXCEI0U01

ZXCEI0U02

ZXCEI0U03

Configuration: Determine

superior material

CUBX0001 EXIT_SAPLCUBX_001

EXIT_SAPLCUBX_002

EXIT_SAPLM60P_003

ZXCUBXU01

ZXCUBXU02

ZX60PU03

Additional logic deleting

classification data from the LOVC

view

CUCPDELE EXIT_SAPLCLDL_002

EXIT_SAPLCUCP_003

EXIT_SAPLCUCP_004

EXIT_SAPLCUCP_005

ZXCUCPU01

ZXCUCPU02

ZXCUCPU03

ZXCUCPU04

Additional logic deleting

classification data from the LOVC

view CBASE

CUCPDEL1 EXIT_SAPLCUCP_006

EXIT_SAPLCUCP_007

EXIT_SAPLCUCP_008

ZXCUCPU05

ZXCUCPU06

ZXCUCPU07

The documentation on individual customer enhancements is in the SAP System with the

enhancements themselves. To display the documentation on a customer enhancement:

4. Choose Tools → ABAP Workbench → Utilities → Enhancements → Definition.

5. Enter the technical name of the customer enhancement.

6. Select Documentation and choose Display.

See also:

Specifying Enhancements in the Configuration Editor [Ext.]

Order BOMs (PP-BD-BOM) SAP AG

WBS BOM Browser

172 April 2001

WBS BOM Browser

Definition

Navigation tool for displaying a multi-level BOM of a WBS element.

Use

You use the WBS BOM browser if you work as a make-to-order producer such as in plant

engineering and construction with the project system and WBS BOMs.

Since each project has different requirements, you want to modify your material BOMs to a

specific project. If you have created a WBS element for an assembly, you can create a WBS

BOM for the assembly. In the WBS BOM, you carry out the project-specific modifications. The

changes that you make to a WBS BOM only apply to this project and for this WBS element. If you

change a WBS BOM, the corresponding material BOM remains unchanged.

In the WBS BOM browser, you get an overview of the current processing status of the multi-level

WBS BOM in a central screen area, and you navigate to the processing and reporting functions

for WBS BOMs.

Structure

In the WBS BOM browser the multi-level BOM is displayed in a similar way as to in the product

structure browser [Ext.]. As you do there, you can see an overview tree, whose branches you can

reveal and hide. In contrast to the product structure browser, only the BOM headers and items

are displayed in the overview tree.

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Navigation in the WBS BOM Browser

April 2001 173

Navigation in the WBS BOM Browser

Use

In the WBS BOM browser display the multi-level BOM for a WBS element and navigate to the

processing and reporting functions for WBS BOMs.

Features

Object-specific functions

You call up the object-specific functions from symbols in the overview tree as well as from the

context menu.

Symbols in the overview tree

Symbol Description By clicking ...

BOM header

BOM item

On the right mouse button, you display

the context menu with the processing

functions for WBS BOMs.

Subordinate assembly has a material

BOM

Subordinate assembly has a WBS BOM

Original exists (only document item) You display the original file.

By clicking on the right mouse button, you call up the context menu for a BOM header or a BOM

item. The functions that can be carried out in the processing situation are listed in the context

menu.

Display functions

• Expand everything

• Collapse partial tree

• Display (item overview or item detail screen)

• Expand in a new window of the WBS BOM browser

Processing functions

• BOM transfer into the project system

BOM transfer into the project system [Ext.]

• Create WBS BOM (for BOM items)

• Material exchange (for material BOMs)

Order BOMs (PP-BD-BOM) SAP AG

Navigation in the WBS BOM Browser

174 April 2001

Material Exchange [Page 69]

• Fixing – single-level (for material BOMs)

Fixing [Page 71]

• Fixing – multi-level (for material BOMs)

• Change (for WBS BOMs)

• Change with change number (for WBS BOMs)

General functions

In the application function list, you call up the functions of the entire multi-level WBS BOM.

Symbols in the application function list

Symbol Function Description

Find Generic search function

Print Prints out the content of the browser.

Layout Reveals a dialog box in which you can determine the information

displayed in the overview tree.

Find object Reveals a dialog box for you to find materials, documents and classes

in the overview tree. The system automatically expands the subtree in

which the searched for object was found and highlights it.

Refresh Explodes the BOM and refreshes the display in the overview tree.

From the menu Goto you go to the WBS element and to the project info system as well as to the

reporting functions for the WBS BOMs.

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Calling Up the Browser from the Project Info System

April 2001 175

Calling Up the Browser from the Project Info System

You call up the WBS BOM browser from the project info system as follows:

1. With the right mouse button, click in the project info system on a WBS element.

2. In the context menu that appears, select BOM.

You see the initial screen of the WBS BOM browser.

In the right hand screen area, the system displays a list of all the available WBS BOMs

for the selected WBS element.

3. Double click on one of the available WBS BOMs and select .

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Calling up the Browser

176 April 2001

Calling up the Browser

2. From the SAP Easy Access menu, choose Logistics → Production → Master data → Bills of

material → Bill of material → <BOM type> → Multi-level → Browser.

You see the initial screen of the browser.

3. Enter the identified data for the BOM, the BOM application and also a date or a change

number.

If you enter a change number here, the system uses this change number to explode the

multi-level BOM in the overview tree. The change number on the initial screen of the

browser is not valid for changes that you then carry out to the single-level BOM.

If you click the system displays a list of the last ten BOMs displayed in the

browser.

If you now click the system displays other data from the environment of the

selected BOM on the initial screen.

4. If you are working with large BOMs and only want to display the assembly on the top level of

the multi-level BOM, enter a value for the maximum explosion level.

3. Click on to enter the settings for explosion and display. You can

• Define the view. For more information, see the component PS – Project System

under Define view for BOM explosion [Ext.].

• Restrict the view.

− Using the indicator Ltd Explosion (Limited Explosion) you can select whether

BOM items kept in stock should be exploded further. For more information, see

the component PP - BOMs under Restrict view for BOM explosion [Ext.].

− Using the indicator Var. Display Depth (Variable Display Depth) you can specify

that only a section of the multi-level BOM is displayed in the order browser. You

can find further information in Variable display depth [Page 178].

• Specify whether the multi-level BOM should be automatically up-dated after each

processing step.

• Select whether the overview tree and the processing functions are displayed in the

same window.

If you do this, the overview tree is displayed in the left or top screen area. If in the

context menu of a BOM header or of a BOM item you select a processing function,

the system displays this function in the right or bottom screen area.

Before you switch to another processing function remember to save, or click .

6. Click .

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Calling up the Browser

April 2001 177

Order BOMs (PP-BD-BOM) SAP AG

Variable Display Depth

178 April 2001

Variable Display Depth

Use

In the design, you do not usually process the entire multi-level BOM for a sales order item but

rather you concentrate on a specific assembly. You often do not want to display the entire multilevel

BOM for a sales order item in the overview tree of the order browser, rather only the subtree

for the assembly you want to process.

Prerequisites

You have set the Variable disp. depth (Variable display depth) indicator in the dialog box Order

browser: Settings.

Features

When you call up the order browser, the Display Depth dialog box appears. There, you select the

material number of the assembly at the head of the subtree that you want to display.

If you want to display another subtree at a later date, click on , to go back to the Display Depth

dialog box.

The following functions are available in the Display Depth dialog box:

Function Procedure Notes

Display subtree Enter the material number for

the assembly at the head of

the subtree. Use the possible

entries function to do this, if

necessary.

If an assembly in the multilevel

BOM is used on various

different nodes, you can

clearly identify a node using

the information on levels and

nodes in the entry help.

Displaying the whole multilevel

BOM

Deselect the Retain Variable

disp. depth indicator.

This results in the Display

Depth dialog box no longer

being displayed during the

current session.

In the initial node the system displays the material for the sales order item in all

processing situations. This is also the case when you only display a subtree.

Activities

Activating Variable Display Depth

You activate variable display depth as follows:

You are in the initial screen of the browser.

2. Click .

3. The Settings dialog box appears.

4. Set the Variable disp. depth indicator.

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Variable Display Depth

April 2001 179

5. Click .

Order BOMs (PP-BD-BOM) SAP AG

Display Log

180 April 2001

Display Log

Use

If you execute one of the following functions in the browser, the system creates a log:

• Material exchange

• Fix – single-level

• Fix – multi-level

With the help of the log you can see which activities the system has carried out using these

functions.

Activities

In order to display the log choose Extras → Logs. You can choose which logs are displayed:

Function Description

Current Log Displays the last log generated.

Today’s Log Displays all the logs for the BOM functions that the logged-on user has

executed during the day.

All Logs Displays a selection screen in which you can look for any log

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Analysis

April 2001 181

Analysis

Use

You carry out an analysis if you want to get an overview of all assemblies to a WBS element.

Features

During analysis, the assemblies to a WBS element are displayed on various tab pages:

• WBS BOMs

All the WBS BOMs that exist for a WBS element.

• WBS root

If for a WBS element you have several assemblies independent of each other, you can

create a multi-level WBS BOM for each of these assemblies. All assemblies that are the

header of a multi-level WBS BOM for a WBS element, are displayed on these tab pages:

• Material BOMs

All BOMs that have not been saved to a specific project.

• BOM header not valid

WBS BOMs whose header is invalid on the Valid-from date on the initial screen

• Multiple assemblies

Assemblies that are used on multiple occasions in the multi-level WBS BOM.

Functions of list

The BOMs are called up in a list on the individual tab pages. For this list, various functions are

available such as:

• Sort

• Filter

• Print

• Export (such as into spreadsheet)

For more information, see ABAP List Viewer (ALV): Grid Control [Ext.].

Activities

If you are in the WBS BOM browser, select Analysis.

Order BOMs (PP-BD-BOM) SAP AG

Material Exchange in the WBS BOM Browser

182 April 2001

Material Exchange in the WBS BOM Browser

Use

You exchange the material to a node of a multi-level WBS BOM if you want to carry out different

changes to an assembly that is used on various levels in one of the multi-level BOMs to a WBS

element.

Prerequisites

The BOM whose header material you exchange, must be a material BOM.

The superior BOM, that means the BOM that contains the components to be exchanged, has to

be a WBS BOM.

Features

The system creates a new material master record and for the selected nodes a WBS BOM.

Consequently, data is copied from the original material master record and items are copied from

the original BOM.

You can select the scope of the data to be copied:

• If you only transfer the basic data for a plant, the system copies the basic data and the MRP

data for the plant from the material master. You get a material master record that only

contains the data that is required for a material exchange. You can enhance this material

master record manually.

• If you select maximum transfer, the system also copies additional data that is available in the

original material master record, such as sales and distribution and costing data.

Consequently only the data for the plant or, if not available, the group data is copied.

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Material Exchange

April 2001 183

Material Exchange

Prerequisites

The superior assembly must already have been saved as order or project-specific.

Procedure

2. Select the BOM header whose material you want to exchange.

3. Open the BOM header context menu with the right mouse button and select Material

Exchange.

The Setting Material Data dialog box appears.

4. Select which data you want the system to create in the material master.

• Basic data for plant

• Maximum transfer

5. Enter a material number and a description for the new material.

If you do not enter a material number, the system assigns a material number from an

internal number range.

6. Click .

The system carries out the material exchange.

Result

The system

• Creates a new material master record with the new material number

• Copies the BOM for the previous material and saves it as an order BOM, whose header is

then assigned the new material number

• Replaces the previous component in the superior order BOM item with a component that has

the new material number

• Writes a log [Page 180], in which system activities during the material exchange are

documented.

Order BOMs (PP-BD-BOM) SAP AG

Fixing a BOM in the WBS BOM Browser

184 April 2001

Fixing a BOM in the WBS BOM Browser

Use

You fix a material BOM if you want to make project-specific changes to the BOM.

Features

If you fix a BOM, the system creates a project-specific copy of the material BOM, which means it

generates a WBS BOM from a material BOM.

You can fix a single or multi-level BOM. If you fix a BOM single level the system creates exactly

one WBS BOM.

If you fix a BOM multi-level, the system also generates project-specific copies for all

subordinated material BOMs (TopDown). The BOM, with which you carry out the multi-level

fixing, must be a material BOM. The system creates WBS BOMs for all material BOMs in the

subtree. If a subordinate assembly already has a WBS BOM, the system does not change this. If,

however, material BOMs can still be found below such a WBS BOM, these are fixed accordingly.

Activities

In the context menu of the BOM header, select the command Fix BOM – single-level or Fix BOM

– multi-level.

SAP AG Order BOMs (PP-BD-BOM)

Processing a Single-Level WBS BOM

April 2001 185

Processing a Single-Level WBS BOM

Use

You change a WBS BOM with this function.

Prerequisites

You have fixed a material BOM or created a WBS BOM manually.

The same prerequisites apply here as for the processing of material BOMs. For more

information, see the component BOM under Before making a change [Ext.].

Features

If you create project-specific components in a WBS BOM, you work as you would for processing

a material BOM.

You can enhance a WBS BOM by transferring items from an existing WBS BOM or from a

material BOM.

Several people can simultaneously process different assemblies of a multi-level

BOM. However, a specific assembly can only be processed by one person at a

particular time. Therefore, this assembly is locked to other people until it is saved.

The following restrictions apply for WBS BOMs:

• You can not create a BOM alternative [Ext.] for a WBS BOM.

• You can not create a variant BOM [Ext.] for a WBS BOM.

• If you change a WBS BOM, you can work with change numbers but not with revision levels.

After processing a WBS BOM, select , so that the system can update the current

components of a WBS BOM.

Activities

In the context menu of the BOM header, select the command Change or Change with change

number.

Order BOMs (PP-BD-BOM) SAP AG

BOM Transfer

186 April 2001

BOM Transfer

Use

You carry out a BOM transfer in order to assign specific components to network operations and

to update the assignments. For more information, see the component PS – Project System under

BOM transfer [Ext.].

If you want to procure an assembly that has a long replenishment lead time, before the design for

the entire product is complete, you carry out a BOM transfer in order to generate preliminary

requirements. In this case, be aware of the note under Advance procurement [Ext.] in the

component PS – Project System.

Prerequisites

You have maintained the reference points in the BOM items and in the network. For more

information, see Maintain reference points in the BOM item [Ext.] and Maintain reference points

in the network operation [Ext.].

Furthermore, the general prerequisites apply for the BOM transfer into the project system. For

more information, see the component PS – Project System under BOM transfer [Ext.].

Procedure

You are in the WBS BOM browser.

1. If necessary, select , to ensure that you are using the current processing status.

The system re-explodes the multi-level BOM.

2. Select the header of the BOM for which you want to carry out the BOM transfer.

3. In the context menu of the BOM header select BOM transfer PS.

You see the BOM Transfer screen. The following fields are already preassigned and are

not ready for input:

− WBS element

− Material

− Plant

− BOM Usage

In the following fields you find default values that you can overwrite:

− BOM type (material BOM or WBS BOM)

− BOM application

− Requirements quantity

4. Enter the data that is not yet preassigned and click .

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BOM Transfer

April 2001 187

Creation of Events by Calling a Function Module

Use

You must ensure that the event is triggered when the status change occurs. It may be necessary to trigger the event using a function module in your program.

Prerequisites

Note that events say something about object status changes that have actually occurred. Therefore ensure that the event is not created until the relevant status change has taken place. For this, the function module for creating an event should be called in the same logical unit of work (LUW) as the one in which the status change is made.

Features

You can create events from application or system programs by calling one of the relevant function modules SWE_EVENT_CREATE or SAP_WAPI_CREATE_EVENT .

For the following special cases, there are other function modules, which actually use the functionality of the above function module internally:

SWE_EVENT_CREATE_IN_UPD_TASK

This function module makes it possible to create events in an update task. In contrast to the function module SWE_EVENT_CREATE , it can be called with the addition of IN UPDATE TASK .

SWE_EVENT_CREATE_FOR_UPD_TASK

The event is created in the update task. (The function module is not called with the addition of IN UPDATE TASK .)

If a task in which an object is created is to use the creation of this event as a terminating event, the workflow system uses the workflow requester. This means that the event Object created can be used as a terminating event, although the object does not yet exist when the task is started. To enable the workflow system to use the workflow requester without errors, the function module should be called as the last function module before COMMIT WORK .

When the function module SWE_EVENT_CREATE is called, the following operations are performed synchronously at first:

Find requester

If an event is created by an application that is executed as an asynchronous object method within a workflow, the work item that called this method can be established via internal queries.

Determine all supertypes of the triggering object type

The type linkage is not only taken into account for the triggering object type itself, but also for all supertypes of this object type.

A type linkage is entered for an event of the object type person.

If this event is created by the subtype applicant, the type linkage of the person should also be evaluated.

The evaluation of the linkage tables taking into account the import parameters of the function module for determining a possible receiver follows.

It is not possible to state whether the receivers were called successfully.

For more information, see Evaluation and Maintenance of Type Linkages.

Activities

Ensure that you first write the database changes, then call the function module, and finally carry out a COMMIT WORK . If you perform these activities in a different order, it can lead to object data not existing in the container, or having incorrect content.

Call the function module SWE_EVENT_CREATE or one of its modified versions mentioned above in a program of your application. The function module has the following interface (selection):

Import parameters

OBJTYPE

SWETYPECOU-OBJTYPE

Type of the triggering object.

OBJKEY

SWEINSTCOU-OBJKEY

Concatenated, object type-specific key of the triggering object.

The reference to the triggering object is created internally from this information and written to the event container under the element ID EvtObject .

EVENT

SWETYPECOU-EVENT

ID of the event.

The event must be defined for the triggering object type.

Export parameters

EVENT_ID

SWEDUMEVID-EVTID

The event number has a value other than zero if the event manager could establish one or more receiver function modules.

It is not possible to state whether the receivers were called successfully.

If no receiver could be established, zero is returned as the event number.

Table parameters

EVENT_CONTAINER

SWCONT

Persistent event container of the event.

You only pass the event container if you have defined event parameters in addition to the predefined elements. The container you pass to the function module is filled with the relevant data in the event-creating application and then contains only the event parameters you defined.

When the function module is executed, the predefined elements (object reference, creation time, creator, and so on) are added to the event container.

Since the asynchronous RFC for calling the receiver function module is not triggered until after the next COMMIT WORK , you must initiate the command COMMIT WORK in your application after the function module for creating an event is called in order for the events to actually be created.

The database commit performed automatically with a screen change does not trigger the asynchronous RFC.

Event parameters

If the event that you want to create has other event parameters defined in addition to the event parameters defined by the system, you must carry out the following before the function module is called:

Declare the event container

Initialize the event container

Assign values to the event container.

Macro instructions are available for carrying out these steps. For more information, see Macro Instructions for Processing a Container.

The container is then passed as a table parameter to the function module SWE_EVENT_CREATE . The name you give to the event container in your application is up to you.

regards

karthik

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